DUHAMIC-ADRI

P.O 1080 KIGALI Tel. : (250) 0788305329

E-mail: duhamic@duhamic.org.rw                                  

Site Internet: www.duhamic.org.rw

www.facebook.com/duhamic1                                        

twitter.com/duhamic1 

TENDER NOTICE

TENDER TITLE: Procurement and supply cuttings of Pennisetum Purpureum (Variety of Napier grasses), agroforestry seedlings, fruits trees and organic manure in Murama Sector of Kayonza District

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CLIENT: DUHAMIC-ADRI

The deadline for submission of bids: Wednesday 22, November ,2023

Bid Submission Time: 09:00AM

Bid Opening Time: 09:30AM

Place: DUHAMIC-ADRI Headquarters

Delivery Period: 2Days 

1. Introduction 

SMART Project is a three and half years’ project implemented by DUHAMIC-ADRI in partnership with WFP (World Food Program) with the funding from of the Republic of Korea’s Ministry of Foreign Affairs through the Korea International Cooperation Agency (KOICA) under a field level agreement signed between two organizations (DUHAMIC-ADRI and WFP). SMART Project is an acronym of the project name “Sustainable Market Alliance and Asset Creation for Resilient Communities and Gender Transformation”. This project has the objective to enhance food security and resilience to shocks, strengthening smallholder farmer production and market access, and building community and government capacities in the areas of nutrition, gender and climate-sensitive social protection. The implementation of this project will contribute to community resilience through a package of support, including a stronger soil and water management asset base, livelihood strengthening and diversification, farmer organization capacity strengthening and access to inputs and markets, and social cohesion and gender transformation activities. 

The project outputs contribute to WFP’s strategic objectives under the second outcome of its country strategic plan (2019-2023) that focuses on ensuring that vulnerable populations in food-insecure communities and areas have improved access to adequate and nutritious food all year. It will specifically contribute in achieving expected results for the output 2.3 of the above-mentioned outcome that aims to ensure that food-insecure people in vulnerable communities benefit from improved assets and skills to increase their resilience to climate-related shocks. 

DUHAMIC-ADRI implemented this Project in two districts: Rutsiro District (Ruhango and Mukura Sectors) and Kayonza District (Murama Sector). The project is aligned with existing integrated community development model of WFP Food Assistance for Assets schemes and it outsources Rwandan tailored social protection programmes known as National vision 2020 Umurenge Programme (VUP) to create job and increase production among small holder farmer through creation of land-based productive assets and organization of community members in functional and socio-economic groups for the valorization of the assets to be created.

Under this partnership, DUHAMIC-ADRI worked with local authorities and farm-plots owners to rehabilitate arable lands with bench terracing, progressive terracing, marshland reclamation and establishment of community small scale irrigation.

On these terraces’ agroforestry trees and penissetum cuttings have been planted to restore physical properties of the soil after its rehabilitation. With assessment of those agroforestry tree survival rate, it has been realized that some of them did not afford to survive where the assessment team decided to recommend SMART Project to supply more agroforestry seedlings to compensate those ones which failed to grow.  

Therefore, Through the partnership between WFP and DUHAMIC-ADRI to implement “Sustainable Market Alliance and Asset Creation for Resilient Communities and Gender Transformation/SMART Project”, DUHAMIC-ADRI would like to invite all professional and experienced companies specialized in supply of cuttings of Pennisetum Purpureum (Variety of Napier grasses), agroforestry seedlings, fruits trees and organic manure.

2. Quantity of seedlings and inputs to be procured

In this scheme of agroforestry trees seedlings compensation, DUHAMIC-ADRI plans to buy 2,585 seedlings of Avocado; 206,750 cuttings of Pennisetum Purpureum (Variety of Napier grasses) or Kakamega grasses, 1000 seedlings of calliandra/leucaena and 16,415 seedlings of grevillea. Regarding inputs and 90,475 kg of organic manure will be availed to be used in the plantation of avocado seedlings as detailed in the table below:

3. The interested bidders shall comply with the following conditions:
4. Being recognized company or a cooperative specialized in production and supply of cuttings of Pennisetum Purpureum (Variety of Napier grasses), seedlings of agroforestry species, grafted avocado seedlings and organic manure;
5. Having transportation capacity to transport required quantity of seedlings and cutting to the proposed location (sites);
6. Being able to provide electronic generated bill (EBM);
7. The bidder shall deliver the required quantities (number) and quality of seedlings to selected site as indicated in the table for distribution plan in 2 days after receiving the purchase order
8. The seedlings must be healthy and vigor, otherwise all seedling showing any negative symptom will be rejected and the successful bidder will be requested to replace them;
9. Seedling must be thoroughly watered before leaving the nursery.
10. The successful bidder must have the nurseries in Kayonza District or being able to source seedlings in the same district to avoid stress and poor performance of distributed trees after plantation;
11. The successful bidder will be responsible to provide the seedlings for replacements of those which may fail in the period not exceeding two weeks;
12. The Payment will be done after replacement of all seedlings which may fail to survive after their transportation.

The financial proposal shall be presented in the respect of the following table:

The submission of bids is planned on Wednesday, 22^nd November 2023 at 09:00 AM and the official Opening is on the same day at 09:30 AM. at DUHAMIC-ADRI Office located in Kicukiro District, Niboye Sector

Notice:

1. The offers submitted with delay will not be accepted
2. Inconstant offers will be rejected from bid analysis.
3. DUHAMIC-ADRI reserves right for price negotiation with least bidder to make sure that the prices proposed are sized in the limits of the available budget.

Done at Kigali on 16^th November 2023                                                                                    

END