COUNTRY PROGRAM MISSION:

ALIGHT works with its partners and constituencies to provide opportunities and expertise to refugees, displaced people and host communities – to better survive conflicts and crises, and to rebuild lives of dignity, health, security and self-sufficiency. ALIGHT presently works in and with partners in seventeen countries globally. ALIGHT has consistently operated in Rwanda since the year 1994 and today has a strong and committed team of over eight hundred personnel who include full-time staff, community mobilizers, and incentive workers, implementing programs in Primary Health Care, Reproductive Health, HIV and Nutrition; also, Water, Sanitation and Hygiene, Shelter and general Infrastructure, Livelihoods/Economic strengthening, and Sexual and Gender Based Violence Prevention/ Protection. Our work in Rwanda currently covers all refugee locations and their host Rwandan communities. We are always looking to expand and, jointly with our partners, deliver lasting impact with and for the communities we serve!

PRIMARY PURPOSE:

Based in Kigali, you will lead our Logistics & Supply Chain teams and serve as a member of the Rwanda leadership team and Senior Management Team. Under the supervision of the Executive Director, the Logistics & Supply Chain Coordinator oversees procurement, logistics, medical logistics, fleet, and transportation for Rwanda Country Enterprise. This also includes managing supplier and vendor contracts, procurement and contractor databases, the tendering process, contracting, payment tracking, asset management, communication equipment, fleet management, travel coordination, and management of ALIGHT premises.

You will support the Field Logistics and Supply Chain Officers and Country Office teams in their commitment to improving quality and accountability in humanitarian initiatives and related activities. Through listening empathetically and responding, you will ensure that all program activities requiring the support of supply chain units are implemented in a timely manner.

PRIMARY DUTIES & RESPONSIBILITIES

Strategic Management:

• Provide strategic leadership for country logistics & supply team, including evaluating current operating systems and developing strategic recommendations to strengthen operations in support of program implementation.
• Actively engage in strategic discussions and planning related to the country program and embrace a leadership role as a member of the SMT, collaborating with peers to ensure successful and collaborative country program management overall and beyond operations.
• Participate in the Annual Strategic Planning process, with a special focus on operations in support of program delivery.
• Contribute to the development of grant development and budget recommendations related to operational costs, staffing, and activities during the program development process.
• Coordinate with the Global Logistics & Supply Chain Unit for implementation of agile supply chain solutions.
• Actively engage in external coordination with UN Agencies, MINEMA, and I/NGOs as needed and as appropriate, and strengthen working relationships with key contacts at the government, donor, and partner levels.

Supply Chain Management:

• Supervise Supply Chain staff to ensure proper warehousing, communication, procurement, asset and stock management, and transportation to support program implementation.
• Provide technical leadership, training, and support to the Medical Supply Chain Coordinator, Supply Chain Officers, IT Officer, and Logistics Officers for the transparent and auditable management of all procurements for the Country Offices, in line with the policies and procedures of Alight and donor regulations.
• Oversee the implementation of supply chain strategies, e.g., sourcing strategy, supplier selection, evaluation, and performance measurement of suppliers.
• Ensure the use of appropriate tools to facilitate procurement and price lists of procured items.
• Ensure the timely completion of all purchases/procurements and regular submission of procurement committee minutes.
• Review Supply Chain Key Performance Indicators (KPIs), and the trackers. Maintain KPIs within the green zone.
• Reporting of monthly Logistics & KPI reports to Global Logistics & Supply Chain Unit.
• Review requests for large purchases to verify the vendor, allowable expense, ensure accurate budget coding, and confirm the availability of required supporting documents. Endorse for ED or HQ authorization, in accordance with policy on approval levels.

Administrative/Operations & IT Management:

• Provide leadership for management of administrative & operational activities
• Effectively manage Alight assets, facilities, and administrative and logistical services.
• Timely and appropriate establishment of all logistics infrastructure (warehousing, transport, distribution) and associated operating, management, and monitoring systems.
• Full compliance of operations with Alight and donor rules, regulations, and policies.
• Coordinate staffing of, and management for the processing and updating of service contracts, including vendor contracts for legal counsel, security support, equipment maintenance, etc.
• Lead the negotiation and preparation of leases (office premises, guesthouses, warehouses), for all ALIGHT rented premises.
• Ensure proper installation and full functioning of all IT equipment and licensed software.
• Ensure optimum connectivity with minimum disruptions and rapid recovery of systems and networks.

Team Building and Talent Management:

• Supervise, mentor, and motivate logistics & supply chain teams, ensuring clarity of roles and responsibilities, and accountability for operational support for program implementation.
• Provide/facilitate opportunities for staff capacity building and leadership development.
• Directly engage in transferring knowledge on operations systems, policies, and processes.
• Ensure performance plans of logistics/procurement, IT, Administration, and Security teams are developed in a timely manner, monitored regularly, and measured annually through Alight’s performance management process.
• Lead a fair and transparent annual performance appraisal process.
• Perform any other duties assigned to you by your supervisor.

