About Alight

ALIGHT works with its partners and constituencies to provide opportunities and expertise to refugees, displaced people, and host communities – to better survive conflicts and crises, and to rebuild ...

About This Opportunity

The position of Documentation & Archivist at Alight located in Kigali, Rwanda offers an opportunity for qualified professionals to contribute their knowledge and experience in a dynamic working environment. The organization seeks individuals who are motivated, reliable, and capable of performing their duties effectively while maintaining professional standards.

COUNTRY PROGRAM MISSION:

Alight Rwanda, formerly known as the American Refugee Committee, has been a key player in delivering impactful humanitarian programs since 1994. Operating in all five refugee camps in Rwanda, Alight provides integrated services in protection, health, livelihoods, and community development. The organization has pioneered initiatives like the SASA! methodology to promote gender equality, reduce GBV, and empower vulnerable populations. By fostering resilience and innovation, Alight Rwanda continues to make meaningful and sustainable contributions to refugee and host communities.

PRIMARY PURPOSE:

The Documentation and Archivist is responsible of creating and organizing an archive or coherent collection of documents.

PRIMARY DUTIES & RESPONSIBILITIES

• create and operate a system for documentation and archives for the health facility in accordance with practices and standards in place;
• create and execute, in collaboration with concerned staff, an information classification and access policy;
• keep an effective cataloguing and indexing of documents and regularly update the Health Facility’s documentation database
• Receive and filing documents
• Organize the documentation and the archives of each unit;
• Analyze and submit the corresponding reports
• Enter documents into Database using the available software;
• Index and file documents according to the documentation policies, rules and regulations;
• Perform other related duties as required by his/her supervisor

Minimum qualifications:

• At least A1 in records and archives management, Information science and library management, information management, library science or other related fields.
• At least 1 to 2 years of experience in documentation, records management, or archive.

Required Knowledge

• Working knowledge of principles cashier, practices and procedures
• Working knowledge of business law
• Working knowledge of the application of data processing to accounting operations
• Some knowledge of auditing principles and practices
• Some knowledge of office practices and systems.

KEY BEHAVIORS & ABILITIES:

• Strong documentation and records management skills, with the ability to organize, classify, file, retrieve, and keep accurate records in both physical and electronic formats.
• Commitment to personally champion Alight’s program vision and mission, uphold the organization’s values, and inspire others to do the same.
• Demonstrates a high level of integrity, confidentiality, accountability, and professionalism in handling sensitive documents and organizational information.
• Excellent written and verbal communication skills, with the ability to produce, organize, and keep clear documentation and respond effectively to information requests.
• Strong attention to detail and accuracy in document verification, data entry, indexing, archiving, and records tracking.
• Demonstrates initiative, resourcefulness, and innovation in improving filing systems, document retrieval processes, and records management practices.
• Strong organizational and time-management skills, with the ability to prioritize tasks, meet deadlines, and keep an orderly and accessible archive.
• Commitment to compliance with organizational policies, data protection requirements, retention schedules, and established document control procedures.
• Ability to use digital tools and electronic records management systems to keep, track, retrieve, and safeguard information efficiently.
• Ability to collaborate effectively with colleagues across departments to facilitate timely access to records, assist audits, and ensure proper documentation of organizational activities.

• create and operate a system for documentation and archives for the health facility in accordance with practices and standards in place
• create and execute, in collaboration with concerned staff, an information classification and access policy
• keep an effective cataloguing and indexing of documents and regularly update the Health Facility’s documentation database
• Receive and filing documents
• Organize the documentation and the archives of each unit
• Analyze and submit the corresponding reports
• Enter documents into Database using the available software
• Index and file documents according to the documentation policies, rules and regulations
• Perform other related duties as required by his/her supervisor

• Communication
• Management
• Excel
• Accounting
• Audit
• documentation and records management
• organize, classify, file, retrieve, and keep accurate records in both physical and electronic formats
• integrity, confidentiality, accountability, and professionalism
• written and verbal communication skills
• attention to detail and accuracy
• initiative, resourcefulness, and innovation
• organizational and time-management skills
• compliance with organizational policies
• Ability to use digital tools and electronic records management systems
• Ability to collaborate effectively

• At least A1 in records and archives management, Information science and library management, information management, library science or other related fields.
• At least 1 to 2 years of experience in documentation, records management, or archive.
• Working knowledge of principles cashier, practices and procedures
• Working knowledge of business law
• Working knowledge of the application of data processing to accounting operations
• Some knowledge of auditing principles and practices
• Some knowledge of office practices and systems.