1. Background

LuxDev, the Luxembourg Development Cooperation Agency, is responsible for implementing the country’s bilateral development programmes across Africa, Latin America, Asia, and Europe. Cooperation between Luxembourg and Rwanda began in 1989 with an initial healthcare initiative. Following a renewed commitment to strengthen these ties, LuxDev re‑established its presence and opened its Rwanda office in 2022, reinforcing long‑term collaboration in key areas such as rural development, Technical and Vocational Education & Training (TVET), sustainable agriculture and climate resilience, inclusive and innovative finance, and private‑sector innovation. LuxDev’s work in Rwanda is closely aligned with national priorities and contributes directly to the country’s broader transformation agenda.

2. DEPARTMENT / WORKPLACE

Operational Pool, Country Office in Rwanda, in support to projects under implementation.

3. WORK ORGANISATION

This position is a full-time position, based in Kigali. It requires occasional travels countryside.

4. POSITION ON ORGANISATIONAL CHART

Reports to the Head of Administration and Finance (HAF).

Member of the Operational Pool.

5. JOB PURPOSE

Support the HAF in the establishment of finance procedures and management of financial resources.

6. DUTIES AND MAIN TASKS

• Assist in the development and validation of technical files (management control);
• Assist in the development and validation of operational partnership agreements (OPAs);
• Carry out transfer accounting, reconciliations and consolidations;
• Prepare cash/bank reconciliations and monitor bank accounts;
• Maintain, manage and monitor projects’ bank accounts;
• Analyse and process all financial transactions (commitments) of projects, including checking receipt of goods/services/works and related invoices, and processing of payments, in line with Alphabase procedures of LuxDev;
• Prepare financial statements and other financial documents required by projects’ relevant staff, Country Office and HQ, in a timely manner, as per LuxDev procedures;
• Report any discrepancies in the financial reports to the top management;
• Enter accounts and input records of projects’ expenditure in the accounting system following the charts of accounts;
• Prepare on time, ledgers, balance sheets, expense justification reports, and accounting and financial reports;
• Maintain all appropriate financial records and files (up-to-date and chronological) in line with LuxDev procedures;
• Assist in control and revision of the projects’ budgets, as and when required, in consultation with LuxDev Country Office and LuxDev Headquarters (HQ);
• Process all tax related issues (including exemptions) in accordance with LuxDev and Government of Rwanda procedures;
• Ensure compliance with relevant Rwanda taxes laws and regulations;
• Comply with the financial methods, procedures, and internal management tools;
• Co-ordinate with LuxDev Country Office regarding all financial issues;
• Brief LuxDev staff on general finance matters relevant to their position and tasks;
• Work in conjunction with LuxDev's partners finance departments, providing assistance and validating their financial reports;
• Facilitate the auditing process of projects when internal and external auditing is conducted, and follow up on any recommendations;
• Finalise all outstanding finance matters associated with projects;
• Attend regular meetings of the Operational Pool team and participate actively in discussions, particularly in relation to finance and matters;
• Other duties assigned by the Head of Administration and Finance (HAF), Controller of Administration and Finance (CAF) and/or Resident Representative (RR) in line with project’s objectives.

7. COMMUNICATIONS

Internal contacts

Has daily contacts with HAF and staff within Country Office and within the Operational Pool;

Has regular contacts with HQ on finance matters;

Has regular contacts with the projects’ teams to advise and provide support on all finance matters.

External contacts

Has regular contact with government counterparts for specific financial follow ups;

Has occasional contact with various public administrations for specific financial matters.

8. Education and/or work experience

• Minimum of bachelor’s degree in a relevant field (Accounting, Finance, Business Administration);
• Minimum 5 years of work experience in accounting and finance;
• Previous experience in similar position in the Development Cooperation area in various contexts (bilateral aid, international organisations, NGOs);
• Proven experience in partners’ grant management;
• Fluency in English, French and Kinyarwanda in written and spoken;
• Proficient computer skills, including Microsoft Office (Word, PowerPoint, and Excel) as well as good understanding of IT solutions and systems;
• Good interpersonal and communication skills, attention to details, fast-paced, responsive, proactive, and organized;
• Experience in handling sensitive information, using discretion and confidentiality.

• Assist in the development and validation of technical files (management control);
• Assist in the development and validation of operational partnership agreements (OPAs);
• Carry out transfer accounting, reconciliations and consolidations;
• Prepare cash/bank reconciliations and monitor bank accounts;
• Maintain, manage and monitor projects’ bank accounts;
• Analyse and process all financial transactions (commitments) of projects, including checking receipt of goods/services/works and related invoices, and processing of payments, in line with Alphabase procedures of LuxDev;
• Prepare financial statements and other financial documents required by projects’ relevant staff, Country Office and HQ, in a timely manner, as per LuxDev procedures;
• Report any discrepancies in the financial reports to the top management;
• Enter accounts and input records of projects’ expenditure in the accounting system following the charts of accounts;
• Prepare on time, ledgers, balance sheets, expense justification reports, and accounting and financial reports;
• Maintain all appropriate financial records and files (up-to-date and chronological) in line with LuxDev procedures;
• Assist in control and revision of the projects’ budgets, as and when required, in consultation with LuxDev Country Office and LuxDev Headquarters (HQ);
• Process all tax related issues (including exemptions) in accordance with LuxDev and Government of Rwanda procedures;
• Ensure compliance with relevant Rwanda taxes laws and regulations;
• Comply with the financial methods, procedures, and internal management tools;
• Co-ordinate with LuxDev Country Office regarding all financial issues;
• Brief LuxDev staff on general finance matters relevant to their position and tasks;
• Work in conjunction with LuxDev's partners finance departments, providing assistance and validating their financial reports;
• Facilitate the auditing process of projects when internal and external auditing is conducted, and follow up on any recommendations;
• Finalise all outstanding finance matters associated with projects;
• Attend regular meetings of the Operational Pool team and participate actively in discussions, particularly in relation to finance and matters;
• Other duties assigned by the Head of Administration and Finance (HAF), Controller of Administration and Finance (CAF) and/or Resident Representative (RR) in line with project’s objectives.

• Proficient computer skills, including Microsoft Office (Word, PowerPoint, and Excel) as well as good understanding of IT solutions and systems;
• Good interpersonal and communication skills, attention to details, fast-paced, responsive, proactive, and organized;
• Experience in handling sensitive information, using discretion and confidentiality.

• Minimum of bachelor’s degree in a relevant field (Accounting, Finance, Business Administration);
• Minimum 5 years of work experience in accounting and finance;
• Previous experience in similar position in the Development Cooperation area in various contexts (bilateral aid, international organisations, NGOs);
• Proven experience in partners’ grant management;
• Fluency in English, French and Kinyarwanda in written and spoken;