Office Manager job at ITM Africa Ltd
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401 Days Ago
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Vacancy title:
Office Manager

[ Type: FULL TIME , Industry: Human Services , Category: Accounting & Finance ]

Jobs at:

ITM Africa Ltd

Deadline of this Job:
31 March 2023  

Duty Station:
Within Rwanda , Kigali , East Africa

Date Posted: Monday, March 13, 2023 , Base Salary: Not Disclosed

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Learn more about ITM Africa Ltd
ITM Africa Ltd jobs in Rwanda

ITM Africa Ltd, an international company specializing in all HR solutions is recruiting an Office Manager

What you will do :
• Maintain office supplies inventory, order and purchase items after prospecting market prices.
• Develop and update the vendor tracker for better supplier management.
• Responsible for maintenance of office equipment, including computers, copy machines and furniture.
• Perform some receptionist duties when needed.
• General clerical duties including photocopying, printing, prepare and modify documents including correspondence, drafts, memos, emails and reports when appropriate.
• Insure appropriate inventory management.
• Maintain electronic and hard copy filing system.
• Handle requests for information and data.
• Resolve administrative problems and inquiries
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors.
• Prepare agendas for meetings and prepare meeting room
• Record, compile, transcribe and distribute minutes of meetings
• Organising company events or conferences
• Coordinate and maintain records for staff, telephones, computers, parking card and petty cash
• Ensure maintenance of company vehicles and control vehicle documentation. Buy fuel and ensure its consumption.
• Control and report drivers' routing and follow up on all vehicle related requisitions.
• Supervise the office cleaning team to insure cleanliness at all time.
• Ensure proper organisation of the office activities in a timely and orderly manner.
• Report monthly on activities.
• Perform any other tasks or duties requested by the line manager.

You will be a good fit if you have :
• Bachelor’s degree in management, finance or accounting or related field
• Minimum 2 years of relevant working experience
• Ability to plan, prioritize and organize.
• Good problem assessment and problem-solving skills
• Attention to detail and accuracy.
• Customer service orientation

Work Hours: 8

Experience in Months: 24

Level of Education:
Bachelor Degree

Job application procedure
Click to apply directly

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Job Info
Job Category: Accounting/ Finance jobs in Rwanda
Job Type: Full-time
Deadline of this Job: 31 March 2023
Duty Station: Kigali
Posted: 13-03-2023
No of Jobs: 1
Start Publishing: 13-03-2023
Stop Publishing (Put date of 2030): 13-03-2056
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