Invitation For Prequalification of Suppliers for Goods And services, FY-2026/2027 Tender at International Gorilla Conservation Programme

1. INTRODUCTION

The International Gorilla Conservation Program (IGCP) is a coalition of three international conservation organizations (Conservation International, Fauna & Flora and WWF) which was formed with the mission to ensure long-term conservation of the mountain gorillas and their Afromontane high-altitude forest habitat. The programme operates in the three countries that share the habitat of the mountain gorillas i.e. Democratic Republic of Congo (DRC), Rwanda, Uganda and Kenya, and works in close partnership with the Protected Area Authorities of the three countries Rwanda Development Board (RDB) in Rwanda; Institute Congolais pour la Conservation de la Nature (ICCN) in Democratic Republic of Congo (DRC), Uganda Wildlife Authority (UWA) in Uganda. 

To respond to the needs of its operations in Rwanda, IGCP wants to constitute a database of vendors for the procurement of goods, services and works; hence this call for the expression of interest for Goods and Services within categories as listed below in – 8. ANNEX (LIST OF SUPPLIES/SERVICES).

2. INVITATION TO PREQUALIFY

For its operations in Rwanda, IGCP invites applications from eligible firms, Business and companies for prequalification to provide goods and services under the categories in the Annex below (List of goods and services) for FY 2026/2027.

Completed application forms and requirements in (4) below should be emailed to procurement@igcp.org

DEADLINE BY 11:59 PM Rwanda time December 31, 2025

3. INSTRUCTIONS TO BIDDERS

1.  
   1. The Application Form must be completed in English language including the requirements in (4) below.
   2. Applicants are free to apply for NOTmore than three (03) categories if it’s part of their primary business and remember to send the quotes separately. 
   3. Clearly indicate the supply Code(s) and Category applied for.
   4. Submissions past the deadline shall be rejected.
   5. By responding to this invitation, you accept that all answers provided are accurate and legally binding.
   6. This invitation and subsequent acceptance of your application do not constitute any form of contract with IGCP.
   7. IGCP is not obliged to request for quotations/proposals from any or all who have expressed interest by responding to this invitation for prequalification.
   8. The completed Application Form must be signed off and name clearly printed by the authorized signatory of the organization.
   9. IGCP reserves the right to conduct a physical inspection of the premises of the Applicant. If, after the inspection, it is deemed that the physical facility/equipment and or quality of service is unsatisfactory, then the Application will be rejected. IGCP reserves the right to verify all information submitted.

4. PREQUALIFICATION REQUIREMENTS

You are required to attach the following documents in support of your application 

1. Certificate of Incorporation or Certificate of Registration.
2. Valid Trading license
3. 2024 Tax Clearance Certificate
4. Articles of Association
5. Names of owners /Authorized Company Representative
6. Records of similar supplies/services provided (copies of LPOs/Contracts)
7. Products/service list
8. Sole proprietor businesses MUST attach a copy of the national ID and TIN of the proprietor.

5. CRITERIA SPECIFIC TO EACH CATEGORY 

• Expertise 
• References from the most recent client 
• Certificate of good completion of similar services 

6. PREQUALIFICATION APPLICATION FORM

1. Category of supply/service applied for:
2. Company/Business information:
   1. Name of Company/Business:
   2. Physical address:
   3. Postal address:
   4. Telephone number:
   5. Email address:
3. Description of the Company’s primary activity (ies) (bullet what you offer):
4. The Applicant’s authorized representative Address:

Telephone:

E-mail address:

7. CERTIFICATION

I declare that to the best of my knowledge the answers submitted to this prequalification question = (and any supporting documentation) are correct. I understand that any misrepresentation will render my company ineligible to participate in any future business activities with IGCP.

8. ANNEX (LIST OF SUPPLIES/SERVICES)

Note: Only Vendors providing Software solutions can extend their quotations to the 4 countries where IGCP operates. 

9. INTENTION TO BID & REQUEST FOR CLARIFICATION 

Intention to bid 

Please email confirmation of your intent to submit your expression of interest to procurement@igcp.org and copy ronek@igcp.orgno later than December 15, 2025, at 11:59 pm UTC. 

• Clarifications 

Interested vendors may ask clarifications by sending e-mail to procurement@igcp.organd copy ronek@igcp.orgnot later than Sunday December 15, 2025, at 11:59 pm UTC. 

10. SUBMISSION OF EXPRESSION OF INTEREST 

To receive consideration, your expression of interest must be submitted as following: 

• Submit all the attachments to the email address procurement@igcp.organd copy ronek@igcp.org according to following instructions: 

• All documents for a given question must be consolidated into a single PDF file with a maximum file size of 10 MB. The file name should be as follows: <Bidder - Type of document – Category & Code as described in the Table 8
• All applications shall be submitted electronically via the email procurement@igcp.organd copy ronek@igcp.orgno later than Wednesday  December 31, 2025, at 11:59 pm UTC. 

Done at Kigali, On December 3, 2025