Background information about the job or company (e.g., role context, company overview)

The national council for science and technology (NCST) is seeking a Procurement Officer. This is a Level 5.II position with 1 post available under contract.

Responsibilities or duties

The Procurement Officer will be responsible for:

• Collecting information on tenders to be issued in a given Financial year.
• Participating in the planning and budgeting process of the Institution.
• Preparing the procurement plan.
• Submitting the procurement plan to management for approval.
• Making a follow-up on the submission of the procurement plan to RPPA and its publication on the institution’s website.
• Following up on the timely preparation of technical specifications/ToRs.
• Preparing tender documents.
• Producing tender notices.
• Distributing tender documents and receiving bids.
• Organizing the opening and evaluation of bids.
• Preparing notification letters for bidders and recommending contract awards.
• Organizing and participating in contract negotiation.
• Providing information/support documents for contract drafting to the Legal affairs.
• Following up on contract execution and completion in collaboration with the user department.
• Preparing certificates of completion for suppliers.
• Serving as Secretary to the institution tender committee.
• Producing and submitting timely monthly reports to RPPA on procurement plan progress.
• Producing procurement reports as required by a funding institution or donor.
• Facilitating Procurement Audit.
• Ensuring a proper and safe filling system for procurement information.
• Submitting periodical reports to the institution’s management.

Qualifications or requirements (e.g., education, skills)

The job requires a Procurement Officer to manage tender processes, prepare procurement plans, and ensure compliance with regulations. Specific qualifications are not detailed in this excerpt but would typically include relevant education and experience in procurement.

Experience needed

Experience in procurement processes, tender management, and contract administration is expected.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Exams to be conducted include Psychometric Test, Written, and Oral. The position reports to the Executive Secretary.

• Collect information on tenders to be issued in a given Financial year
• Participate in the planning and budgeting process of the Institution
• Prepare the procurement plan
• Submit the procurement plan to management for approval
• Make a follow up on the submission of the procurement plan to RPPA and its publication on the institution’s website
• Follow up on the timely preparation of technical specifications/ToRs
• Prepare of tender documents
• Produce tender notices
• Distribute tender documents and receive bids
• Organize the opening and evaluation of bids
• Prepare notification letters for bidders and recommend contract awards.
• Organize and participate in contract negotiation
• Provide information/support documents for contract drafting to the Legal affairs
• Follow-up of contract execution and completion in collaboration with the user department
• Prepare certificates of completion for suppliers
• Serve as Secretary to the institution tender committee
• Produce and submit timely monthly report to RPPA on procurement plan progress
• Produce procurement report as required by a funding Institution or donor
• Facilitate Procurement Audit
• Ensure a proper and safe filling system for procurement information
• Submit periodical reports to the institution’s management