Data Manager at Health Center Level Under CDC COAG
2025-06-30T13:38:16+00:00
Gasabo District (GASABO )
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https://www.gasabo.gov.rw/
FULL_TIME
Gasabo
Gasabo
00000
Rwanda
Public Administration, and Government
Management
2025-07-08T17:00:00+00:00
Rwanda
8
Work Location: Health Center Level
Reports To: Health Center Manager (A0/A1)
Selection Process:
- Psychometric Test
- Written Assessment
- Oral Interview
Job Summary
The Data Manager is responsible for overseeing the collection, validation, analysis, and reporting of health data—particularly HIV/AIDS program data—within the health center. Under the CDC Cooperative Agreement (COAG), the role ensures that all data management processes comply with PEPFAR/CDC standards, contributing directly to program monitoring, patient care improvement, and national health system strengthening.
Key Responsibilities
1. Data Collection & Management
- Ensure accurate and timely collection of patient-level and service delivery data for CDC/PEPFAR-supported programs.
- Oversee the use of national data systems and digital platforms such as HMIS, EMR (SmartCare, OpenMRS), based on local context.
- Monitor performance indicators like HTS_TST, TX_NEW, TX_CURR, and other MER (Monitoring, Evaluation, and Reporting) metrics.
2. Data Quality Assurance (DQA)
- Lead routine data verification, validation, and cleaning procedures.
- Organize monthly or quarterly DQA exercises in line with national and CDC protocols.
- Resolve discrepancies and data inconsistencies in collaboration with clinical and M&E staff.
3. Reporting & Performance Monitoring
- Compile and submit weekly, monthly, and quarterly reports to the District Health Office, Implementing Partners, and CDC, using tools such as DATIM, MER frameworks, or internal dashboards.
- Support staff to interpret and use data for performance improvement, focusing on key areas like HIV testing, treatment initiation, viral suppression, and retention in care.
4. Technical Support & Capacity Building
- Train health center staff on CDC/PEPFAR indicators, data collection tools, and reporting processes.
- Build capacity on using EMR systems and maintaining data quality standards.
- Provide one-on-one mentorship to clinical and M&E personnel.
5. Confidentiality & Data Security
- Enforce CDC and national data protection policies for patient-level data.
- Ensure proper security measures for both digital and paper-based records (e.g., password protection, access controls, and regular data backups).
6. Collaboration & Communication
- Work closely with clinicians, M&E teams, District Health Teams, and CDC Implementing Partners to ensure efficient data flow and coordination.
- Participate in data review and quality improvement meetings, and help turn data insights into program improvements.
7. Monitoring & Evaluation Support
- Support the tracking of program performance and key outcomes.
- Maintain internal dashboards to track target vs achievement progress.
- Assist in preparations for CDC audits, SIMS assessments, and external data verification exercises.
8. Adherence to CDC/PEPFAR Standards
- Ensure compliance with all CDC/PEPFAR requirements, including MER guidance, SIMS protocols, and reporting timelines.
- Keep up-to-date with evolving data standards and reporting tools required by CDC.
Qualifications and Competencies
- Bachelor’s Degree (A0) or Advanced Diploma (A1) in Health Information Systems, Public Health, Statistics, Epidemiology, or a related field.
- At least 2–3 years of experience in data management or M&E in a health program, preferably with PEPFAR or CDC-supported programs.
- Proficient in EMR platforms (e.g., SmartCare, OpenMRS), DHIS2, and data reporting tools like DATIM.
- Excellent attention to detail, analytical thinking, and report writing skills.
- Familiarity with PEPFAR MER indicators and SIMS tools is a strong advantage.
- High professional integrity, discretion, and commitment to confidentiality and data ethics.
