AKADEMIYA2063 is a pan-African non-profit research organization with headquarters in Kigali, Rwanda, and a regional office in Dakar, Senegal. Inspired by the ambitions of the African Union's Agenda 2063 and grounded in the recognition of the central importance of strong knowledge and evidence-based systems, the vision of AKADEMIYA2063 is an Africa with the expertise we need for the Africa we want. This expertise must be responsive to the continent's needs for data and analysis to ensure high-quality policy design and execution. Inclusive, evidence-informed policymaking is key to meeting the continent's development aspirations, creating wealth, and improving livelihoods. AKADEMIYA2063's overall mission is to create, across Africa and led from its headquarters in Rwanda, state-of-the-art technical capacities to support the efforts by the Member States of the African Union to achieve the key goals of Agenda 2063 of transforming national economies to boost economic growth and prosperity. Following from its vision and mission, the main goal of AKADEMIYA2063 is to help meet Africa's needs at the continental, regional, and national levels in terms of data, analytics, and mutual learning for the effective implementation of Agenda 2063 and the realization of its outcomes by a critical mass of countries. AKADEMIYA2063 strives to meet its goals through programs organized under five strategic areas—policy innovation, knowledge systems, capacity creation and deployment, operational support, data management, digital products, and technology—as well as innovative partnerships and outreach activities. For more information, visit www.akademiya2063.org.
Annex 1: Terms of Reference
Annex 2: Letter of submission
If you have any questions or need clarification regarding the solicitation documents, please email your queries to procurement.rw@akademiya2063.org by July 16, 2025. Please ensure the subject line of your email includes the reference number and title of the RFP (e.g., RFP 2025/004–Provision of External Audit Services for the AKADEMIYA2063). AKADEMIYA2063 will provide written responses to all clarification requests. Responses containing information relevant to all bidders will be posted on the AKADEMIYA2063 website and/or communicated via email without identifying the source of the inquiry.
5.1 Proposals should be submitted via email procurement.rw@akademiya2063.org following the guidelines below:
5.2 The Financial Proposal MUST be submitted in a password-protected format. Upon meeting the qualifying technical score, the authorized procurement officer will contact bidders to provide the password for opening the Financial Proposal. Bidders must refrain from sending the password until requested by the procurement officer. Financial Proposals submitted without password protection may be rejected due to non-compliance.
5.3 All prospective bidders are requested to return the completed submission letter with their proposal.
Any proposals received by AKADEMIYA2063 after the deadline for submission stated above may be rejected.
AKADEMIYA2063 requires that all AKADEMIYA2063 staff, proposers/bidders, suppliers, service providers and any other person or entity involved in AKADEMIYA2063-related activities observe the highest standard of ethics during the procurement and execution of all contracts. AKADEMIYA2063 may reject any proposal put forward by proposers, or where applicable, terminate their contract, if it is determined that they have engaged in corrupt, fraudulent, coercive, collusive or other prohibited practices.
In their proposal, bidders must (i) confirm that, based on their current best knowledge, there are no real or potential conflicts of interest involved in rendering Services for AKADEMIYA2063, and (ii) set out their policy on dealing with conflicts of interest should these arise.
Information relating to the evaluation of proposals and recommendations concerning selection of Firms will not be disclosed to Firms that submitted proposals.
ANNEX I: TERMS OF REFERENCE
The objective of this RFP is to invite suitable firms to submit proposals for the provision of external audit services for the AKADEMIYA2063.
The selected facilitator will provide:
2.1 Audit Report
the statement of financial position, the statement of fund balances, the statement of cash flows, and any other relevant statements/disclosures for the financial period covered by the audit exercise.
2.2 Management Letter
In addition to the audit report, the auditors will prepare a “management letter” in which they will:
2.3 The Scope of Activity
Interested firms are requested to submit a proposal that includes the following:
Technical Proposal
a)Company Profile and accreditations
b)Proposed methodology and approach.
c)Logistics and Support.
d)Detailed work plan, including deliverables timing.
e)Proposed organization and staffing, including their CVs for the assignment
Details of any additional audit-related service proposals to be extended as value-added offerings
Financial Proposal
The Financial Proposal must include a detailed cost breakdown and adhere to the following requirements:
Technical Proposal
Criteria |
Sub-Score |
Score |
1. Organizational Capacity |
20 |
|
Company profile, client portfolio, and company accreditations. |
20 |
|
2. Expertise |
30 |
|
2.1. Experience and expertise in the provision of external audit services |
15 |
|
2.2. References and feedback from previous clients. |
15 |
|
3. Technical Methodology and Approach |
50 |
|
3.1. Conformity with the specified objectives and scope of work |
10 |
|
3.2. Excellence of the proposed audit methodology for the assignment |
10 |
|
3.3. Comprehensive work plan that meets the assignment's requirements |
10 |
|
3.4. Proposed organization and staffing for the assignment |
10 |
|
3.5. Qualifications and competence of key professional staff, particularly the Team Leader/Audit Partner. |
10 |
|
Total |
100 |
Technical proposals that score at least 75 points out of 100 will qualify for the financial proposal review.
Financial Proposal
The maximum number of points (100) will be allotted to the lowest price proposal among those firms that obtained the threshold points of 75 in the technical component.
P = M (L/C)
Where:
P = points for the financial proposal being evaluated
M = maximum number of points for the financial proposal
L = price of the lowest financial proposal
C = price of the proposal being evaluated
Weighted Total Score = (75% of Technical Proposal) + (25% of Financial Proposal)
All proposers are expected to adhere to the requirements for submitting a proposal. Any proposals that fail to comply will be disqualified from further consideration as part of this evaluation.
6. Award
The Award will be made to the responsive proposer who achieves the highest combined technical and financial score, following the negotiation of an acceptable contract. AKADEMIYA2063 reserves the right to conduct negotiations with the Proposer regarding the contents of their offer. The award will be in effect only after acceptance by the selected proposer of the terms and conditions and the technical requirements.
The audit assignment will take place at AKADEMIYA2063 Headquarters, located at Kicukiro Niboye KK 341 St 22, Kigali - Rwanda.
ANNEX II: SUBMISSION LETTER
To: [Name and address of Client]
Dear Sir/Madam:
We, the undersigned, hereby offer to provide consulting services for [Insert title of assignment] in accordance with your Request for Proposal dated [Insert Date] and our Proposal. Enclosed are our Technical Proposal and Financial Proposal.
If submitting as an association, we are doing so in collaboration with the following consultants/facilitators:
- [List full name and address of each associated Consultant/Facilitator]
We affirm that all information and statements provided in this Proposal are accurate and acknowledge that any misrepresentation may result in disqualification.
Should negotiations occur during the Proposal validity period, we commit to negotiating based on the proposed staff, methodology, and approach outlined herein. Our Proposal is binding and subject to adjustments arising from Contract negotiations.
Upon acceptance of our Proposal, we undertake to promptly commence the consulting services as outlined in the assignment.
Please be advised that you are under no obligation to accept any Proposal received.
Yours sincerely,
Authorized Signature [Full Name and Initials]: ____________________
Name and Title of Signatory: ____________________
Name of Firm: ____________________
Address: ____________________
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