About SOS Children's Villages Rwanda

Established in 1949, SOS Children's Villages International is non-governmental organization working globally to meet the needs and protect the interests and rights of children. SOS Children's Villages...

Who May Be Interested

Professionals seeking career advancement and individuals with relevant qualifications may be interested in this opportunity.

This opportunity is ideal for professionals interested in the role of Grants Procurement Coordinator based in Kigali, Rwanda. Qualified and motivated candidates are encouraged to apply for this full-time opportunity.

About This Opportunity

The position of Grants Procurement Coordinator at SOS Children's Villages Rwanda located in Kigali, Rwanda offers an opportunity for qualified professionals to contribute their knowledge and experience in a dynamic working environment. The organization seeks individuals who are motivated, reliable, and capable of performing their duties effectively while maintaining professional standards.

Common Skills Required

• Communication
• Management
• Excel
• Planning
• Negotiation
• Research
• Training
• Procurement
• Logistics

Job Description

This description has been adapted for JobNziza readers to provide a clearer overview of the opportunity.

VACANCY ANNOUNCEMENT

Position: Grants Procurement Coordinator

Vacant positions: One (01)

Type of contract: Fixed term

Working location: National Office

Supervisor: Senior Manager, Procurement and Logistics

Deadline: 13th November 2026

Context of the position:

SOS Children’s Villages Rwanda is an independent member association affiliated to the SOS Federation. SOS Children’s Villages Rwanda leverages existing community resources to strengthen quality childcare and protection through a holistic continuum of care tailored to orphans, vulnerable children, and their families. SOS Children’s Villages Rwanda actively advocates for the promotion of childcare and child protection. In Rwanda, SOS Children’s Villages operates in four Program Areas based in Gasabo, Gicumbi, Kayonza and Nyamagabe. To further fulfil the above-mentioned responsibilities, SOS Children’s Villages Rwanda is seeking for a competent Grants Procurement Coordinator to base at the National Office, Kigali.

JOB PURPOSE

Grants Procurement coordinator position has the role to facilitate /assist all programs and projects to comply with established SOS-CV Rwanda procurement policy and processes.

The mission of the position Grants Procurement Coordinator is to effectively organize the procurement activities required for the implementation of the grants funds in accordance with the SOS Children's Villages Rwanda established procurement policies and regulations.

Main clients:

• Senior Manager, Procurement and Logistics
• Deputy National Director-Operations
• National Office staff
• Heads of Program Areas
• Tender Committees

Key duties and Main Responsibilities:

• manage all tenders matters particularly related to the projects and grants being facilitated by the procurement manager
• Assist procurement activities of SOS-CV Rwanda in comprehensive procurement planning, timely reports and adhering to the SOS-CV Rwanda Procurement policy
• Carrying out field visits to SOS-CV RWANDA program areas to assist tender committees and program area admins to comply with available procurement policies and procurement best practices
• keep a system to track Purchase Orders and report to Procurement manager on the status of procurement requests and purchase order implementation
• produce and submit weekly plan and monthly procurement status report on all activities regarding procurement conducted under your capacity
• Receive and evaluate purchase requisitions, ensuring that such requests are signed and approved, with sufficient budget
• Obtain proforma invoices, quotations, bids, proposals from vendors, and negotiate, select, analyse cost effectiveness and assist budget holder to make appropriate purchases and budget accordingly
• produce purchase orders and follow up with suppliers and finance to ensure timely payment of suppliers
• Consolidate all documentation with respect to each procurement, correctly and timely filing of documents in the procurement department in a systematic way for ease of tracking and reference
• Initiate, produce, track and oversee all issued purchase orders for filling and follow up
• Regularly carry out market survey/research on prices of the items and track the trend of costs caused by the fluctuations of the prices on market

Data Protection policy awareness and compliance:

Be aware of data protection policy and its implementation to always ensure the personal data of donors, sponsors, SOS CV beneficiaries and their families as well as SOS co-workers is handled confidentially and in accordance with prevailing SOS-Kinder Dorf International data protection rules and regulations.

Required QualificationSkills and Experience:

Bachelor’s degree in Procurement, Logistics and Supply Chain management, Finance or any other related discipline. Professional training in procurement and supply management (PSM) would be an asset.

At least 2 years of progressively responsible procurement and administrative experience

Experience/expertise in the procurement regulations and tendering process;

Experience/expertise in supply chain/logistics management systems;

Experience in quantification and forecasting

Experience in the usage of computers and office software packages (MS Word, Excel, etc.);

Ability to process large information content with due quality; drive for results;

Strong organizational and analytical skills;

High degree of personal initiative and willingness to accept a wide range of responsibilities;

Ability to work independently;

Required Competencies

• High analytical and judgmental skills;
• Negotiation skills & time management skills;
• Knowledge of basic business and purchasing practices;
• Excellent communication & decision-making skills;
• Knowledge of state contracting laws, regulations and procedures;
• Knowledge of grades, qualities, supply and price trends of commodities;
• Computer skills word and excel
• Fluent in English and Kinyarwanda, or French; knowledge of all is an advantage

• manage all tenders matters particularly related to the projects and grants being facilitated by the procurement manager
• Assist procurement activities of SOS-CV Rwanda in comprehensive procurement planning, timely reports and adhering to the SOS-CV Rwanda Procurement policy
• Carrying out field visits to SOS-CV RWANDA program areas to assist tender committees and program area admins to comply with available procurement policies and procurement best practices
• keep a system to track Purchase Orders and report to Procurement manager on the status of procurement requests and purchase order implementation
• produce and submit weekly plan and monthly procurement status report on all activities regarding procurement conducted under your capacity
• Receive and evaluate purchase requisitions, ensuring that such requests are signed and approved, with sufficient budget
• Obtain proforma invoices, quotations, bids, proposals from vendors, and negotiate, select, analyse cost effectiveness and assist budget holder to make appropriate purchases and budget accordingly
• produce purchase orders and follow up with suppliers and finance to ensure timely payment of suppliers
• Consolidate all documentation with respect to each procurement, correctly and timely filing of documents in the procurement department in a systematic way for ease of tracking and reference
• Initiate, produce, track and oversee all issued purchase orders for filling and follow up
• Regularly carry out market survey/research on prices of the items and track the trend of costs caused by the fluctuations of the prices on market

• Communication
• Management
• Excel
• Planning
• Negotiation
• Research
• Training
• Procurement
• Logistics
• MS Word
• MS Excel
• Analytical skills
• Organizational skills
• Negotiation skills
• Time management skills
• Computer skills word and excel

• Bachelor’s degree in Procurement, Logistics and Supply Chain management, Finance or any other related discipline.
• Professional training in procurement and supply management (PSM) would be an asset.
• At least 2 years of progressively responsible procurement and administrative experience
• Experience/expertise in the procurement regulations and tendering process
• Experience/expertise in supply chain/logistics management systems
• Experience in quantification and forecasting
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.)
• Ability to process large information content with due quality; drive for results
• Strong organizational and analytical skills
• High degree of personal initiative and willingness to accept a wide range of responsibilities
• Ability to work independently
• High analytical and judgmental skills
• Negotiation skills & time management skills
• Knowledge of basic business and purchasing practices
• Excellent communication & decision-making skills
• Knowledge of state contracting laws, regulations and procedures
• Knowledge of grades, qualities, supply and price trends of commodities
• Computer skills word and excel
• Fluent in English and Kinyarwanda, or French; knowledge of all is an advantage