Under the overall guidance and supervision of the Chief Finance Officer, the Financial Management Specialist will perform the following duties:

• Budget Planning & Financial Management
• Support the project's teams in preparing annual work plans for projects under SPIU.
• Prepare SPIU project annual cash plans based on each project work plan.
• Prepare annual budget estimates and revise budget estimates in accordance with Government of Rwanda budgeting rules and donor requirements.
• Submit budget estimates to donors and NAEB Planning Division for inclusion in the annual action plan.
• Upload budget information into IFMIS and budget.
• Prepare monthly monitoring reports comparing actual expenditure against the budget and highlight weak performance areas for management.
• Prepare annual and quarterly disbursement forecasts and reports in line with project procurement and work plans.
• Prepare quarterly cash forecasts with project teams for donor advance and replenishment requests.
• Prepare and process withdrawal applications according to donor disbursement guidelines.
• Track project funds and follow up with:
  • Ministry of Finance
  • National Bank of Rwanda
  • Other project donors
• Ensure timely crediting of funds into project assignment accounts.

Financial Controls & Compliance

• Ensure compliance with:
  • Internal rules and regulations (Operations Manual, SOPs, donor fiduciary guidelines).
  • Government financial rules and procedures.
• Analyze, plan, design, implement, and monitor systems that strengthen internal financial controls.
• Apply pre-audit checks before payment, including:
  • Budget availability.
  • Approval by competent authority.
  • Compliance with applicable financial rules and regulations.
• Ensure donor consultation and approval are obtained where required before payment.
• Ensure only eligible payments are forwarded for NAEB approval and fund withdrawal.
• Manage financial aspects of contracts including:
  • Payment terms.
  • Purchase orders.
  • Variations.
• Record all transactions accurately in accounting books (Rwandan Francs and USD).
• Maintain proper cash books according to government accounting procedures.
• Oversee transaction entry into IFMIS and voucher generation.

Accounting & Record Management

• Maintain up-to-date:
  • Registers.
  • Books of accounts.
  • Financial records.
• Ensure records comply with government and donor requirements.
• Facilitate classification and analysis of financial information for project monitoring.
• Prepare supplementary records for timely payment of contracted suppliers and service providers.
• Prepare monthly bank reconciliation statements for project accounts in:
  • Rwandan Francs.
  • USD.
• Reconcile expenditures with the Office of the Accountant General on a regular basis.

Payroll Management

• Manage payroll for project employees.
• Ensure payroll controls are properly applied.
• Ensure salary payments are made directly into employees' bank accounts.
• Prepare and process monthly payroll.
• Submit payroll to the NAEB Finance Office for approval before salary payments.

Asset Management

• Maintain fixed asset registers.
• Identify asset locations and responsible users.
• Arrange annual and periodic asset inventories.
• Update asset records regularly.
• Ensure safe custody of financial records for:
  • Donor supervision missions.
  • Third-party monitoring agents.
  • Internal auditors.
  • External auditors.

Financial Reporting

• Prepare quarterly financial summaries and submit them to:
  • Chief Finance Officer (CFO)
  • Donors
• Prepare annual financial statements after financial year closure.
• Prepare periodic financial reports as required by:
  • Government regulations.
  • Donor requirements.
• Ensure compliance with government financial reporting requirements.

Audit Coordination

• Coordinate timely initiation and completion of project audits.
• Ensure audit reports comply with government and donor requirements.
• Ensure projects are adequately reflected in internal audit plans.
• Ensure periodic internal audits are conducted according to audit plans.
• Cooperate with:
  • Donors.
  • Government institutions.
  • Development partners.
• Follow up implementation of recommendations from:
  • Donor supervision missions.
  • Aide Memoires.
  • Internal audits.
  • External audits.

Receivables Management

• Prepare and monitor receivables aging reports for NAEB.
• Follow up debt recovery.

Key Competencies

• Proven organizational and interpersonal skills.
• Ability to work in multicultural environments.
• Ability to work under pressure and meet tight deadlines.
• Excellent planning and management skills.
• Excellent communication skills:
  • Written.
  • Oral.
  • Reporting.
  • Presentation.
• Proficiency in:
  • Spoken and written Kinyarwanda.
  • Spoken and written English.
• Knowledge of French is an added advantage.

