A. About GIZ and the Project

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi and as well as selected regional activities and projects. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ), the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development; Good Governance; Climate, Energy and Sustainable Urban Development; Digital Transformation and Digital Economy; and regional projects in the Great Lakes Region. GeographicReference

GIZ Rwanda/Burundi would like to recruit a candidate for the position of Commercial Auditor for the GIZ Rwanda Country Office.

B. Responsibilities

The Commercial Auditor is responsible for:

• Ensuring that services in the department are provided correctly and in line with GIZ financial management procedures
• Maintaining an effective communication flow, particularly with suppliers and GIZ colleagues
• Receiving, reviewing, responding to and/or forwarding communications from suppliers

C. Main activities

The Commercial Auditor performs the following tasks:

1. Checking of invoices (procurement and service contracts (consultants/suppliers/hotels/construction...)
   • Carefully checks invoices for accuracy, ensuring all details match the corresponding purchase order, delivery note, and contract
   • Checks any discrepancies such as incorrect calculations, duplicate invoices, or unauthorized charges
   • Ensures invoices meet local tax regulations
   • Communicates with suppliers to resolve discrepancies, clarify invoice details, or request missing documents
   • Escalates unresolved issues to management
2. Monitoring of invoices
   • Logs in the tracking file invoices received in the functional mailboxes
   • Assigns invoices received to the correct sub-folder and invoice owners in the tracking file
   • Regularly reviews the tracker for overdue items and unresolved issues
   • Escalates delays beyond escalation threshold
   • Submits a weekly report of invoices
3. Checking of local contribution and financing agreement expenditures
   • Reviews local contribution expenditures submitted by partners, or project teams
   • Checks and validate supporting documents (e.g., invoices, receipts, attendance sheets, agreements) for completeness, accuracy, and policy compliance.
   • Ensures expenditures are aligned with budgetary allocations and program objectives
   • Coordinates with the project or implementing partners to resolve discrepancies or requests additional documentation.
   • Provides training and guidance to project staff on proper documentation and expenditure tracking.
   • Contributes to process improvements in expenditure tracking and reporting mechanisms
   • Reports without delay all problems in financial administration and compliance with rules
4. Other duties/additional tasks
   • Assists the finance manager in finance unit tasks
   • Treats information confidentially
   • Performs other duties and tasks at the request of management

D. Required Qualifications, Competences and Experience

Qualifications and professional experience

• University degree in relevant specialisation in Auditing / Accounting / Finance management / Economics
• CPA or ACCA is an added advantage
• At least 3 years professional experience in a comparable position, experience with GIZ is an added advantage

Other knowledge and additional competences

• In-depth knowledge of ITC technologies, especially MS Excel and SAP S4HANA
• Very good knowledge of the European language widely used in the country (English) and, good knowledge of French or German is an added advantage
• Very good communication skills
• Ability to work in an international team setting
• Very good understanding of financial, procurement and administrative processes
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

• Ensuring that services in the department are provided correctly and in line with GIZ financial management procedures
• Maintaining an effective communication flow, particularly with suppliers and GIZ colleagues
• Receiving, reviewing, responding to and/or forwarding communications from suppliers
• Checking of invoices (procurement and service contracts (consultants/suppliers/hotels/construction...)
• Monitoring of invoices
• Checking of local contribution and financing agreement expenditures
• Assists the finance manager in finance unit tasks
• Treats information confidentially
• Performs other duties and tasks at the request of management

• In-depth knowledge of ITC technologies, especially MS Excel and SAP S4HANA
• Very good communication skills
• Ability to work in an international team setting
• Very good understanding of financial, procurement and administrative processes
• Willingness to upskill as required by the tasks to be performed

• University degree in relevant specialisation in Auditing / Accounting / Finance management / Economics
• CPA or ACCA is an added advantage
• At least 3 years professional experience in a comparable position, experience with GIZ is an added advantage