Background information about the job or company (e.g., role context, company overview)

The Rwanda Development Board (RDB) is a government agency responsible for accelerating the country's economic development. This role supports the RDB mission by providing essential administrative functions within the Central Secretariat.

Responsibilities or duties

Contribute to the implementation of the RDB mission by providing the necessary administrative support required for the fulfillment of the RDB mandate; Ensure the RDB Central Secretariat acts with efficient knowledge and remains an effective facilitator to internal and external customers; Ensure proper management of document flow across RDB including archiving function by ensuring appropriate security and access to information; Ensure effective relations with peer departments and in particular in the entire Administration Unit; Manage office communications to maximize internal and external stake holder’s satisfaction; Establish and maintain an effective document management system with appropriate filing, and retrieval systems to the entire project information base; Receive, sort and deliver all Central office incoming mail; Properly manage the implementation of courier and archive contracts; Manage the document tracking system and ensure that it works efficiently and give support where necessary; Any other function which shall be deemed to be appropriate to the efficiency of the Central secretariat functions; Any other related assignment as may be directed by superior(s)

Qualifications or requirements (e.g., education, skills)

Specific qualifications are not detailed in this description but would typically include strong organizational skills, proficiency in office software, and excellent communication abilities.

Experience needed

Experience in administrative support or secretarial roles is likely required.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

This is a full-time position under statute. Exams will be conducted, including Psychometric Test, Written, and Oral assessments. The role reports to the Administration & Estate Director.

• Contribute to the implementation of the RDB mission by providing the necessary administrative support required for the fulfillment of the RDB mandate;
• Ensure the RDB Central Secretariat acts with efficient knowledge and remains an effective facilitator to internal and external customers;
• Ensure proper management of document flow across RDB including archiving function by ensuring appropriate security and access to information;
• Ensure effective relations with peer departments and in particular in the entire Administration Unit;
• Manage office communications to maximize internal and external stake holder’s satisfaction;
• Establish and maintain an effective document management system with appropriate filing, and retrieval systems to the entire project information base;
• Receive, sort and deliver all Central office incoming mail;
• Properly manage the implementation of courier and archive contracts;
• Manage the document tracking system and ensure that it works efficiently and give support where necessary;
• Any other function which shall be deemed to be appropriate to the efficiency of the Central secretariat functions;
• Any other related assignment as may be directed by superior(s)