Human Resource Assistant
2025-08-21T10:31:45+00:00
Save the Children
https://cdn.greatrwandajobs.com/jsjobsdata/data/employer/comp_1576/logo/Save%20the%20Children.png
https://rwanda.savethechildren.net/save-children-rwanda-0
FULL_TIME
Kigali
Kigali
00000
Rwanda
Nonprofit, and NGO
Human Resources
2025-09-03T17:00:00+00:00
Rwanda
8
Save the Children has been working in Rwanda since 1994 in partnership with the Government of Rwanda and local stakeholders to promote a bright future for children, with experience working in all 30 districts of the country. The main areas of focus are education, child protection, child rights governance and health and nutrition in humanitarian and development contexts. Our intention is to work to the highest standard for the children that we serve – a mission which we take seriously. We are a learning organisation that is extremely committed to constantly adapting and improving the way in which we work, with children’s and community’s voices at the heart of this.
ROLE PURPOSE:
The HR Assistant will support to ensure HR department delivers efficient and effective HR services.In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
SCOPE OF ROLE:
Reports to: Head of HR
Staff reporting to this post: None
KEY AREAS OF ACCOUNTABILITY:
Recruitments (From Low level positions to Coordinator)
- Sorting of job applications (Hard and Soft copies)
- Contacting shortlisted candidates and preparing interview schedules
- Support in initial screening and longlisting as requested
- Sitting in interviews for interns and Assistants as required
- Supporting in reference checks
- Vetting for all new staff, Consultants, Casuals and Volunteers
- Filing of recruitment documents and ensuring staff files and recruitment files are complete.
Staff Induction
- Assist in orientation and induction by scheduling and printing materials
- Ensure that new staff receive induction pack and understand its contents
- Ensuring all new staff receive full induction by all departments and provide a fully signed copy of the induction
- Ensuring that staff have signed all the mandatory policies and this is filed in their personal files
- Orientation of new staff to the office environment
- Keeping an updated tracker of staff induction
Filing and documentation
- Filing of all general HR related correspondence
- Work with the HR officer to ensure all personnel files are up to date.
- Identify the gaps in the personal files and collect all missing documents from staff
- Provide files for audit purpose when need be
Invoices
- Preparation of Request for payments for various invoices
- Following up with finance to ensure the invoices are settled
HRIS & Effort Reporting Support
- Support Admin Coordinator on maintenance and usage of the HRIS system. Specifically: supporting users; driving data quality; liaising with the IT department on technical issues; and identifying practical solutions and workarounds to keep the system running efficiently and meeting SCI core needs.
- With the support of Admin Coordinator run reports and provide data to enable informed HR and business decision-making.
- Support Admin Coordinator with Effort Reporting on monthly timesheet submission and transfer of timesheet to Finance
Perform any other related tasks as may be assigned to them
- Support to Admin as and when needed
QUALIFICATIONS
- University degree or Higher Diploma in HR or Business administration
EXPERIENCE AND SKILLS
Essential:
- Previous experience of working in a HR administrative role, including the administration of recruitment and Onboarding processes is required.
- Excellent computer skills especially in MS Excel spreadsheets and MS Word
- High level of integrity/confidentiality and ability to work as part of a professional team
Desirable:
- Excellent communication skills
- Excellent interpersonal and written and oral communication skills
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
BEHAVIOURS (Values in Practice)
Accountability:
- holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
- sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
- widely shares their personal vision for Save the Children, engages and motivates others
- future orientated, thinks strategically and on a global scale.
Collaboration:
- builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- values diversity, sees it as a source of competitive strength
- approachable, good listener, easy to talk to.
Creativity:
- develops and encourages new and innovative solutions
- willing to take disciplined risks.
Integrity:
- honest, encourages openness and transparency; demonstrates highest levels of integrity.
CHILD SAFEGUARDING:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
Anti-Fraud and Integrity Commitment:
The organization maintains a zero-tolerance policy toward fraud, corruption, and unethical behavior. All staff are expected to uphold the highest standards of integrity and accountability, comply with internal policies and procedures, and report any suspected misconduct through the appropriate channels.
