Job responsibilities

– Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards;

– Develop and implement, in collaboration with concerned staff, an information classification and access policy;

– Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget;

– Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance;

– Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database;

– Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.

Qualifications

Advanced Diploma in Office Management

0 Year of relevant experience

Bachelor’s Degree in Office Management

0 Year of relevant experience

Advanced Diploma in Library and Information Science

0 Year of relevant experience

Bachelor’s in Library & Information Science

0 Year of relevant experience

bachelor’s degree in library & information science

0 Year of relevant experience

Advanced Diploma (A1) in Bibliotheconomy

0 Year of relevant experience

Required competencies and key technical skills

• Knowledge of archive management software
• Knowledge of integrated document management
• Communication skills
• Bookkeeping skills
• Organizational Skills
• Report writing & Presentation Skills
• Interpersonal skills;
• Proficiency in information technology,Computer literacy
• Computer Literacy
• Fluent in Kinyarwanda, English and / or French; knowledge of all is an advantage
• Planning skills
• Psychometric Languages
• English
• Psychometric Domains
• Critical thinking
• Competence / Skills
• Clear and Effective Communication
• Communication skills

• Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards
• Develop and implement, in collaboration with concerned staff, an information classification and access policy
• Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget
• Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance
• Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database
• Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions

• Knowledge of archive management software
• Knowledge of integrated document management
• Communication skills
• Bookkeeping skills
• Organizational Skills
• Report writing & Presentation Skills
• Interpersonal skills
• Proficiency in information technology,Computer literacy
• Computer Literacy
• Fluent in Kinyarwanda, English and / or French; knowledge of all is an advantage
• Planning skills
• Critical thinking
• Clear and Effective Communication

• Advanced Diploma in Office Management
• Bachelor’s Degree in Office Management
• Advanced Diploma in Library and Information Science
• Bachelor’s in Library & Information Science
• bachelor’s degree in library & information science
• Advanced Diploma (A1) in Bibliotheconomy