Job Information
Executive Assistant (Intern) Job at ITM Africa Ltd - Career Opportunity in Rwanda
ITM Africa Ltd 130 Days Ago
Job Category: Administrative
Job Type: Full-Time
Deadline of this Job: 20 June 2021
Duty Station: Kigali
Posted: 15-06-2021
Job Status
No of Jobs: 1
Start Publishing: 16-06-2021
Stop Publishing (Put date of 2030): 16-06-2040
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Job Description

Vacancy title:
Executive Assistant (Intern)

[ Type: FULL TIME , Industry: Business Management and Administration , Category: Admin & Office ]

Jobs at:

ITM Africa Ltd

Deadline of this Job:
20 June 2021  

Duty Station:
Within Rwanda , Kigali , East Africa

Date Posted: Tuesday, June 15, 2021 , Base Salary: Not Disclosed


Job Profile: Executive Assistant (Intern)


ITM Africa is a Human Resource firm specializing in HR solutions mainly recruitment, staff outsourcing, training, HR consultancy, and business-to-business (B2B) services.

We manage over 350 staff in the country and received hundreds of CVs every week for the dozens of recruitment opportunities we have monthly.

As the Executive Assistant intern at ITM Africa Ltd, you will be responsible for facilitating the efficient functioning of the office.

Under the supervision of the Managing Director, you will provide high-quality support in a well-organized, professional manner and communicate effectively. You will handle various tasks including assisting the MD in the coordination of all ITM activities, conducting market research, and developing business and marketing strategies.

What you will do:

You will receive and closely follow up on direct requests to the MDs office
You will assist the MD in coordinating day to day activities and follow up on actions to be taken
You will assist in creating systems and procedures of operating practices, recordkeeping, financial control, office layout, budget, and personnel requirements; and by implementing changes when necessary.
You will have clerical duties such as preparing and amending documents (correspondence, drafts, memos, emails, and reports when appropriate).
You will be in charge of scheduling and coordinating meetings, appointments, and travel arrangements for the MD.
You will resolve administrative problems by coordinating the preparation of reports, analyzing data, and identifying solutions.
You will verify financial documentation before approval.
You will ensure minutes are taken during all general staff meeting and ensure all recommended actions are executed in a timely manner
You will ensure efficient documents circulation in the company by reviewing them effectively and in line with the company's mission and vision
You will handle confidential information in a responsible manner
You will coordinate the organization of conferences/events for the company's corporate image

Business development
You will support the MD in the development, maintenance, and review of all products and services
You will research the market to identify new business opportunities
You will respond to client queries in a timely manner
You will develop creative strategies to retain the clients including gathering their feedback and incorporating it into the growth plan.
You will develop in-depth knowledge about business development practices, marketing activities, prospective clients, and industry trends.
You will maintain a record of clients, referrals, prospects, and presentations.
You will manage customer calls and appointments effectively.
You will determine cross-selling opportunities and communication among different ITM offices.
You will keep abreast with all organizational changes and business developments

You will develop marketing plans in coordination with the Sales &Marketing HoD and the MD to achieve revenue goals.
You will assist in the company’s branding and media communication activities such as press releases, advertisements, marketing collaterals, and web site.
You will ensure company information are circulating through social media
You will prepare the annual marketing budget and track the expenses against the budget with the Sales &Marketing HoD
You will participate in industry forums, client discussions, and conferences as a representative of the organization.

You will be the right fit if you:
You have a BS or BA degree in communication, management, or equivalent
You have proven work experience
You have good knowledge of MS Office
You have excellent communication skills
You have prioritizing, time management, and organizational skills
You have a good understanding of the financial aspects of running a company.
You are able to build good working relationships with colleagues at all levels
You have high levels of accuracy and attention to detail
You have the ability to take initiative, work well under pressure, and meet deadlines efficiently
You have a flexible and open attitude
You are trilingual: Kinyarwanda, French, and proficient in verbal and written English
You are Proactive, Dynamic, Honest, Discreet, and Courteous.

Work Hours: 8

Experience in Months: 6

Level of Education:
Bachelor Degree


Job application procedure

How to apply:

You can apply by Application Form to fill in our application form. The deadline for receiving applications is June 20th, 2021

Only shortlisted candidates will be contacted.

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