Cultural and Creative Industries Sub-sector Working Group Secretariat Manager
2025-05-29T09:40:16+00:00
NFT Consult
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https://www.nftconsult.com
FULL_TIME
kigali
Kigali
00000
Rwanda
Consulting
Management
2025-06-28T17:00:00+00:00
Rwanda
8
The Ministry of Youth and Arts in partnership with the Swiss Agency for Development and Cooperation (SDC), trough L’ESPACE PLUS wishes to recruit a competent and experienced Cultural and Creative Industries Sub-Sector Working Group Secretariat Manager or coordinator if approved.
Th CCI Sub-Sector Working Group brings together Government Institutions, Development Partners, Civil Society and the Private Sector involved in the Sector or with an interest in the sector’s development.
The CCI Sub-Sector Working Secretariat Manager will be responsible for the coordination of the secretariat activities aimed at ensuring effective functioning the Sub-Sector Working and full attainment of its contributions to National Strategy for Transformation – NST2.
The Cultural and Creative Industries Sub-Sector Working Group Secretariat Manager will be seconded to the Ministry of Youth and Arts. She/he will have a three-year consultancy contract with L’ESPACE Plus in accordance with the SPIU Salary scale.
1. Duties and Responsibilities
Strategic management
- Develop and maintain relationships among Cultural and Creative Industries Sub - Sector Working Group members and with all other relevant actors;
- Identify opportunities and strategies to increase the impact of the SSWG approach
- Ensure the coordination of SSWG members;
- Provide strategic advice and technical support to the chair and co-chair for the SSWG performance and development;
- Participate in the development of policies, strategies, and researches related to the sector.
Coordination of the Secretariat
- Management supervision and support of the secretariat to ensure the team fulfils its responsibilities;
- Produce the SSWG joint sector reviews reports, ensure their quality and timely submission;
- Effectively organize and prepare regular SSWG and TWG meetings (clear agenda circulated in advance, invitations and circulation of working documents with sufficient time for stakeholders to review and provide input);
- Liaise with all SWG and SSWG stakeholders to ensure inclusive participation in SWG meetings;
- Analyse and produce briefs on documents subject to SSWG review and submit them to the chair and co-chair ahead of the meeting;
- Develop and timely implement the secretariat annual action plan;
- Reporting and making presentations of the SSWG activities and on opportunities to increase the added value of the SWG approach;
- Reporting and updating the SWG about the sector progress through the regular SWG meetings;
- Develop monitoring and evaluation tools and ensure regular monitoring of SWG members activities;
- Prepare/ Update SSWG operational tools (stakeholder mapping tool, feedback tool, document management system, mailing list, SWG meetings management, dashboard for the sector indicators, etc);
- Undertake other appropriate duties requested by the SSWG Chair.
Monitoring, Evaluation and Learning
- Ensure the implementation of the decisions taken by the SWG;
- Monitor the sector outcome and output indicators;
- Coordinate learning and research activities of the SSWG;
- Ensure that monitoring and evaluation (M&E) tools established are applied consistently by SSWG and SWG;
- Ensure that there is effective M&E of all sector policy actions, and that M&E reports are regularly sent to SWG members and relevant stakeholders;
- Ensure monitoring, review and sharing of lessons learnt from the activities of SWG members;
- Support the documentation and dissemination of success stories, good practices, challenges and lessons-learnt;
- Organize field visits for the SSWG members.
Communication and visibility
- Ensuring effective communication and information sharing between members of the SSWG; other relevant actors and stakeholders according the strategy of the SWG;
- Develop and implement Sector communication and visibility strategy.
2. Academic Qualification and Experience
Education:
- Master’s degree in one of the following fields: Arts-related Sciences, Project Management, International Development, Policy Analysis, Economics, Business Administration, Social Sciences, or other relevant fields.
Experience:
Minimum of 5 years of progressive experience in:
- Arts program/project/business management.
- Leading and managing multi-stakeholder platforms.
- Facilitating cross-sectoral collaborations in the creative economy.
- Designing, implementing, and evaluating development or cultural projects.
- Capacity building and/or resource mobilization within the arts sector.
