Notice for Health Insurance Tender at Embassy of the United States 

January 23, 2026

Dear Prospective Offeror:

Subject: Request for Proposals Number 19RW6026Q0003 LE Staff Health Insurance

The Embassy of the United States of America invites you to submit a proposal for locally employed staff health insurance coverage. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price, based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on February 25th 2026(East African time) at the U.S. Embassy Kigali. Prospective offerors should contact kigaligsoprocurementrequest@state.gov by 10:00am East African time, for additional information or to arrange entry to the building.

Proposals are due by February 25th 2026 East Africa Time. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your proposal must be submitted electronically to kigaligsoprocurementrequest@state.gov.  It is important to make sure the submission is made in specific size and format; as file attachments in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. 

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-33 
2. Section B, Pricing Schedule.
3. Section B, Retention Amounts in B.3 and B.7.
4. Section K, Representations and Certifications; and
5. Additional information as required in Section L.
6. Proof of SAM Registration 

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, 

James Adams

Contracting Officer

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