Request for Proposals

PROVISION OF VEHICLE SERVICES AND REPAIR 2024-2027

1. Background

Savings Banks Foundation for International Cooperation (SBFIC) has changed its name in 2021 and became "German Sparkassenstiftung Eastern Africa (DSIK)". The abbreviation "DSIK" derives from the German name (Deutsche Sparkassenstiftung fiir internationale Kooperation). It has had a permanent office in Rwanda since 2009. It is legally registered as an international NGO in Rwanda. DSIK implements projects for the German Federal Ministry of Economic Cooperation and Development (BMZ), namely until end June 2023, Regional Project I mainly focused on Vocational and Commercial Education for the Microfinance Sector in Eastern Africa and the Regional Project 2 mainly focused on Rural Development in Eastern Africa through Institution Strengthening of the Microfinance Sector, However, per 1st July 2023 both projects were merged to one regional project under the name “Sustainable transformation of the Financial Sector in Eastern Africa through Institution Strengthening of the Microfinance Sector and Socio-ecological Transformation of the Economy with a focus on Rural Development”. Additionally, since July 2023, DSIK is implementing 2 projects for the Belgian Development Agency Enabel, namely “Develop and Deliver Business Development

Support Services for existing Mirco and Small Enterprises” and “Develop and Deliver Business Development Support Services for youth and women Start-Ups.”

DSIK is in close exchange with the other member of the regional project in activities in more than 40 countries worldwide, but particularly with Burundi, Tanzania, Uganda and Kenya.

Main project partners in Rwanda are the Ministry of Trade and Industry (MINICOM) and the

Ministry of Finance and Economic Planning (MINECOFIN), as well as the Rwanda Institute of Cooperatives, Entrepreneurship, and Microfinance (RICEM). Stakeholders in project implementation are the Kigali Independent University (ULK), the National Cooperatives Confederation of Rwanda (NCCR) and the Rwanda Cooperative Agency (RCA). 

DSIK is inviting eligible bidders to submit bids for the provision of vehicle services and repair. 

1. Bidding procedure

Interested service providers which meet the bidding requirements are requested to submit their proposals by filling the below-shown tables and attaching all requested documents. All must be submitted in one pdf file which is sent to the e-mail address: procurement.rwanda@sparkassenstiftung.de no later than April 9^th,2024, at 2.00pm  local Rwandan time. Physical bids will not be accepted. Late bids will be rejected. The e-mail should clearly be named “PROVISION OF VEHICLE SERVICES AND REPAIR”.

Bidding will be conducted in accordance with Sparkassenstiftung Eastern Africa Procurement Manual.

GERMAN SPAKASSENSTIFTUNG EASTERN AFRICA (DSIK)  however reserves the right to cancel this tender at any time before a contract is signed without incurring any liability to the bidders.

The tender notification of the evaluation results will be communicated through the respective e-mails or telephone that have been provided in the documents handed in by the bidder. 

The successful bidder will sign a framework contract with a duration of three (3) years, which provides non-exclusive rights to provide the respective services upon request of Sparkassenstiftung. Sparkassenstiftung reserves the right to accept or reject any or all tenders without assigning any reason, whatsoever.

• More information

The bidders may contact Mr. Olivier Gatete Senior Accountant, via Tel: 0788359482, Email: olivier.gatete@sparkassenstiftung.de for further questions. 

Bidding requirements

Eligible Bidders must meet the following criteria: 

• General experience of at least three years (to be justified by RDB certificates of incorporation for the years 2021, 2022 and 2023);
• Specific experience of at least three years in the interested domain (to be justified by at least 1 certificate of good completion or proof of ongoing contract in similar domains for each of the last three years, i.e., at least 3 different certificates/contracts in total representing 2021, 2022 and 2023);
• Being in order with Rwanda Revenue Authority in terms of taxes payment (to be justified by the tax clearance certificate from RRA);
• Being in order with Rwanda Social Security Board (to be justified with a scan of valid pension clearance certificate from RSSB);
• Registered in VAT (to be justified by the VAT certificate);
• Copy of trade license
• Being registered with Electronic Billing Machine (EBM) (to be justified by the EBM registration certificate or a printed EBM invoice of a recent date).

The interested bidders must submit their proposal by filling in the proposal template under V. and attaching all the requested documents. The template is mandatory. Other formats will not be accepted. 

Proposal template to be used.

The template may also be downloaded as a Word file from our homepage https://sparkassenstiftung>-easternafrica.org/join-us/tenders  or requested to the contact mentioned under III. 

1. Mandatory part

General information: 

Proposal template:

The interested bidders should submit their expression of interest together with the following documents:

• A copy of RDB certificate proving that the company/firm is eligible in the specific field of business
• Original or a copy of the tax clearance certificate from RRA
• VAT certificate
• 3 Completion certificates for similar rendered services from maximum three past years (not before 2021) mentioning the full contact addresses of the clients.

 Eligible Companies and applications must meet the following minimum criteria

• General experience in the respective field of business of at least three years (to be justified by RDB certificate of incorporation)
• Specific recent experience in the interested domain (to be justified by certificates of completion not older than 3 years)
• Being in order with Rwanda Revenue Authority in terms of taxes payment (to be justified by the tax clearance certificate)
• Registered in VAT (to be justified by the VAT certificate). 

Done at Kigali, on 22^nd March 2024

Jeanne d’Arc Umurerwa

Deputy Country Director 

German Sparkassenstiftung-Rwanda