Finance Manager job at Education Development Center (EDC)

Vacancy title:
Finance Manager

[ Type: FULL TIME , Industry: Education, and Training , Category: Accounting & Finance ]

Jobs at:

Education Development Center (EDC)

Deadline of this Job:
Monday, July 03 2023 

Duty Station:
Within Rwanda , Kigali, East Africa

Date Posted: Tuesday, June 27 2023, Base Salary: Not Disclosed

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Learn more about Education Development Center (EDC)
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Project Description
The primary purpose of the 3-year, USAID-funded Ibitabo Hose Kubana Bose (IHKB) Project is to strengthen the market system for teaching and learning materials and increase the quantity, quality, affordability, and accessibility of books and other reading materials (physical and digital) in schools, homes, and communities, contributing to improved reading outcomes.

Summary of Responsibilities :
The Finance Manager will be responsible for providing strong leadership for EDC’s Kigali-based finance staff. This includes ensuring professionalism and orderly systems within the finance office, as well as clear and timely communication with the Chief of Party and EDC home office finance and accounting teams. The Finance Manager will be responsible for the financial management of the EDC Kigali project office, including but not limited to forecasting and tracking field office expenditures, and overseeing daily financial management including expense reporting to the Home office, periodic financial reports to the Chief of Party, payroll administration and administration of other accounts payable or receivable, financial record keeping, monitoring the Project bank account(s), and petty cash administration. The Finance Manager will report to the Chief of Party and working closely with the Deputy Chief of Party in absence of the Chief of Party and liaise regularly with the EDC home office finance and accounting team.

Essential functions include [but are not limited to]:
• Leadership and Supervision:
• Lead and mentor Finance and Accounting staff
• Model and maintain an efficient and effective professional environment
• Supervise the Accountant
• Supervise the HR and administrative office

• Work with the COP, DCOP and EDC home office Financial Analyst to prepare and update a pipeline and forecast of the field office expenses including identification of areas where cost savings or great efficiencies can be attained.
• Work with HQ financial staff to ensure the accuracy and timeliness of project pipelines.
• Maintain orderly financial files and submission of monthly advance funds requests.
• Prepare and submit monthly advance funds requests together with a monthly report on projected cash needs.
• Compile monthly finance reports and bank reconciliations.
• Supervise the Accountant to ensure the proper handling of all financial aspects of the grants program including the maintenance of proper systems, assessment of financial aspects of proposals and other grantee submissions, any capacity building needed for grantee staff, the proper tracking and reporting of financial flows and communications to and from the home office with regards to grant payment status and upcoming actions.
• Maintain financial files, including but not limited to expense reports and bank account reconciliations to Home office headquarter, payroll, accumulated leave, and tax withholding records, bank account and petty cash balances, travel and other advances, financial reports to EDC staff, USAID, or the Government of Rwanda, and related correspondence.
• Prepare and submit monthly advance funds requests together with a monthly report on projected cash needs.
• Perform additional tasks at the direction of the Chief of Party and/or her/his designee.
• Oversee and ensure maintenance of bookkeeping and accounting practices according to the requirements of USAID, EDC, and the laws of Rwanda to ensure accurate and reliable data necessary for project operations.
• Review all invoices, bills, vouchers, or other documents for accuracy and completeness prior to payment disbursement.
• Review and execution of all tasks related to staff salaries and payroll reporting,
• Perform additional tasks at the direction of the Chief of Party and/or her/his designee.

• Exceptional leadership and communication skills
• Ability to handle high levels of pressure and critical decision-making.
• High integrity and commitment
• Should have a Bachelor degree in Finance.
• Should have a minimum five years’ hands-on experience in accounting and financial management
• Proven experience in management for USAID funded projects
• Experience with QuickBooks or any other similar accounting software

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure
• Application process: Interested candidates should submit their application via email  addressed to the EDC Country Director, including a CV and Cover letter, not later than July 03rd , 2023
• Please note that only shortlisted candidates will be contacted.
• EDC is committed to enhancing the diversity of its workforce and ensuring an equitable and highly inclusive work environment. EDC is a smoke-free workplace and offers a supportive work environment, competitive salary, and excellent benefits. Women are encouraged to apply.

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Job Info
Job Category: Accounting/ Finance jobs in Rwanda
Job Type: Full-time
Deadline of this Job: Monday, July 03 2023
Duty Station: Kigali
Posted: 26-06-2023
No of Jobs: 1
Start Publishing: 26-06-2023
Stop Publishing (Put date of 2030): 26-06-2066
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