Background

AIDS Healthcare Foundation (AHF) is an International Non-Governmental Organization that was founded in 1987 and has been at the forefront of the HIV response, currently supporting HIV/AIDS programs in 50 countries including Rwanda.

AHF’s mission is to provide cutting edge medicine and advocacy, regardless of ability to pay and core values are to be Patient-Centered, Value Employees, Respect for Diversity, Nimble, and Fight for What’s Right

AHF Rwanda is looking for very competent candidates to fill up the position of Finance Officer to be based in the Eastern province, Rwanda

Job Summary:

Responsible for day-to-day finance and accounting function of AHF-Rwanda. This function will be executed by ensuring proper documentation, timely preparation of payment vouchers, timely dispatch of cheques to staff/vendors, timely submission of accurate accountabilities, and adherence to AHF policies and procedures. The position will also involve working closely with the accounting firm to make sure that partner advances, staff and travel advances are tracked and liquidated on time for month end reports.

Essential duties and Responsibilities:

• Ensures the implementation and adherence to AHF global finance policies and procedures.
• Receive and review all financial documents.
• Prepare requisition forms, payment vouchers and all supporting documents.
• Ensure that all vouchers are approved by the respective authorities.
• Receive/Record all accountabilities and cash refunds received from staff/partners.
• Reviews monthly partners expense reports in line with budgets and supports financial discipline in the utilization of funds.
• Timely submission of accountabilities as per the AHF policy & procedures
• Maintain proper filing system for all financial documents.
• Record/enter all disbursements and receipts transactions in the accounting records.
• Dispatching of cheques and EFT confirmations to respective vendors/recipients.
• Prepare support documents for periodical reports.
• Prepare and submit cash receipt report on a weekly basis.
• Prepare monthly cash call in collaboration with FAM.
• Ensure adherence to AHF policies/procedures and Donor requirements.
• Administers petty cash in accordance with AHF policies and procedures and never allow float to fall lower than the approved thresholds.
• Manages office safe and ensures adherence to financial standards by locking in important office documents and petty cash.
• Participates in annual budget development and management.
• Perform other duties and responsibilities when required.

Supervisory Responsibilities:

Provide leadership and supervision to any accounts staff as directed by the supervisor.

EDUCATION AND EXPERIENCE

• Education: University degree in Accounting or Commerce; and part qualification of any professional course ACCA, CPA, CAT, is a MUST.
• Minimum of 3 years working experience with an international NGO or development agency.
• Demonstrable knowledge/understanding of donor financial/accounting procedures and clear understating of IFRS, budget and budget monitoring & auditing.
• Excellent computer skills especially. Excel spreadsheets and Ms Word; Experience in usage of any accounting software, ERP is an added advantage
• Experience and knowledge in usage of any accounting software.

COMMUNICATION ABILITIES

Ability to read, analyze and interpret financial documents. Capability of report writing, prompt and effective communication are ideal.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Working knowledge of accounts and reconciliation is imperative.

OTHER SKILLS AND ABILITIES

• Sensitivity to ethics and confidentiality on finance, HR information.
• Good communication and interpersonal skills.
• IT Knowledge and any Accounting Package
• Proactive attitude
• Strong initiative and Good team player.
• Excellent command of oral and written communication skills
• Result oriented

• Ensures the implementation and adherence to AHF global finance policies and procedures.
• Receive and review all financial documents.
• Prepare requisition forms, payment vouchers and all supporting documents.
• Ensure that all vouchers are approved by the respective authorities.
• Receive/Record all accountabilities and cash refunds received from staff/partners.
• Reviews monthly partners expense reports in line with budgets and supports financial discipline in the utilization of funds.
• Timely submission of accountabilities as per the AHF policy & procedures
• Maintain proper filing system for all financial documents.
• Record/enter all disbursements and receipts transactions in the accounting records.
• Dispatching of cheques and EFT confirmations to respective vendors/recipients.
• Prepare support documents for periodical reports.
• Prepare and submit cash receipt report on a weekly basis.
• Prepare monthly cash call in collaboration with FAM.
• Ensure adherence to AHF policies/procedures and Donor requirements.
• Administers petty cash in accordance with AHF policies and procedures and never allow float to fall lower than the approved thresholds.
• Manages office safe and ensures adherence to financial standards by locking in important office documents and petty cash.
• Participates in annual budget development and management.
• Perform other duties and responsibilities when required.
• Provide leadership and supervision to any accounts staff as directed by the supervisor.

• Excellent computer skills especially. Excel spreadsheets and Ms Word; Experience in usage of any accounting software, ERP is an added advantage
• Experience and knowledge in usage of any accounting software.
• Ability to read, analyze and interpret financial documents.
• Capability of report writing, prompt and effective communication are ideal.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Working knowledge of accounts and reconciliation is imperative.
• Sensitivity to ethics and confidentiality on finance, HR information.
• Good communication and interpersonal skills.
• IT Knowledge and any Accounting Package
• Pro-active attitude
• Strong initiative and Good team player.
• Excellent command of oral and written communication skills
• Result oriented

• University degree in Accounting or Commerce; and part qualification of any professional course ACCA, CPA, CAT, is a MUST.
• Minimum of 3 years working experience with an international NGO or development agency.
• Demonstrable knowledge/understanding of donor financial/accounting procedures and clear understating of IFRS, budget and budget monitoring & auditing.