About BRAC

BRAC is the world’s largest, and leading development organization dedicated to poverty alleviation and empowerment of the poor. Initiated in Bangladesh in 1972, BRAC now operates in 11 countries acr...

About This Opportunity

The position of Officer, Branch Accounts & Administration at BRAC located in Branch Offices in Muhanga, Ruhango, Nyanza, Huye, Nyamagabe & Nyaruguru, Rwanda offers an opportunity for qualified professionals to contribute their knowledge and experience in a dynamic working environment. The organization seeks individuals who are motivated, reliable, and capable of performing their duties effectively while maintaining professional standards.

BRAC International is Hiring! Join BRAC International to create opportunities for people to realise their potential.

Position: Officer, Branch Accounts & Administration

Job Location: Branch Offices in Muhanga, Ruhango, Nyanza, Huye, Nyamagabe & Nyaruguru Districts

About the Role:

The Officer, Branch Accounts & Administration, reporting to the Branch Manager (BM) with dotted reporting to Assistant Regional Accounts Manager, s/he will oversee direct branch-level accounts and finance, procurement, coordination, partnership, and administrative staff in the branch (if any), help with overall programme implementation and other assigned activities. This will include day-to-day finance management and implementation, staff-capacity development, financial monitoring, and stakeholder management. She will assist the BM to ensure effective and timely program implementation and quality assurance. The Officer, Branch Accounts & Administration will also be tasked with overall finance reporting, banking, cash requisition, reporting (MIS, internal, and donor reporting) and supporting other technical and operational activities at the branch level.

Key Duties/Responsibilities:

The Officer, Branch Accounts & Administration will be responsible with the following:

Finance and Accounts Related Activities:

• Record all Mobile Money deposits by updating the daily register and filling in all relevant vouchers and receipts with the necessary approvals, and ensure they are properly preserved.
• Each morning, evaluate with the BM and other POs to determine the day’s expected Mobile Money inflows and plan for proper reconciliation
• Share the collection sheets with the relevant POs based on the collection schedule (using VSLA platform) printed collection sheets.
• Synchronize collections made by PAs with the accounting system, ensuring accuracy of both the collections and corresponding accounting records.
• Submit the cash requisition with the signature of the BM to the regional accounts officer based on the approved activity plan.
• At the end of each business day and month-end, perform required cash reconciliation and check the collection ledger and DCR.
• Ensure cash transfer under the Education Pathway.
• Track and keep sufficient cash flow for smooth day-to-day project activities based on the country policy.
• Record all branch-level expenses and financial transactions in the accounting system promptly to ensure accurate and timely month-end closing.
• Serve as custodian of all financial and procurement documents, records, and information at the branch level, ensuring they are well-organized for research, monitoring, supervision, and audit purposes.

Branch Operations assist:

• Occasionally visit AIM clubs, attend YDC meetings, VSLA meetings, and follow up on ongoing different field-level trainings. Livelihood & education participants etc.
• help with the mentors’ recruitment process
• help with club space identification and completion of the agreement, club operations, participants' invitation according to the programme operations manual.
• help with service provider mapping and establishment of working relationships.
• help with identification of school(s) to deliver education assist as per the programme design.
• Help to ensure timely disbursement of livelihood and education pathways assist to the participants.
• Custody of all branch-level electronic devices and furniture and keep stock register.
• Act as the technical focal point at the branch level to ensure the use of Binsight and other digital tools.

Safeguarding Responsibilities:

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the project goals on safeguarding implementation.
• Act as a key source of assist, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so

Academic Qualifications:

• Bachelor's degree in Finance/Accounts/Business Administration/ Commerce and /or other relevant fields.

Required Skills, Competencies & Knowledge:

• Experience in project management and coordination, including supervision and monitoring, administration, finance, and logistics
• Strong Microsoft Office skills
• Strong sense of teamwork and collaboration, and demonstrated ability to build relationships with individuals from diverse backgrounds
• Personal qualities of integrity, credibility, and dedication to the mission of BRAC.

Experience Required:

• At least 2 years’ experience in national/international development sector, including experience with managing finance and accounts for development programs including microfinance, livelihood, education, agricultural and food security, and/or girl’s and women’s empowerment programs.

About BRAC International:

BRAC International (BI), a leading non-profit organization, is on a mission to empower people and communities facing poverty, illiteracy, disease, and social injustice. Our vision is to create a world free from exploitation and discrimination, where everyone has the opportunity to realize their potential. We design proven, scalable solutions that equip people with the assist and confidence they need to achieve their potential.

BRAC was founded in Bangladesh in 1972 and over the last five decades has grown to become one of the world’s largest non-governmental organisations (NGOs), reaching over 100 million people. We started our first international operation by venturing into Afghanistan in 2002, building on lessons from our work in Bangladesh to assist a nation devastated by war. Currently operating in 16 countries across Asia and Africa. Born, proven and led in the Global South, BRAC International brings a unique Southern perspective and commitment to continuous learning, providing a depth of insight, experience and evidence to meet the needs of diverse communities with humility and courage across Asia and Africa. To learn more about BRAC International, please visit (www.bracinternational.org)

Our Core Values:

• Integrity: We approach our collaborate with honesty and integrity.
• Innovation: We innovate and iterate to enhance our impact.
• Inclusiveness: We foster inclusion to reach those who need it most.
• Effectiveness: We strive for effectiveness to better serve people in poverty.

• Record all Mobile Money deposits by updating the daily register and filling in all relevant vouchers and receipts with the necessary approvals, and ensure they are properly preserved.
• Each morning, evaluate with the BM and other POs to determine the day’s expected Mobile Money inflows and plan for proper reconciliation
• Share the collection sheets with the relevant POs based on the collection schedule (using VSLA platform) printed collection sheets.
• Synchronize collections made by PAs with the accounting system, ensuring accuracy of both the collections and corresponding accounting records.
• Submit the cash requisition with the signature of the BM to the regional accounts officer based on the approved activity plan.
• At the end of each business day and month-end, perform required cash reconciliation and check the collection ledger and DCR.
• Ensure cash transfer under the Education Pathway.
• Track and keep sufficient cash flow for smooth day-to-day project activities based on the country policy.
• Record all branch-level expenses and financial transactions in the accounting system promptly to ensure accurate and timely month-end closing.
• Serve as custodian of all financial and procurement documents, records, and information at the branch level, ensuring they are well-organized for research, monitoring, supervision, and audit purposes.
• Occasionally visit AIM clubs, attend YDC meetings, VSLA meetings, and follow up on ongoing different field-level trainings. Livelihood & education participants etc.
• help with the mentors’ recruitment process
• help with club space identification and completion of the agreement, club operations, participants' invitation according to the programme operations manual.
• help with service provider mapping and establishment of working relationships.
• help with identification of school(s) to deliver education assist as per the programme design.
• Help to ensure timely disbursement of livelihood and education pathways assist to the participants.
• Custody of all branch-level electronic devices and furniture and keep stock register.
• Act as the technical focal point at the branch level to ensure the use of Binsight and other digital tools.
• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the project goals on safeguarding implementation.
• Act as a key source of assist, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so

• Experience in project management and coordination, including supervision and monitoring, administration, finance, and logistics
• Strong Microsoft Office skills
• Strong sense of teamwork and collaboration, and demonstrated ability to build relationships with individuals from diverse backgrounds
• Personal qualities of integrity, credibility, and dedication to the mission of BRAC.

• Bachelor's degree in Finance/Accounts/Business Administration/ Commerce and /or other relevant fields.