Request for Proposals

For CONSULTANT EDITOR

Proposal Submittal Due Date

August 04, 2023

(5:00 PM CAT)

Overview

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Carnegie Mellon University Africa in Rwanda (“CMU-Africa”) is requesting proposals and quotes from qualified companies to purchase editorial services as detailed below. The CMU-Africa campus is in the Kigali Innovation City in Bumbogo, approximately 20 minutes out of Kigali town center, and comprises an Academic Building and an Amphitheatre, which house classrooms, laboratories, offices, a cafeteria, student resource center, and bookstore. It has the capacity to hold up to 500 people. The Amphitheater is peripheral to the Academic building, with a 500-seat capacity. The combined size of the Academic building, grounds, and Amphitheatre is approximately 6,500 square meters. 

Scope of Work 

The scope of work shall consist of editorial services to reports and blog posts written by students on the topic of Digital Technologies. The consultant editor will be responsible for ensuring that the publications, articles and reports are clear, concise and accessible to a broad public audience. Focus will be on the following areas:

1. Edit and proofread reports and blog posts, ensuring that they are free of grammatical errors, spelling mistakes and typos.
2. Ensure that the reports are well-structured, concise and easy to read, with a clear message that is relevant to a broad public audience.
3. Work with the students to improve their writing skills and provide feedback on their writing style and content.
4. Collaborate with the project team to ensure that the reports are consistent with the Upanzi Network's branding and messaging.
5. Ensure that the reports are written in a way that is culturally sensitive and appropriate for the target audience.
6. Communicate effectively with the project team to incorporate feedback and ensure that deadlines are met in a timely manner. 

Timeline & Process  

This request for quotation is expected to be completed based on the following timeline:

• Issuance Date – 17 July 2023
• Response Deadline - 04 August 2023
• Selection - 11 August 2023
• Contract Implementation - 1 September 2023

Any questions regarding this document must be issued via email to africa-finance@andrew.cmu.edu. All questions will be answered via email to all bid participants.  Prospective suppliers may not communicate with any university staff or related third parties regarding this document or process than the university contact.  Doing so may result in immediate rejection of that company from the process. 

Responses are due via email in PDF form by the deadline listed above.   

University Contact

Chipiwa Zimbwa

Chief Operations Officer

Email: africa-finance@andrew.cmu.edu 

Response

Prospective suppliers must provide a response to the following bullet points.  Repeat each bullet with your response below.  The total response is not to exceed 2 pages in length. 

General

• Provide a brief overview of your individual / company profile, including history, core values and strategy.
• Describe the individual / team that will be assigned to the university including experience in the industry and with your organization.
• Include three current references and one past reference of clients similar to Carnegie Mellon University. 

Pricing and Services

• Provide pricing for each of the services below separately: 

Other Items  

• Include a copy of your company’s audited financial statements.
• Include a copy of your RDB certificate.
• Have you done business with Carnegie Mellon in the past? If yes, please provide details.
• Describe any competitive advantages your company holds that should be considered outside of pricing.
• Carnegie Mellon is committed to Diversity, Equity and Inclusion (DEI) practices and principles which we strongly believe creates opportunity and drives value for our workplaces and communities. We seek partners and suppliers who share our passion for these principles. We request all bidders to detail their company’s policies, processes, and commitment to DEI practices. 

Terms & Conditions 

Suppliers providing a quote agree to the following terms and conditions: 

• The University reserves the right to reject any or all proposals received, to request clarification of any proposal, to waive informalities or irregularities; and to award a contract not based solely on the lowest cost.
• All information contained in this document is considered confidential and cannot be shared without permission by the University.
• Pricing included in your quote must be valid for at least sixty days and may not be modified, withdrawn or canceled.
• The University will not pay for any information requested herein, nor is it liable for any costs incurred by the participant in responding to this request. All proposals submitted become the property of the University; they will not be returned.
• None of the information released either verbally or in writing shall be deemed binding to the University in any manner.
• All proposals or offers must be signed by a duly appointed officer or agent of your company.
• The University payments terms are Net 30. 

Should your company’s quote be accepted by the university, the standard terms and conditions of university purchase orders apply. To review the standard university terms and conditions, please request from Chipiwa Zimbwa at africa-finance@andrew.cmu.edu.