Request for quotation for supply of Multifunction Printer Tender at Smart Africa
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Request for quotation for supply of Multifunction Printer Tender at Smart Africa

Country: Rwanda

Grant No.: IDA-E2670 

Tender reference No.: RW-SAA-411456-GO-RFQ 

Smart Africa secretariat, would like to invite interested suppliers who have capability to supply the item to provide the price quotation for supply and delivery of one multifunction printer with the following specifications: 

1. Technical Specifications – Multifunction Printer 

Specification 

Minimum Requirement

Type 

A3 Color Multifunction Printer (Print / Copy / Scan / Fax)

Print Speed 

45 ppm (A4), 22 ppm (A3)

Print Resolution 

Up to 1200 × 1200 dpi

Paper Capacity 

1,150 sheets standard; expandable to 4,850 sheets

Paper Size 

A6 to SRA3 (12” × 18”)

Duplex 

Automatic duplex printing, copying, and scanning

Scan Speed 

160 ipm (duplex) with 220-sheet document feeder

Memory / Storage 

8 GB RAM, 256 GB SSD

Connectivity 

Gigabit Ethernet, USB 3.0, Wireless LAN (optional)

Security 

AES 256-bit encryption, TLS 1.3, IEEE 2600.2 certified

Display 

10.1” color touch screen control panel

First Page Out 

≤ 6.0 seconds (color), ≤ 4.5 seconds (B&W)

Monthly Duty Cycle 

150,000 pages per month

Mobile Printing 

AirPrint, Mopria, and manufacturer mobile app support

Finishing Options 

Stapling, hole punch (optional finisher)

2. Expected Features

Feature 

Description

Secure Print Release 

Print jobs held in queue until user authenticates at the device via PIN or ID card

User Authentication 

Support for LDAP, Active Directory, and card-based authentication (IC/NFC cards)

10-Key Numeric Pad 

Built-in or optional numeric keypad for PIN entry and quick access codes

ID Card Copy 

Single-touch copying of both sides of ID cards onto one page

Scan to Email / Folder 

Direct scanning to email addresses, network folders (SMB), and FTP servers

Searchable PDF (OCR) 

Optical character recognition to create searchable and editable PDF documents

Cloud Connectivity 

Native integration with cloud services (Google Drive, OneDrive, Dropbox, etc.)

Job Accounting 

Track and report print, copy, scan, and fax usage by user or department

Remote Fleet

Management

Centralized monitoring and configuration of multiple devices via web interface

Eco-Friendly Mode 

Energy-saving sleep mode, duplex default, and toner-save options

3. Delivery Location 

The printer will be delivered at Smart Africa Office, 10th Floor, Career Center Building, KG 541 St, Kigali. 

4. Financial terms and Comments 

  • Quotes should be in Rwandan Francs or any other freely convertible currency. - Indicate the Delivery period upon Purchase Order reception. 
  • Your quotes should include applicable Taxes. 
  • SAS pays 100% of payment within 30 days maximum after Delivery.

5. Submission Process 

Signed Soft copies of quotation must be sent to: procurement@smartafrica.org

showing “Quotation for the provision of Multifunction Printer”not later than 20th March 2026,5pm Kigali Time.

10th Floor, Career Center Building, KG 541 ST, Kigali, Rwanda, P.O. Box 4913 Kigali
Website: http://www.smartafrica.org

Email: tenderinquiries@smartafrica.org

Attachment

attachment_file_aa8f4021612d049a6ea7

Job Info
Job Category: Tenders in Rwanda
Job Type: Full-time
Deadline of this Job: 20th March 2026,5pm 
Duty Station: 10th Floor, Career Center Building, KG 541 ST, Kigali, Rwanda, P.O. Box 4913 Kigali
Posted: 09-03-2026
No of Jobs: 1
Start Publishing: 09-03-2026
Stop Publishing (Put date of 2030): 09-03-2077
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