• Support the project's teams in preparing annual work plans for projects under SPIU.
• Prepare SPIU project annual cash plans based on each project work plan.
• Prepare annual budget estimates and revise budget estimates in accordance with Government of Rwanda budgeting rules and donor requirements.
• Submit budget estimates to donors and NAEB Planning Division for inclusion in the annual action plan.
• Upload budget information into IFMIS and budget.
• Prepare monthly monitoring reports comparing actual expenditure against the budget and highlight weak performance areas for management.
• Prepare annual and quarterly disbursement forecasts and reports in line with project procurement and work plans.
• Prepare quarterly cash forecasts with project teams for donor advance and replenishment requests.
• Prepare and process withdrawal applications according to donor disbursement guidelines.
• Track project funds and follow up with: Ministry of Finance, National Bank of Rwanda, Other project donors
• Ensure timely crediting of funds into project assignment accounts.
• Ensure compliance with: Internal rules and regulations (Operations Manual, SOPs, donor fiduciary guidelines), Government financial rules and procedures.
• Analyze, plan, design, implement, and monitor systems that strengthen internal financial controls.
• Apply pre-audit checks before payment, including: Budget availability, Approval by competent authority, Compliance with applicable financial rules and regulations.
• Ensure donor consultation and approval are obtained where required before payment.
• Ensure only eligible payments are forwarded for NAEB approval and fund withdrawal.
• Manage financial aspects of contracts including: Payment terms, Purchase orders, Variations.
• Record all transactions accurately in accounting books (Rwandan Francs and USD).
• Maintain proper cash books according to government accounting procedures.
• Oversee transaction entry into IFMIS and voucher generation.
• Maintain up-to-date: Registers, Books of accounts, Financial records.
• Ensure records comply with government and donor requirements.
• Facilitate classification and analysis of financial information for project monitoring.
• Prepare supplementary records for timely payment of contracted suppliers and service providers.
• Prepare monthly bank reconciliation statements for project accounts in: Rwandan Francs, USD.
• Reconcile expenditures with the Office of the Accountant General on a regular basis.
• Manage payroll for project employees.
• Ensure payroll controls are properly applied.
• Ensure salary payments are made directly into employees' bank accounts.
• Prepare and process monthly payroll.
• Submit payroll to the NAEB Finance Office for approval before salary payments.
• Maintain fixed asset registers.
• Identify asset locations and responsible users.
• Arrange annual and periodic asset inventories.
• Update asset records regularly.
• Ensure safe custody of financial records for: Donor supervision missions, Third-party monitoring agents, Internal auditors, External auditors.
• Prepare quarterly financial summaries and submit them to: Chief Finance Officer (CFO), Donors
• Prepare annual financial statements after financial year closure.
• Prepare periodic financial reports as required by: Government regulations, Donor requirements.
• Ensure compliance with government financial reporting requirements.
• Coordinate timely initiation and completion of project audits.
• Ensure audit reports comply with government and donor requirements.
• Ensure projects are adequately reflected in internal audit plans.
• Ensure periodic internal audits are conducted according to audit plans.
• Cooperate with: Donors, Government institutions, Development partners.
• Follow up implementation of recommendations from: Donor supervision missions, Aide Memoires, Internal audits, External audits.
• Prepare and monitor receivables aging reports for NAEB.
• Follow up debt recovery.

• Proven organizational and interpersonal skills.
• Ability to work in multicultural environments.
• Ability to work under pressure and meet tight deadlines.
• Excellent planning and management skills.
• Excellent communication skills: Written, Oral, Reporting, Presentation.
• Proficiency in: Spoken and written Kinyarwanda, Spoken and written English.
• Knowledge of French is an added advantage.

• Option 1
  • Master's degree in Finance or Accounting.
  • Minimum of 2 years relevant working experience in institutions related to the public/private sector.
  • Intermediate level of Certified Public Accountant (CPA) or partial professional level of ACCA required.
• Option 2
  • Bachelor's degree in Finance or Accounting.
  • Minimum of 5 years relevant working experience.
  • Intermediate level of Certified Public Accountant (CPA) or partial professional level of ACCA required.
  • Full professional qualification of CPA or ACCA with 2 years working experience.