Nexbridge Services LTD is a Rwanda-based business process outsourcing (BPO) company serving clients worldwide. We combine a well-trained customer service team with advanced communication technology to...

DEPARTMENT Administration & Operations LOCATION Kigali, Rwanda EMPLOYMENT Full-time REPORTS TO Administration & Operations Manager

ROLE PURPOSE

assist smooth day-to-day office operations through administration, purchasing coordination, supplier follow-up, record keeping, facilities assist and internal coordination.

SCOPE OF WORK

• manage daily office administration, document control, filing and shared records.
• organize approved purchasing and procurement of office supplies, equipment, materials and services.
• Request quotations, keep supplier records, compare basic commercial information and follow up orders and deliveries.
• oversee office supplies, stock records, inventory counts and replenishment requests.
• organize meeting rooms, facilities, vehicles/drivers, maintenance, vendors and routine service requests.
• produce and keep schedules, trackers, purchase records, inventory records and administrative reports.
• assist internal departments with approved forms, records, meeting arrangements and general coordination.
• Follow up assigned requests to completion and escalate unusual or sensitive matters when needed.

QUALIFICATIONS & EXPERIENCE

Education: Diploma or equivalent qualification in Office Administration, Business Administration, Procurement, Operations, Business assist or a related field.

Experience: Minimum 2 years of relevant experience in administration, office operations, purchasing/procurement coordination or business assist.

REQUIRED SKILLS

• Office administration and coordination
• Google Sheets and Microsoft Excel
• Purchasing/procurement coordination
• Google Drive, shared folders and shared documents
• Supplier and vendor communication
• Email, Word/Google Docs and general office computer skills
• Inventory and document management
• Strong organization, follow-up and attention to detail

LANGUAGE

Working English and fluent Kinyarwanda. Mandarin Chinese is an added advantage.

DIGITAL SKILLS

All applicants should be comfortable with Google Sheets, Microsoft Excel, Google Drive/shared folders, email, document creation and accurate electronic record keeping.

• Manage daily office administration, document control, filing and shared records.
• Organize approved purchasing and procurement of office supplies, equipment, materials and services.
• Request quotations, keep supplier records, compare basic commercial information and follow up orders and deliveries.
• Oversee office supplies, stock records, inventory counts and replenishment requests.
• Organize meeting rooms, facilities, vehicles/drivers, maintenance, vendors and routine service requests.
• Produce and keep schedules, trackers, purchase records, inventory records and administrative reports.
• Assist internal departments with approved forms, records, meeting arrangements and general coordination.
• Follow up assigned requests to completion and escalate unusual or sensitive matters when needed.

• Office administration and coordination
• Google Sheets and Microsoft Excel
• Purchasing/procurement coordination
• Google Drive, shared folders and shared documents
• Supplier and vendor communication
• Email, Word/Google Docs and general office computer skills
• Inventory and document management
• Strong organization, follow-up and attention to detail
• Working English and fluent Kinyarwanda

• Diploma or equivalent qualification in Office Administration, Business Administration, Procurement, Operations, Business assist or a related field.
• Mandarin Chinese is an added advantage.