3. Skills and Competences
- High analytical capacity, Critical thinking with strong advisory competencies and problem solving;
- Having strategic planning and decision-making capabilities;
- Strong capabilities in quality assurance of documents;
- Strong management, team coordination, mentoring, coaching and supervision capacities;
- Teamwork and collaboration;
- Professionalism and strong work ethic;
- Leadership skills;
- Ability to work with minimal supervision;
- Ability to work independently and make mature and proactive decisions informing management;
- Demonstrate strong presentation and facilitation, excellent interpersonal and professional skills in interacting with development partners and other stakeholders;
- Ability to communicate effectively with a wide range of stakeholders;
- Fluency in English, Kinyarwanda and/or French, knowledge of all these languages is an advantage;
- Creative, proactive, solutions led and results oriented;
- Advanced skills in MS office- Word, Excel and Power Point.
1. Duties and Responsibilities Strategic management Develop and maintain relationships among Cultural and Creative Industries Sub - Sector Working Group members and with all other relevant actors; Identify opportunities and strategies to increase the impact of the SSWG approach Ensure the coordination of SSWG members; Provide strategic advice and technical support to the chair and co-chair for the SSWG performance and development; Participate in the development of policies, strategies, and researches related to the sector. Coordination of the Secretariat Management supervision and support of the secretariat to ensure the team fulfils its responsibilities; Produce the SSWG joint sector reviews reports, ensure their quality and timely submission; Effectively organize and prepare regular SSWG and TWG meetings (clear agenda circulated in advance, invitations and circulation of working documents with sufficient time for stakeholders to review and provide input); Liaise with all SWG and SSWG stakeholders to ensure inclusive participation in SWG meetings; Analyse and produce briefs on documents subject to SSWG review and submit them to the chair and co-chair ahead of the meeting; Develop and timely implement the secretariat annual action plan; Reporting and making presentations of the SSWG activities and on opportunities to increase the added value of the SWG approach; Reporting and updating the SWG about the sector progress through the regular SWG meetings; Develop monitoring and evaluation tools and ensure regular monitoring of SWG members activities; Prepare/ Update SSWG operational tools (stakeholder mapping tool, feedback tool, document management system, mailing list, SWG meetings management, dashboard for the sector indicators, etc); Undertake other appropriate duties requested by the SSWG Chair. Monitoring, Evaluation and Learning Ensure the implementation of the decisions taken by the SWG; Monitor the sector outcome and output indicators; Coordinate learning and research activities of the SSWG; Ensure that monitoring and evaluation (M&E) tools established are applied consistently by SSWG and SWG; Ensure that there is effective M&E of all sector policy actions, and that M&E reports are regularly sent to SWG members and relevant stakeholders; Ensure monitoring, review and sharing of lessons learnt from the activities of SWG members; Support the documentation and dissemination of success stories, good practices, challenges and lessons-learnt; Organize field visits for the SSWG members. Communication and visibility Ensuring effective communication and information sharing between members of the SSWG; other relevant actors and stakeholders according the strategy of the SWG; Develop and implement Sector communication and visibility strategy.
3. Skills and Competences High analytical capacity, Critical thinking with strong advisory competencies and problem solving; Having strategic planning and decision-making capabilities; Strong capabilities in quality assurance of documents; Strong management, team coordination, mentoring, coaching and supervision capacities; Teamwork and collaboration; Professionalism and strong work ethic; Leadership skills; Ability to work with minimal supervision; Ability to work independently and make mature and proactive decisions informing management; Demonstrate strong presentation and facilitation, excellent interpersonal and professional skills in interacting with development partners and other stakeholders; Ability to communicate effectively with a wide range of stakeholders; Fluency in English, Kinyarwanda and/or French, knowledge of all these languages is an advantage; Creative, proactive, solutions led and results oriented; Advanced skills in MS office- Word, Excel and Power Point.
2. Academic Qualification and Experience Education: Master’s degree in one of the following fields: Arts-related Sciences, Project Management, International Development, Policy Analysis, Economics, Business Administration, Social Sciences, or other relevant fields. Experience: Minimum of 5 years of progressive experience in: Arts program/project/business management.
JOB-68382b8039f50
Vacancy title:
Cultural and Creative Industries Sub-sector Working Group Secretariat Manager
[Type: FULL_TIME, Industry: Consulting, Category: Management]
Jobs at:
NFT Consult
Deadline of this Job:
Saturday, June 28 2025
Duty Station:
kigali | Kigali | Rwanda
Summary
Date Posted: Thursday, May 29 2025, Base Salary: Not Disclosed
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JOB DETAILS:
The Ministry of Youth and Arts in partnership with the Swiss Agency for Development and Cooperation (SDC), trough L’ESPACE PLUS wishes to recruit a competent and experienced Cultural and Creative Industries Sub-Sector Working Group Secretariat Manager or coordinator if approved.
