Jobs at:Plan International Rwanda
Deadline of this Job:
31st June 2019
Date Posted: Thursday, June 20, 2019 , Base Salary: Not Disclosed
The Finance Assistant will be based at the Country Office and will report to the Country Accountant. S/he will uphold Plan's Core Values, promote our mission and vision, programme principles (transparency, gender equality and diversity) to enhance program impact, and be committed to child protection and respect for human rights..
• Initiate processing of all approved invoices into the finance system in preparation for payment and further processing of the payment while observing segregation of duties. Ensure that suppliers’ remittance advices are sent immediately after payment.
• Process travel Advances, staff claims, and Liquidations and seek approvals of the same where required.
• Prepare reconciliations for bank, Mobile Money, and vendor accounts.
• Support in the Review of Partner/ Suppliers/Staff Advances liquidations as required.
• Participate in the annual physical verification of Assets in the Country Office
• Maintaining and managing all project financial documents to safeguard financial documents and audit trails. Ensure that all financial documents are properly filed for easy retrieval.
• Actively participate in the preparation of Quarter end reporting schedules.
• Support in the correction of NR Grant or any other grant corrections as requested by other accountants or the grant department.
• Support in clearing of balance sheet accounts like advances, prepaid rents, prepayments among others. Preparing of reconciliations of balance sheet accounts. E.g. cash, medical, receivables, and payables account as guided by the Country Accountant.
• Support in Grants and Finance Remediation as guided by the RH through the Country Accountant in preparation for SAP migration into the finance system.
• Posting Mobile Money journals and any other monthly related journals every month before the closure of the period as guided by the Country Accountant.
• Prepare audit documents as may be necessary for statutory audits, internal audits, and any grants audits.
• Participate in CO Operations processes as may be required from time to time.
Dealing with Problems:
• The post holder requires good communication skills and judgment to negotiate with project staff, vendors and partners.
Communications and Working Relationships:
• The post holder will be required to support in maintaining and developing a range of working relationships, including vendors, implementing partners and Project staff.
• Effective working relationships within Plan are also critical for this position, including vendors, implementing partners and project staff.
• The position requires good analytical skills to process program and financial related information from the grant-funded projects to review financial and narrative reports.
• Ability to withstand the pressure of deadlines and ensure high-quality outputs/standards.
• Good negotiation, communication, and advocacy skills.
• Excellent management skills, including the ability to identify challenges and provide or work with teams to propose possible solutions.
• Good report writing skills.
• Good networking, interpersonal, relationship skills, and teamwork spirit.
• Proficient in computer skills.
• Bachelor’s Degree in Accounting, Finance or relevant field.
• Undertaking or through with professional qualification in accounting eg ACCA, CPA
• Knowledge of finance processes, systems, and principles.
Job Education Requirements: Not Specified
Job Experience Requirements: Not Specified
Job application procedure
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
• A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy.
• As an international child-centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
• Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.
• Equality, diversity, and inclusion are at the very heart of everything that Plan International stands for. Our organization is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
• We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organizational culture that embraces and exemplifies our commitment to gender equality, girls’ rights, and inclusion while supporting staff to adopt good practice, positive attitudes, and principles of gender equality and inclusion.
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