Background

Health Development Initiative (HDI) advances health equity and human rights for all people in Rwanda and across East Africa through policy advocacy, capacity building, research, and community-led service models. Founded in 2005 by Rwandan physicians committed to equitable healthcare, HDI has evolved into a multidisciplinary organization uniting experts in medicine, public health, policy, law, and community engagement. We work to ensure that health systems, laws, and policies are inclusive and rights-based, particularly for adolescents, young people, Girls and women, key population, People with disabilities, refugees and other marginalized and vulnerable communities. HDI believes that sustainable health outcomes require systems that recognize health as a right and communities as partners in change. We bridge the gap between people and the health systems that serve them, so that every person may live with dignity, well-being, and full access to their highest attainable standard of health.

The Grants and Compliance Officer will support effective and compliant implementation of HDI’s projects by coordinating grant management processes and ensuring adherence to donor requirements and institutional policies. They/he/she will work closely with the finance department to strengthen partner compliance systems, monitor sub-grant performance, and maintain transparent, accurate documentation across all donor portfolios. The Officer will also contribute to due diligence assessments, risk management, and capacity building for implementing partners, helping to ensure HDI’s operations remain accountable, efficient, and aligned with national and international standards.

Under the direct and overall supervision of the Deputy Executive Director, the Grants and Compliance Officer shall work under the following terms and conditions:

Key tasks and responsibilities

• Support the coordination and implementation of HDI’s grant management processes across all projects and donor portfolios.
• Monitor and ensure partner compliance with donor rules, HDI policies, and contractual obligations.
• Assist in the review of sub-grant agreements, budgets, and activity plans for implementing partners.
• Coordinate and conduct due diligence assessments for applicants under HDI’s open calls for proposals, including verification of legal, financial, and technical capacity.
• Track sub-grantee deliverables, expenditures, and reporting schedules to ensure timely and compliant submissions.
• Work closely with the Finance and Program teams to review partner financial reports, including audit reports, reconcile expenditures, and flag any irregularities.
• Support the maintenance of accurate and up-to-date grant documentation, including agreements, amendments, reports, and correspondence.
• Contribute to risk assessments and internal compliance reviews to ensure HDI’s adherence to donor and national regulatory frameworks.
• Maintain regular communication with implementing partners, providing guidance and training on grant compliance, documentation, and reporting.
• Contribute to continuous improvement of grant management policies, tools, and templates to strengthen organizational compliance systems.
• Treat all individuals with respect, respond sensitively to differences and encourage others to do the same. Role model for diversity and inclusion;
• Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harassment, sexual harassment and sexual exploitation and abuse;
• Other duties as needed based on department and/or organizational needs.

Qualifications and experience

• Bachelor’s degree in accounting, Finance, business administration, possession of CPA would be an added advantage
• Minimum 3 years of experience in grant management, compliance, or project finance within a nonprofit or development organization.
• Proven experience supporting partner monitoring and sub-grant implementation, preferably with donor-funded programs.
• Familiarity with donor compliance frameworks (e.g. EU, UN agencies, foundations) and related reporting requirements.
• Strong understanding of financial management principles, procurement standards, and audit processes.
• Experience in due diligence and risk assessments for implementing partners is highly desirable.

Other skills

• Excellent organizational and analytical skills with strong attention to detail.
• Ability to interpret donor regulations and translate them into practical guidance for partners.
• Strong communication and interpersonal skills with the ability to build trust and cooperation across teams and partners.
• Proficiency in Microsoft Office (especially Excel) and familiarity with grant management systems or databases.
• Fluency in English and Kinyarwanda. Knowledge of written and spoken French will be an added value.

HDI provides equal opportunities to all people regardless of gender identity, sexual orientation, age, class, background, or any other status.

Female candidates are highly encouraged to apply.

• Support the coordination and implementation of HDI’s grant management processes across all projects and donor portfolios.
• Monitor and ensure partner compliance with donor rules, HDI policies, and contractual obligations.
• Assist in the review of sub-grant agreements, budgets, and activity plans for implementing partners.
• Coordinate and conduct due diligence assessments for applicants under HDI’s open calls for proposals, including verification of legal, financial, and technical capacity.
• Track sub-grantee deliverables, expenditures, and reporting schedules to ensure timely and compliant submissions.
• Work closely with the Finance and Program teams to review partner financial reports, including audit reports, reconcile expenditures, and flag any irregularities.
• Support the maintenance of accurate and up-to-date grant documentation, including agreements, amendments, reports, and correspondence.
• Contribute to risk assessments and internal compliance reviews to ensure HDI’s adherence to donor and national regulatory frameworks.
• Maintain regular communication with implementing partners, providing guidance and training on grant compliance, documentation, and reporting.
• Contribute to continuous improvement of grant management policies, tools, and templates to strengthen organizational compliance systems.
• Treat all individuals with respect, respond sensitively to differences and encourage others to do the same. Role model for diversity and inclusion;
• Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harassment, sexual harassment and sexual exploitation and abuse;
• Other duties as needed based on department and/or organizational needs.

• Excellent organizational and analytical skills with strong attention to detail.
• Ability to interpret donor regulations and translate them into practical guidance for partners.
• Strong communication and interpersonal skills with the ability to build trust and cooperation across teams and partners.
• Proficiency in Microsoft Office (especially Excel) and familiarity with grant management systems or databases.
• Fluency in English and Kinyarwanda. Knowledge of written and spoken French will be an added value.

• Bachelor’s degree in accounting, Finance, business administration, possession of CPA would be an added advantage
• Minimum 3 years of experience in grant management, compliance, or project finance within a nonprofit or development organization.
• Proven experience supporting partner monitoring and sub-grant implementation, preferably with donor-funded programs.
• Familiarity with donor compliance frameworks (e.g. EU, UN agencies, foundations) and related reporting requirements.
• Strong understanding of financial management principles, procurement standards, and audit processes.
• Experience in due diligence and risk assessments for implementing partners is highly desirable.