Qualifications and experience:

• Master’s degree in a related field desirable
• At least 7 years’ experience with NGOs or other development/aid agencies in supply chain management at managerial level. Background and experience in Medical Logistics and Pharmaceutical Supply Chain/Management will be an added value.
• Proven leadership skills with a minimum of 5 years’ experience leading a team.
• Able to work well in a team and to undertake assigned tasks independently.
• Ability to work productively, impartially, and respectfully in a multi-cultural environment.
• Willingness and ability to work in an insecure environment and adhere to ALIGHT security policies.
• Fluent in Spoken, Reading, and Written English.

• Provide strategic leadership for country logistics & supply team, including evaluating current operating systems and developing strategic recommendations to strengthen operations in support of program implementation.
• Actively engage in strategic discussions and planning related to the country program and embrace a leadership role as a member of the SMT, collaborating with peers to ensure successful and collaborative country program management overall and beyond operations.
• Participate in the Annual Strategic Planning process, with a special focus on operations in support of program delivery.
• Contribute to the development of grant development and budget recommendations related to operational costs, staffing, and activities during the program development process.
• Coordinate with the Global Logistics & Supply Chain Unit for implementation of agile supply chain solutions.
• Actively engage in external coordination with UN Agencies, MINEMA, and I/NGOs as needed and as appropriate, and strengthen working relationships with key contacts at the government, donor, and partner levels.
• Supervise Supply Chain staff to ensure proper warehousing, communication, procurement, asset and stock management, and transportation to support program implementation.
• Provide technical leadership, training, and support to the Medical Supply Chain Coordinator, Supply Chain Officers, IT Officer, and Logistics Officers for the transparent and auditable management of all procurements for the Country Offices, in line with the policies and procedures of Alight and donor regulations.
• Oversee the implementation of supply chain strategies, e.g., sourcing strategy, supplier selection, evaluation, and performance measurement of suppliers.
• Ensure the use of appropriate tools to facilitate procurement and price lists of procured items.
• Ensure the timely completion of all purchases/procurements and regular submission of procurement committee minutes.
• Review Supply Chain Key Performance Indicators (KPIs), and the trackers. Maintain KPIs within the green zone.
• Reporting of monthly Logistics & KPI reports to Global Logistics & Supply Chain Unit.
• Review requests for large purchases to verify the vendor, allowable expense, ensure accurate budget coding, and confirm the availability of required supporting documents. Endorse for ED or HQ authorization, in accordance with policy on approval levels.
• Provide leadership for management of administrative & operational activities
• Effectively manage Alight assets, facilities, and administrative and logistical services.
• Timely and appropriate establishment of all logistics infrastructure (warehousing, transport, distribution) and associated operating, management, and monitoring systems.
• Full compliance of operations with Alight and donor rules, regulations, and policies.
• Coordinate staffing of, and management for the processing and updating of service contracts, including vendor contracts for legal counsel, security support, equipment maintenance, etc.
• Lead the negotiation and preparation of leases (office premises, guesthouses, warehouses), for all ALIGHT rented premises.
• Ensure proper installation and full functioning of all IT equipment and licensed software.
• Ensure optimum connectivity with minimum disruptions and rapid recovery of systems and networks.
• Supervise, mentor, and motivate logistics & supply chain teams, ensuring clarity of roles and responsibilities, and accountability for operational support for program implementation.
• Provide/facilitate opportunities for staff capacity building and leadership development.
• Directly engage in transferring knowledge on operations systems, policies, and processes.
• Ensure performance plans of logistics/procurement, IT, Administration, and Security teams are developed in a timely manner, monitored regularly, and measured annually through Alight’s performance management process.
• Lead a fair and transparent annual performance appraisal process.
• Perform any other duties assigned to you by your supervisor.

• Strategic leadership and planning
• Supply chain and logistics management
• Procurement, tendering, sourcing, and supplier performance management
• Medical logistics and pharmaceutical supply chain management
• Warehousing, transportation, fleet, asset, and stock management
• Contract, vendor, and lease negotiation and management
• Budget recommendations, budget coding, and procurement review
• KPI tracking and reporting
• Administrative, operations, and IT management
• Team supervision, mentoring, training, and performance management
• External coordination and stakeholder relationship management
• Ability to work well in a team and independently
• Fluent spoken, reading, and written English

• Master’s degree in a related field desirable
• At least 7 years’ experience with NGOs or other development/aid agencies in supply chain management at managerial level.
• Background and experience in Medical Logistics and Pharmaceutical Supply Chain/Management will be an added value.
• Proven leadership skills with a minimum of 5 years’ experience leading a team.
• Able to work well in a team and to undertake assigned tasks independently.
• Ability to work productively, impartially, and respectfully in a multi-cultural environment.
• Willingness and ability to work in an insecure environment and adhere to ALIGHT security policies.
• Fluent in Spoken, Reading, and Written English.