Background

INKUNGA Finance Plc is a Deposit-Taking Microfinance Institution silenced by National Bank of Rwanda (BNR) since 2015 Registered as legal entity by Rwanda Development Board (RDB) on code # 101533016 and working in 7 districts of western Province, North-western zone of Rwanda and in City of Kigali with Headquarters in Karongi District, Rubenera Sector, Kibirizi Cell.

Our mission is: The mission of INKUNGA FINANCE PLC is to promote quality financial services to small and medium-sized entrepreneurs in order to contribute to the improvement of their socio-economic living conditions and to remain a sustainable and self-sufficient institution.

The objective of the HR and Administration function: is to ensure proper planning, coordinating, implementing, and monitoring the institution's human resources, procurement and administrative functions.

Key Responsibilities and Duties

The HR &Administration Manager will be in charge of:

• Staff capacity building
• Protection of employee rights and employer obligations
• Promotion and enforcement of Institutional Values and Rules
• Compliance with Rwandan Labor legislation
• Staff Capacity-Building Plan
• Annual leave and other types of leave
• Staff recruitment and selection
• Personnel records and filing
• Gender equality and equal treatment
• Payroll management and salary preparation
• Calculation and payment of statutory contributions
• Organization of management and board administrative meetings
• General administration and office management
• Performance management
• Disciplinary and grievance management

Key Deliverables

The HR & Administration Manager shall be expected to produce, among others, the following deliverables:

• Annual HR and Administration Work Plan;
• Annual Staff Recruitment Plan;
• Annual Staff Training and Capacity-Building Plan;
• Annual Leave Plan;
• Updated staff establishment and personnel records;
• Monthly payroll;
• Monthly statutory contribution declarations and payment documentation;
• Periodic HR performance reports;
• Staff turnover and workforce reports;
• Training implementation and evaluation reports;
• Updated HR policies, procedures, and guidelines;
• Employee grievance and disciplinary records;
• Personnel files maintained in accordance with institutional and legal requirements;
• Administrative service and office management reports; and
• Any other HR and administrative reports required by management or the Board.

Authority and Accountability

The HR & Administration Manager shall:

• Operate within the authority delegated by the Managing Director and applicable institutional policies;
• Ensure that HR and administrative decisions are properly documented and authorized;
• Maintain confidentiality of all employee and institutional information;
• Be accountable for the accuracy, integrity, and timely completion of HR and administrative activities under his/her responsibility;
• Immediately report significant HR, disciplinary, legal, payroll, security, or administrative risks to the Managing Director; and
• Ensure appropriate segregation of duties and internal controls within HR and payroll processes.

Professional and Ethical Requirements

The HR & Administration Manager shall:

• Demonstrate high standards of integrity and professionalism;
• Maintain strict confidentiality of employee and institutional information;
• Avoid conflicts of interest;
• Treat employees fairly, impartially, and respectfully;
• Comply with the institution's Code of Conduct and internal policies;
• Safeguard institutional resources and information;
• Promote a culture of accountability and ethical behavior; and
• Immediately report suspected fraud, misconduct, discrimination, harassment, or other serious violations through the appropriate institutional channels.

Qualifications and Experience

The successful candidate should meet the following minimum requirements:

Academic Qualifications

At least an A0/Bachelor's Degree in one of the following fields:

• Human Resources Management;
• Administrative Management;
• Business Administration/Business Management;
• Law;
• Education;
• Sociology; or
• Any other relevant or closely related field.

Professional Experience

• At least three (3) years of relevant professional experience, preferably in human resources and/or administration;
• Demonstrated experience of at least three years in a supervisory, personnel management, HR, or administrative position;
• Experience in payroll preparation and statutory contributions is highly desirable;
• Experience working in a financial institution, microfinance institution, bank, NGO, or other regulated organization will be an added advantage.

Other Requirements

The candidate should:

• Have good knowledge of Rwandan labor legislation and employment practices;
• Demonstrate good understanding of HR policies and procedures;
• Possess strong organizational and administrative skills;
• Demonstrate integrity, discretion, and a high level of confidentiality;
• Have excellent communication and interpersonal skills;
• Be capable of handling employee relations and workplace conflicts professionally;
• Have good computer literacy, particularly in Microsoft Office applications and HR/payroll systems;
• Demonstrate ability to work independently and under pressure; and
• Be committed to the values, objectives, and mission of INKUNGA FINANCE Plc.

• Staff capacity building
• Protection of employee rights and employer obligations
• Promotion and enforcement of Institutional Values and Rules
• Compliance with Rwandan Labor legislation
• Staff Capacity-Building Plan
• Annual leave and other types of leave
• Staff recruitment and selection
• Personnel records and filing
• Gender equality and equal treatment
• Payroll management and salary preparation
• Calculation and payment of statutory contributions
• Organization of management and board administrative meetings
• General administration and office management
• Performance management
• Disciplinary and grievance management

• Good knowledge of Rwandan labor legislation and employment practices
• Good understanding of HR policies and procedures
• Strong organizational and administrative skills
• Integrity, discretion, and a high level of confidentiality
• Excellent communication and interpersonal skills
• Capability of handling employee relations and workplace conflicts professionally
• Good computer literacy, particularly in Microsoft Office applications and HR/payroll systems
• Ability to work independently and under pressure

• At least an A0/Bachelor's Degree in Human Resources Management, Administrative Management, Business Administration/Business Management, Law, Education, Sociology, or any other relevant or closely related field.
• At least three (3) years of relevant professional experience, preferably in human resources and/or administration.
• Demonstrated experience of at least three years in a supervisory, personnel management, HR, or administrative position.
• Experience in payroll preparation and statutory contributions is highly desirable.
• Experience working in a financial institution, microfinance institution, bank, NGO, or other regulated organization will be an added advantage.