Reports To: Health Center Manager (A0/A1) Work Location: Health Center Level Selection Process: Psychometric Test Written Assessment Oral Interview Job Summary The Data Manager and Statistician plays a critical role in ensuring the integrity, accuracy, and timely reporting of health data at the health center level. This position supports evidence-based decision-making, monitors key performance indicators, and contributes to service delivery improvement through robust data management and analysis. Key Responsibilities 1. Health Data Collection & Validation Ensure complete and accurate data collection from all service points (e.g., OPD, ANC, maternity, HIV, immunization, family planning). Utilize national tools such as HMIS, SISCom, EMR, and official registers. Perform routine data validation by identifying and correcting errors, duplications, and missing data in collaboration with clinical staff. 2. Data Entry and Management Enter data into digital platforms such as HMIS, DHIS2, and EMR. Maintain updated and organized digital and physical data records. Secure data backup and enforce data storage protocols. 3. Data Quality Assurance (DQA) Conduct regular data verification, consistency checks, and triangulation. Lead or support DQA activities as per Ministry of Health or partner standards. Build staff capacity in data quality improvement. 4. Data Analysis and Interpretation Analyze data to identify trends and create visual dashboards. Provide data insights to guide management decisions and improve performance. Track priority indicators such as immunization, ANC attendance, HIV testing and treatment, and malnutrition rates. 5. Reporting and Feedback Prepare and submit monthly, quarterly, and annual reports to the District Health Office, Ministry of Health, and partners. Ensure accuracy and timeliness in reporting. Share feedback with service units to address gaps and enhance data use. 6. Monitoring and Evaluation (M&E) Support Monitor program indicators and service performance. Support the implementation of improvement plans and assessments. Participate in surveys and evaluations conducted at facility or community levels. 7. Training and Capacity Building Train staff on data collection tools, indicators, reporting procedures, and data ethics. Support onboarding of new staff on HIS tools and data responsibilities. 8. Coordination and Communication Collaborate with nurses, pharmacists, lab staff, social workers, and CHWs to strengthen data flow. Coordinate with District M&E officers and partners for supervision and technical guidance. 9. Confidentiality and Data Security Ensure confidentiality and integrity of all patient and health program data. Implement data security measures such as password protection and role-based access control. 10. Support to Planning and Resource Allocation Use statistical data to inform planning, forecasting, and allocation of resources. Assist health center leadership in identifying service gaps and intervention priorities. Qualifications and Requirements Bachelor’s Degree (A0) or Advanced Diploma (A1) in Statistics, Health Information Systems, Public Health, or related field. Experience with data systems such as DHIS2, EMR, and Excel is highly preferred. Strong analytical, organizational, and communication skills. High level of integrity and professionalism in handling health data.
Reports To: Health Center Manager (A0/A1) Work Location: Health Center Level Selection Process: Psychometric Test Written Assessment Oral Interview Job Summary The Data Manager and Statistician plays a critical role in ensuring the integrity, accuracy, and timely reporting of health data at the health center level. This position supports evidence-based decision-making, monitors key performance indicators, and contributes to service delivery improvement through robust data management and analysis. Key Responsibilities 1. Health Data Collection & Validation Ensure complete and accurate data collection from all service points (e.g., OPD, ANC, maternity, HIV, immunization, family planning). Utilize national tools such as HMIS, SISCom, EMR, and official registers. Perform routine data validation by identifying and correcting errors, duplications, and missing data in collaboration with clinical staff. 2. Data Entry and Management Enter data into digital platforms such as HMIS, DHIS2, and EMR. Maintain updated and organized digital and physical data records. Secure data backup and enforce data storage protocols. 3. Data Quality Assurance (DQA) Conduct regular data verification, consistency checks, and triangulation. Lead or support DQA activities as per Ministry of Health or partner standards. Build staff capacity in data quality improvement. 4. Data Analysis and Interpretation Analyze data to identify trends and create visual dashboards. Provide data insights to guide management decisions and improve performance. Track priority indicators such as immunization, ANC attendance, HIV testing and treatment, and malnutrition rates. 