Reporting to the Country Manager with a dotted line reporting to ACHIEVE Rwanda Project Director, the Senior Finance and Operations Manager is responsible for the overall financial and Operational management of the Pact Rwanda country portfolio. The Senior Finance and Operations Manager will lead the budget development, monitor the use of financial resources, expenditures, and the preparation of financial reports. S/he will ensure the implementation of financial and administrative policies are in line with USG regulations and Pact policies as well as adherence to the government regulations.
S/he will provide technical assistance, mentorship, and capacity development support to the five Local prime partners of USAID IGIRE (OVC and DREAMS) Projects to Strengthen organizational systems and practices to manage and implement USAID/PEPFAR Awards. The Senior Finance and Operation Manager will travel frequently to work closely with ACHIEVE Rwanda technical team to support the IGIRE local implementers in conducting Integrated Technical and Organizational Capacity Assessment (ITOCA) and implementation of Capacity Action Plans (CAPs) to develop capacity in Agreement Management.
Essential Duties and Responsibilities
Lead the development of policies, guidelines, and criteria for the management of Pact Rwanda project finances in accordance with Pact standards and donor regulations.
Oversee budget management and ensure accurate and timely projection reports and liquidation of
expenses. In collaboration with Pact DC and Pact Rwanda staff, prepare and submit financial reports and cash
requests. Work closely with Pact DC to ensure compliance and effective and proactive fiscal management of the Country Portfolio.
Oversee the procurements for the country office and ensure they are in line with Pact Policies and best
practices. Oversee and ensure the proper functioning and maintenance of all office equipment.
Ensure HR & personnel policies and procedures are in line with best practices and compliant with Pact global
policies and local labor law. Ensure that the highest standards of ethics and confidentiality are maintained.
Coordinate the review of financial and audit reports, and implementation of recommendations. Ensure coordination between different projects so Pact Rwanda meets all Pact global requirements
regarding month-end close and financial management. Assumes primary responsibility for performance management activities.
Provide regular timely and clear operations and administration-related communications and updates to Pact
DC staff and key stakeholders. Ensure administration, procurement, and property management policies and procedures are in line with
best practices and compliant with Pact global policies. Oversees management of all office premises, travel, and transportation. Support ACHIEVE Rwanda’s work plan and budget development. Support project reporting, including semi-annual and annual financial reports.
Contribute to ITOCA and NUPAS assessment and capacity development initiatives for local partners related to compliance with PEPFAR/USAID rules and regulations, financial management, grants management, procurement, and other areas of project administration.
Lead compliance reviews and spot checks of local partners and capacity development to review compliance and PEPFAR/USAID requirements.
Ensure timely tailored mentorship, coaching and training of IGIRE local partners to understand and comply fully with donor requirements.
Conduct financial and grants management training and technical assistance for local partners as related to project activity plans.
Supervise Finance and operations staff.
Manage all aspects of office finance and accounting functions. Perform other duties as assigned.
Core Competency Observable Behavior that Demonstrates the Competency
equitable environment through awareness of social identities and providing a safe space for open discussion.
Note: See a detailed list of exemplary Core Competency behaviors attached at the end of this document.
Job Competency Observable Behavior that Demonstrates the Competency
Upholds Pact’s values in all aspects of work. Proactively identifies issues
and brings insight and a practical lens to places where identity, equity,
and power intersect in work. Recognizes ways that identities show up and
play out in the work.
Ensures that program/unit strategy is consistent with department and
organization strategy and mission.
Makes key decisions from a department perspective on behalf of the
organization. Avoids faulty decisions that would have a serious impact on
the program/unit and/or department.
Provides leadership to a program/unit, ensuring operations are consistent
with the mission and strategy of the organization/department. Ensures structure of program/unit is consistent with achieving its goals and annual objectives. Shares information with other programs/units/departments proactively. Has specific technical knowledge in his/her focus area. Understands and follows organization’s
policies and procedures, proactively raising issues before/as they arise.
Provides support in the management of a program/country budget
and/or directly manages smaller subset of budget. Develops realistic
budgets for program/unit.
Typically supervises staff at the Manager/Coordinator level.
Works with management to develop and implement a new business strategy for current programs under purview, as well as new programs, to ensure sufficient resources to execute the department/program strategy and commitments. May take a leading role in the
development/cultivation of public and private donor contacts.
Represents the organization to senior representatives of donors and the
NGO community on matters related to Country Finance and Operations.
Education and Experience:
Bachelor’s or Master’s degree in Business Administration, Finance, or other relevant field.
Minimum of 5 years of professional experience in financial management of complex international
development assistance programs (budgeting, reporting and analysis) Demonstrated skills in developing large budgets, budget monitoring, analyzing spending against budget, and internal and external reporting required.
Experience in Capacity Development Support for local partners. Other local education and experience:
At least 3 years prior experience managing PEPFAR/USAID funded Programs
Experience assessing the responsibility and grants worthiness of organizations through financial statements, audits, and other documentation, including use of NUPAS tool Experience
managing grants for USAID funded programs As Strong writing and oral presentation skills, including fluency in English Advance understanding of 2 CFR, USAID Rules & Regulations,
and cost principles Experience completing procurement under USAID cooperative agreement Strong interpersonal communication skills
Demonstrated success implementing programming at the community level
Experience with training, coaching, and mentoring on financial management, procurement, grants management, compliance with USAID Rules & Regulations
Unique/Specialized Job Requirements
PACT HAS THE RIGHT TO MODIFY, INTERPRET OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE COMPANY DESIRES. THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS “AT WILL.” THE JOB REQUIREMENTS ABOVE ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS.
Review and Approval
PACT DETAILED CORE COMPETENCY BEHAVIORS BY JOB GROUP AND LEVEL: M3
Number of candidates: One (1)
Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.
Pact will never request any payment or fees to apply for a position.
Pact will only contact successful candidates; if you do not hear from us, please consider your application unsuccessful.
How to apply
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