Job responsibilities

– Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards;

– Develop and implement, in collaboration with concerned staff, an information classification and access policy;

– Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget;

– Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance;

– Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database;

– Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.

Qualifications

Advanced Diploma in Office Management
0 Year of relevant experience

Bachelor’s Degree in Library and Information Science
0 Year of relevant experience

Bachelor’s Degree in Office Management
0 Year of relevant experience

Advanced Diploma in Library and Information Science
0 Year of relevant experience

Bachelor’s Degree in Bibliotheconomy
0 Year of relevant experience

Advanced Diploma in Bibliotheconomy
0 Year of relevant experience

Required competencies and key technical skills

• Organizational and planning skills
  Knowledge of archive management software
  Knowledge of the documentation management system (DMS) would be an advantage
  Knowledge of integrated document management
  Communication skills
  Interpersonal skills
  Bookkeeping skills
  Organizational Skills
  Report writing & Presentation Skills
  Proficiency in information technology,Computer literacy
  Computer Literacy
  Fluent in Kinyarwanda, English and / or French; knowledge of all is an advantage

Psychometric Languages

English

Psychometric Domains

Decision making
Competence / Skills

Analytical skills
Competence / Skills

Time management
Competence / Skills

Clear and Effective Communication
Communication skills

• Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards
• Develop and implement, in collaboration with concerned staff, an information classification and access policy
• Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget
• Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance
• Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database
• Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions

• Organizational and planning skills
• Knowledge of archive management software
• Knowledge of the documentation management system (DMS) would be an advantage
• Knowledge of integrated document management
• Communication skills
• Interpersonal skills
• Bookkeeping skills
• Organizational Skills
• Report writing & Presentation Skills
• Proficiency in information technology,Computer literacy
• Computer Literacy
• Fluent in Kinyarwanda, English and / or French; knowledge of all is an advantage
• Decision making
• Analytical skills
• Time management
• Clear and Effective Communication

• Advanced Diploma in Office Management
• Bachelor’s Degree in Library and Information Science
• Bachelor’s Degree in Office Management
• Advanced Diploma in Library and Information Science
• Bachelor’s Degree in Bibliotheconomy
• Advanced Diploma in Bibliotheconomy