IREMBO SACCO NYAGATARE hereby invites qualified, competent, and motivated candidates to apply for the following positions available at its Head Office

Responsibilities or duties

Under the supervision and guidance of the Head of Finance & Administration:

• To work diligently on the assigned tasks on time and to produce results;
• To comply with the instructions of the employer or his/her representative;
• To take good care of and manage the equipment assigned to him/her in his/her work;
• To be at work and respect working days and hours;
• To maintain confidentiality of work;
• To provide basic identification documents before starting work;
• To follow the principles and rules governing the conduct of the Cooperative's business activities;
• Plans and schedules the procurement of materials and services requested by the various departments and branches of the IREMBO SACCO NYAGATARE;
• Carries out local market research and procuring local supplies;
• Places procurement orders, follows shipment, forwarding and clearance and ascertain availability of transport for delivery to user;
• Ensures timely delivery of procurement orders; follows shipment, forwarding and clearance and ascertains availability of transport for delivery to users;
• Ensures that all supplies purchased/donated are received by Goods Receiving Note, are properly handled;
• Prepares tender documents and oversees procurement and tender processes;
• Executes procurement contract negotiation and forwarding of contract documents for approval and signature;
• Conducts quality control on supplies and materials received;
• Ensures that recording and control of stock items is adequately maintained to ensure that the IREMBO SACCO NYAGATARE does not suffer loss due to negligence or theft;
• Develops and ensures the efficient implementation of the procurement annual plan and overall procurement strategies using best procurement practices and approved policies;
• Informs the Procurement Committee and the Tender Committee about status in procurement and budget usage;
• Maintains a detailed inventory of stocks records including inflows and outflows of material;
• Responsible for sale and disposal of IREMBO SACCO NYAGATARE assets;
• Conducts periodic assessment of supplier performance;
• Reports on indications of mis procurement;
• Is the first point of contact for suppliers;
• Participates in the process of employee recruitment, selection, contracting and onboarding process of new employees;
• Compiles, manages and updates employee file;
• Issues and maintains the staff job profiles;
• Assisting in position and salary grading vis a vis job classification;
• Performs salary administration and other employees’ remunerations;
• Initiates and coordinates capacity development, performance management and appraisals;
• Checks regularly the correct execution of mission allowances and leave requests;
• Leads the process of disciplinary sanctioning and handling appeals against disciplinary sanctions;
• Is responsible for the job rotation and systematic career and succession management;
• Leads the conductions of difficult interviews with employees;
• Any other duty that does not conflict with the laws and regulations as requested by the Head of Finance & Administration or his/her superior authority.
• Archives reports and administrative documents (business plan etc.);
• Conducts research and prepares presentation on the market, IREMBO SACCO NYAGATARE positioning, competition etc;
• Prepares and monitors invoices;
• Prepares documents for meetings and takes accurate minutes of meetings;
• Develops and updates administrative systems to make them more efficient;
• Exhibits polite and professional communication via phone, e-mail, and mail;
• Perform any other tasks requested by Managing Director.

Qualifications or requirements (e.g., education, skills)

Bachelor’s degree in Procurement & Supplies Management, Management, Business Administration/Law or related field.

Experience needed

Three (3) years of relevant experience in the areas relevant to supply chain management, procurement and logistics and related fields or a recognized qualification in procurement is preferable.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

• Integrated knowledge and understanding of support services concepts, practices, systems, and procedures.
• Ability to interact and deal with people.
• Planning, organizational, analytical and decision-making skills.

• To work diligently on the assigned tasks on time and to produce results;
• To comply with the instructions of the employer or his/her representative;
• To take good care of and manage the equipment assigned to him/her in his/her work;
• To be at work and respect working days and hours;
• To maintain confidentiality of work;
• To provide basic identification documents before starting work;
• To follow the principles and rules governing the conduct of the Cooperative's business activities;
• Plans and schedules the procurement of materials and services requested by the various departments and branches of the IREMBO SACCO NYAGATARE;
• Carries out local market research and procuring local supplies;
• Places procurement orders, follows shipment, forwarding and clearance and ascertain availability of transport for delivery to user;
• Ensures timely delivery of procurement orders; follows shipment, forwarding and clearance and ascertains availability of transport for delivery to users;
• Ensures that all supplies purchased/donated are received by Goods Receiving Note, are properly handled;
• Prepares tender documents and oversees procurement and tender processes;
• Executes procurement contract negotiation and forwarding of contract documents for approval and signature;
• Conducts quality control on supplies and materials received;
• Ensures that recording and control of stock items is adequately maintained to ensure that the IREMBO SACCO NYAGATARE does not suffer loss due to negligence or theft;
• Develops and ensures the efficient implementation of the procurement annual plan and overall procurement strategies using best procurement practices and approved policies;
• Informs the Procurement Committee and the Tender Committee about status in procurement and budget usage;
• Maintains a detailed inventory of stocks records including inflows and outflows of material;
• Responsible for sale and disposal of IREMBO SACCO NYAGATARE assets;
• Conducts periodic assessment of supplier performance;
• Reports on indications of mis procurement;
• Is the first point of contact for suppliers;
• Participates in the process of employee recruitment, selection, contracting and onboarding process of new employees;
• Compiles, manages and updates employee file;
• Issues and maintains the staff job profiles;
• Assisting in position and salary grading vis a vis job classification;
• Performs salary administration and other employees’ remunerations;
• Initiates and coordinates capacity development, performance management and appraisals;
• Checks regularly the correct execution of mission allowances and leave requests;
• Leads the process of disciplinary sanctioning and handling appeals against disciplinary sanctions;
• Is responsible for the job rotation and systematic career and succession management;
• Leads the conductions of difficult interviews with employees;
• Any other duty that does not conflict with the laws and regulations as requested by the Head of Finance & Administration or his/her superior authority.
• Archives reports and administrative documents (business plan etc.);
• Conducts research and prepares presentation on the market, IREMBO SACCO NYAGATARE positioning, competition etc;
• Prepares and monitors invoices;
• Prepares documents for meetings and takes accurate minutes of meetings;
• Develops and updates administrative systems to make them more efficient;
• Exhibits polite and professional communication via phone, e-mail, and mail;
• Perform any other tasks requested by Managing Director.

• Integrated knowledge and understanding of support services concepts, practices, systems, and procedures.
• Ability to interact and deal with people.
• Planning, organizational, analytical and decision-making skills.

• Bachelor’s degree in Procurement & Supplies Management, Management, Business Administration/Law or related field.