5. Reporting and Feedback Prepare and submit monthly, quarterly, and annual reports to the District Health Office, Ministry of Health, and partners. Ensure accuracy and timeliness in reporting. Share feedback with service units to address gaps and enhance data use. 6. Monitoring and Evaluation (M&E) Support Monitor program indicators and service performance. Support the implementation of improvement plans and assessments. Participate in surveys and evaluations conducted at facility or community levels. 7. Training and Capacity Building Train staff on data collection tools, indicators, reporting procedures, and data ethics. Support onboarding of new staff on HIS tools and data responsibilities. 8. Coordination and Communication Collaborate with nurses, pharmacists, lab staff, social workers, and CHWs to strengthen data flow. Coordinate with District M&E officers and partners for supervision and technical guidance. 9. Confidentiality and Data Security Ensure confidentiality and integrity of all patient and health program data. Implement data security measures such as password protection and role-based access control. 10. Support to Planning and Resource Allocation Use statistical data to inform planning, forecasting, and allocation of resources. Assist health center leadership in identifying service gaps and intervention priorities. Qualifications and Requirements Bachelor’s Degree (A0) or Advanced Diploma (A1) in Statistics, Health Information Systems, Public Health, or related field. Experience with data systems such as DHIS2, EMR, and Excel is highly preferred. Strong analytical, organizational, and communication skills. High level of integrity and professionalism in handling health data.
Reports To: Health Center Manager (A0/A1) Work Location: Health Center Level Selection Process: Psychometric Test Written Assessment Oral Interview Job Summary The Data Manager and Statistician plays a critical role in ensuring the integrity, accuracy, and timely reporting of health data at the health center level. This position supports evidence-based decision-making, monitors key performance indicators, and contributes to service delivery improvement through robust data management and analysis. Key Responsibilities 1. Health Data Collection & Validation Ensure complete and accurate data collection from all service points (e.g., OPD, ANC, maternity, HIV, immunization, family planning). Utilize national tools such as HMIS, SISCom, EMR, and official registers. Perform routine data validation by identifying and correcting errors, duplications, and missing data in collaboration with clinical staff. 2. Data Entry and Management Enter data into digital platforms such as HMIS, DHIS2, and EMR. Maintain updated and organized digital and physical data records. Secure data backup and enforce data storage protocols. 3. Data Quality Assurance (DQA) Conduct regular data verification, consistency checks, and triangulation. Lead or support DQA activities as per Ministry of Health or partner standards. Build staff capacity in data quality improvement. 4. Data Analysis and Interpretation Analyze data to identify trends and create visual dashboards. Provide data insights to guide management decisions and improve performance. Track priority indicators such as immunization, ANC attendance, HIV testing and treatment, and malnutrition rates. 5. Reporting and Feedback Prepare and submit monthly, quarterly, and annual reports to the District Health Office, Ministry of Health, and partners. Ensure accuracy and timeliness in reporting. Share feedback with service units to address gaps and enhance data use. 6. Monitoring and Evaluation (M&E) Support Monitor program indicators and service performance. Support the implementation of improvement plans and assessments. Participate in surveys and evaluations conducted at facility or community levels. 7. Training and Capacity Building Train staff on data collection tools, indicators, reporting procedures, and data ethics. Support onboarding of new staff on HIS tools and data responsibilities. 8. Coordination and Communication Collaborate with nurses, pharmacists, lab staff, social workers, and CHWs to strengthen data flow. Coordinate with District M&E officers and partners for supervision and technical guidance. 9. Confidentiality and Data Security Ensure confidentiality and integrity of all patient and health program data. Implement data security measures such as password protection and role-based access control. 10. Support to Planning and Resource Allocation Use statistical data to inform planning, forecasting, and allocation of resources. Assist health center leadership in identifying service gaps and intervention priorities. Qualifications and Requirements Bachelor’s Degree (A0) or Advanced Diploma (A1) in Statistics, Health Information Systems, Public Health, or related field. Experience with data systems such as DHIS2, EMR, and Excel is highly preferred. Strong analytical, organizational, and communication skills. High level of integrity and professionalism in handling health data.
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JOB-686293484a545
[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Management]