Please note: The organization does not charge any fees at any stage of the recruitment process (application, interview, offer, or onboarding). Any request for payment should be reported immediately.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Recruitments (From Low level positions to Coordinator) Sorting of job applications (Hard and Soft copies) Contacting shortlisted candidates and preparing interview schedules Support in initial screening and longlisting as requested Sitting in interviews for interns and Assistants as required Supporting in reference checks Vetting for all new staff, Consultants, Casuals and Volunteers Filing of recruitment documents and ensuring staff files and recruitment files are complete. Staff Induction Assist in orientation and induction by scheduling and printing materials Ensure that new staff receive induction pack and understand its contents Ensuring all new staff receive full induction by all departments and provide a fully signed copy of the induction Ensuring that staff have signed all the mandatory policies and this is filed in their personal files Orientation of new staff to the office environment Keeping an updated tracker of staff induction Filing and documentation Filing of all general HR related correspondence Work with the HR officer to ensure all personnel files are up to date. Identify the gaps in the personal files and collect all missing documents from staff Provide files for audit purpose when need be Invoices Preparation of Request for payments for various invoices Following up with finance to ensure the invoices are settled HRIS & Effort Reporting Support Support Admin Coordinator on maintenance and usage of the HRIS system. Specifically: supporting users; driving data quality; liaising with the IT department on technical issues; and identifying practical solutions and workarounds to keep the system running efficiently and meeting SCI core needs. With the support of Admin Coordinator run reports and provide data to enable informed HR and business decision-making. Support Admin Coordinator with Effort Reporting on monthly timesheet submission and transfer of timesheet to Finance Perform any other related tasks as may be assigned to them Support to Admin as and when needed
University degree or Higher Diploma in HR or Business administration EXPERIENCE AND SKILLS Essential: Previous experience of working in a HR administrative role, including the administration of recruitment and Onboarding processes is required. Excellent computer skills especially in MS Excel spreadsheets and MS Word High level of integrity/confidentiality and ability to work as part of a professional team
JOB-68a6f591aa045
Vacancy title:
Human Resource Assistant
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Human Resources]
Jobs at:
Save the Children
Deadline of this Job:
Wednesday, September 3 2025
Duty Station:
Kigali | Kigali | Rwanda
Summary
Date Posted: Thursday, August 21 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Save the Children has been working in Rwanda since 1994 in partnership with the Government of Rwanda and local stakeholders to promote a bright future for children, with experience working in all 30 districts of the country. The main areas of focus are education, child protection, child rights governance and health and nutrition in humanitarian and development contexts. Our intention is to work to the highest standard for the children that we serve – a mission which we take seriously. We are a learning organisation that is extremely committed to constantly adapting and improving the way in which we work, with children’s and community’s voices at the heart of this.
ROLE PURPOSE:
The HR Assistant will support to ensure HR department delivers efficient and effective HR services.In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
SCOPE OF ROLE:
Reports to: Head of HR
Staff reporting to this post: None
KEY AREAS OF ACCOUNTABILITY:
Recruitments (From Low level positions to Coordinator)
- Sorting of job applications (Hard and Soft copies)
- Contacting shortlisted candidates and preparing interview schedules
- Support in initial screening and longlisting as requested
- Sitting in interviews for interns and Assistants as required
- Supporting in reference checks
- Vetting for all new staff, Consultants, Casuals and Volunteers
- Filing of recruitment documents and ensuring staff files and recruitment files are complete.
Staff Induction
- Assist in orientation and induction by scheduling and printing materials
- Ensure that new staff receive induction pack and understand its contents
- Ensuring all new staff receive full induction by all departments and provide a fully signed copy of the induction
- Ensuring that staff have signed all the mandatory policies and this is filed in their personal files
- Orientation of new staff to the office environment
- Keeping an updated tracker of staff induction
Filing and documentation
- Filing of all general HR related correspondence
- Work with the HR officer to ensure all personnel files are up to date.
- Identify the gaps in the personal files and collect all missing documents from staff
- Provide files for audit purpose when need be
Invoices
- Preparation of Request for payments for various invoices
- Following up with finance to ensure the invoices are settled
HRIS & Effort Reporting Support
- Support Admin Coordinator on maintenance and usage of the HRIS system. Specifically: supporting users; driving data quality; liaising with the IT department on technical issues; and identifying practical solutions and workarounds to keep the system running efficiently and meeting SCI core needs.
- With the support of Admin Coordinator run reports and provide data to enable informed HR and business decision-making.
- Support Admin Coordinator with Effort Reporting on monthly timesheet submission and transfer of timesheet to Finance
Perform any other related tasks as may be assigned to them
- Support to Admin as and when needed
QUALIFICATIONS
- University degree or Higher Diploma in HR or Business administration
EXPERIENCE AND SKILLS
Essential:
- Previous experience of working in a HR administrative role, including the administration of recruitment and Onboarding processes is required.
- Excellent computer skills especially in MS Excel spreadsheets and MS Word
- High level of integrity/confidentiality and ability to work as part of a professional team
Desirable:
- Excellent communication skills
- Excellent interpersonal and written and oral communication skills
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
BEHAVIOURS (Values in Practice)
Accountability:
- holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
- sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
- widely shares their personal vision for Save the Children, engages and motivates others
- future orientated, thinks strategically and on a global scale.
Collaboration:
- builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- values diversity, sees it as a source of competitive strength
- approachable, good listener, easy to talk to.
Creativity:
- develops and encourages new and innovative solutions
- willing to take disciplined risks.
Integrity:
- honest, encourages openness and transparency; demonstrates highest levels of integrity.
CHILD SAFEGUARDING:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
Anti-Fraud and Integrity Commitment:
The organization maintains a zero-tolerance policy toward fraud, corruption, and unethical behavior. All staff are expected to uphold the highest standards of integrity and accountability, comply with internal policies and procedures, and report any suspected misconduct through the appropriate channels.
Please note: The organization does not charge any fees at any stage of the recruitment process (application, interview, offer, or onboarding). Any request for payment should be reported immediately.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
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