Overview of DUHAMIC-ADRI

DUHAMIC-ADRI is a Non-Governmental Organization legally granted by Rwandan Law. The idea of its creation dates back to 1979 with the objective of assisting farmers to organize themselves to fight against the constraints of the marginalization of rural areas. The action has moved from local and regional to national level with the holding of the Constituent General Assembly of 20th April 1985 which devoted DUHAMIC-ADRI as an NGO working throughout Rwanda.

DUHAMIC-ADRI was legally recognized by the Ministerial Order No 943 of 12th July 1985. Its statutes were modified and recognized by the Ministerial Order No 025/11 of 21th March 2005. Subsequently, DUHAMIC-ADRI has fulfilled all requirements for compliance with the new law N° 04/2012 of 17/02/2012 governing the organization and the functioning of national non-governmental organizations, and received on 17/06/2013 a certificate of compliance from Rwandan Governance Board (RGB).

Vision, mission, and structure

The Vision of DUHAMIC- ADRI is « a rural world responsible for its self-socio-economic development » In accordance with its statutes (article 2), the Mission of DUHAMIC-ADRI is “supporting integrated development through the initiatives of the rural population in its struggle for self-development. Currently the organization is working in 28 districts of Rwanda to support more than 730,000 Vulnerable population in various domains.

Objectives of DUHAMIC-ADRI

• Fighting against the marginalization of rural areas;
• Stimulating the creation and consolidation of associations, cooperatives and farmers' groups;
• Enhancing the work of farmers' associations by initiating and encouraging the development of organizational structures as autonomous groups, cooperatives and unions;
• Supporting rural development initiatives in various areas of socio-economic development

Project Background

DUHAMIC-ADRI in partnership with Care International Rwanda and its implementing partners are implementing the five years’ program Supporting and Enhancing Resilient and Viable Employment Opportunities (SERVE) Project. This program is funded by MasterCard Foundation through the partnership of Care International and will focus on to build a resilient, sustainable, gender equitable, and inclusive entrepreneurial environment that increases dignified and fulfilling work opportunities for predominantly female youth in agricultural value chains in 10 districts across Rwanda: Rulindo and Gakenke in in Northern Province; Kayonza, Rwamagana, Ngoma, and Kirehe in Eastern Province; Nyamagabe, and Huye in Southern Province; and Nyabihu and Rubavu in Western Province.

The SERVE Project aims to enhance agricultural knowledge and skills among farmers involved in the flesh beans, tomatoes, chili, and poultry value chains through the adaptation, printing, and distribution of specialized training curricula/modules on FFBS.

Objective of the tender

• Print high-quality educational FFBS materials and other training modules on chili, fresh beans, tomato and poultry value chains that are visually engaging and easy to comprehend for SERVE project target;
• Establish an efficient distribution system to deliver the training curricula/modules to Farmer Field and Business Schools across ten districts mentioned in project back ground.
• Contribute to agricultural practices and increased productivity among farmers in the targeted value chains

Required Quantities and Technical Specifications

Bid documents

Bidders shall submit the following documents (Mandatory):

1. Application letter addressed to DUHAMIC-ADRI executive secretary;
2. A copy of registration certificate, issued by RDB
3. A proof to use Electronic billing machine (EBM);
4. A valid tax clearance certificate
5. A commitment letter to deliver/supply all the items in a period not exceeding five working days after receiving purchase order
6. Bidders shall provide at least 3 certificates of good completion for similar services (printing services)
7.  Bidders shall submit a bid security of 365,400 Rwf
8. A Financial proposal (quotation) inclusive of the taxes.

6. Financial Proposal Template

Bid submission

The bid documents shall be submitted in a sealed envelope to the DUHAMIC-ADRI Head Office located at Kicukiro /Niboyi no later than May 20, 2025, at 11:00 AM.

The bid opening is scheduled on the same day at 11:30 AM.

Safeguarding clause

Safeguarding and protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility who works directly or indirectly with DUHAMIC-ADRI services delivery and operations. All DUHAMIC-ADRI staff and affiliates, including volunteers and Suppliers; sub-Suppliers’ staff and implementing partners are required to adhere to DUHAMIC-ADRI’s full safeguarding and protection policy procedures and the separate Code of Conduct that always values principles of PSEA.

DUHAMIC-ADRI has a zero tolerance to Sexual Exploitation and any other form of abuse. Child and vulnerable abuse, exploitation, harassment, discrimination, and human trafficking are strongly prohibited behaviors. All implementing partners/suppliers who are contracting with DUHAMIC-ADRI must adhere to DUHAMIC-ADRI’s full safeguarding and protection policy in addition to the code of conduct.

By applying to this tender, the supplier, is committed to denounce and to report any safeguarding issues or fraud face to face or at the reporting email for safeguarding issues at” feedback@duhamic.org.rw”, Toll Free: 8470 and telephone number: 0788305329 without delays.

By Applying to this tender as a supplier, I understand that DUHAMIC-ADRI has the rights to ensure 100% compliance with safeguarding and protection policies via spot checks or any other form of control mechanisms. If my business isn’t compliant, DUHAMIC-ADRI will take appropriate measures or immediately stop the contract of financial support depending on the nature and severity of the safeguarding incident detected.

Note:

• Please note that a sample of the material will be available at DUHAMIC-ADRI Head Office from May 15 to May 19, 2025 (excluding the weekend), during working hours (8:00 AM – 5:00 PM) for those who may wish to visit it.

• Prior to contract signing and/ receipt of the purchase order, the successful bidder shall submit 2 samples (A4 and A5) materials for approval prior to commencing the assignment.

• Before contract signing DUHAMIC-ADRI may request a performance guarantee to the successful bidder.

• The delivery location is DUHAMIC-ADRI Head Office, located in Kicukiro district, Niboye Sector.

Women and persons with disabilities fulfilling required conditions and qualifications are encouraged to apply.

Done at Kigali, May 14, 2025

MUHIGIRWA Benjamin

Executive Secretary