Th CCI Sub-Sector Working Group brings together Government Institutions, Development Partners, Civil Society and the Private Sector involved in the Sector or with an interest in the sector’s development.
The CCI Sub-Sector Working Secretariat Manager will be responsible for the coordination of the secretariat activities aimed at ensuring effective functioning the Sub-Sector Working and full attainment of its contributions to National Strategy for Transformation – NST2.
The Cultural and Creative Industries Sub-Sector Working Group Secretariat Manager will be seconded to the Ministry of Youth and Arts. She/he will have a three-year consultancy contract with L’ESPACE Plus in accordance with the SPIU Salary scale.
1. Duties and Responsibilities
Strategic management
- Develop and maintain relationships among Cultural and Creative Industries Sub - Sector Working Group members and with all other relevant actors;
- Identify opportunities and strategies to increase the impact of the SSWG approach
- Ensure the coordination of SSWG members;
- Provide strategic advice and technical support to the chair and co-chair for the SSWG performance and development;
- Participate in the development of policies, strategies, and researches related to the sector.
Coordination of the Secretariat
- Management supervision and support of the secretariat to ensure the team fulfils its responsibilities;
- Produce the SSWG joint sector reviews reports, ensure their quality and timely submission;
- Effectively organize and prepare regular SSWG and TWG meetings (clear agenda circulated in advance, invitations and circulation of working documents with sufficient time for stakeholders to review and provide input);
- Liaise with all SWG and SSWG stakeholders to ensure inclusive participation in SWG meetings;
- Analyse and produce briefs on documents subject to SSWG review and submit them to the chair and co-chair ahead of the meeting;
- Develop and timely implement the secretariat annual action plan;
- Reporting and making presentations of the SSWG activities and on opportunities to increase the added value of the SWG approach;
- Reporting and updating the SWG about the sector progress through the regular SWG meetings;
- Develop monitoring and evaluation tools and ensure regular monitoring of SWG members activities;
- Prepare/ Update SSWG operational tools (stakeholder mapping tool, feedback tool, document management system, mailing list, SWG meetings management, dashboard for the sector indicators, etc);
- Undertake other appropriate duties requested by the SSWG Chair.
Monitoring, Evaluation and Learning
- Ensure the implementation of the decisions taken by the SWG;
- Monitor the sector outcome and output indicators;
- Coordinate learning and research activities of the SSWG;
- Ensure that monitoring and evaluation (M&E) tools established are applied consistently by SSWG and SWG;
- Ensure that there is effective M&E of all sector policy actions, and that M&E reports are regularly sent to SWG members and relevant stakeholders;
- Ensure monitoring, review and sharing of lessons learnt from the activities of SWG members;
- Support the documentation and dissemination of success stories, good practices, challenges and lessons-learnt;
- Organize field visits for the SSWG members.
Communication and visibility
- Ensuring effective communication and information sharing between members of the SSWG; other relevant actors and stakeholders according the strategy of the SWG;
- Develop and implement Sector communication and visibility strategy.
2. Academic Qualification and Experience
Education:
- Master’s degree in one of the following fields: Arts-related Sciences, Project Management, International Development, Policy Analysis, Economics, Business Administration, Social Sciences, or other relevant fields.
Experience:
Minimum of 5 years of progressive experience in:
- Arts program/project/business management.
- Leading and managing multi-stakeholder platforms.
- Facilitating cross-sectoral collaborations in the creative economy.
- Designing, implementing, and evaluating development or cultural projects.
- Capacity building and/or resource mobilization within the arts sector.
3. Skills and Competences
- High analytical capacity, Critical thinking with strong advisory competencies and problem solving;
- Having strategic planning and decision-making capabilities;
- Strong capabilities in quality assurance of documents;
- Strong management, team coordination, mentoring, coaching and supervision capacities;
- Teamwork and collaboration;
- Professionalism and strong work ethic;
- Leadership skills;
- Ability to work with minimal supervision;
- Ability to work independently and make mature and proactive decisions informing management;
- Demonstrate strong presentation and facilitation, excellent interpersonal and professional skills in interacting with development partners and other stakeholders;
- Ability to communicate effectively with a wide range of stakeholders;
- Fluency in English, Kinyarwanda and/or French, knowledge of all these languages is an advantage;
- Creative, proactive, solutions led and results oriented;
- Advanced skills in MS office- Word, Excel and Power Point.
Work Hours: 8
Experience in Months: 60
Level of Education: bachelor degree
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