Background information about the job or company (e.g., role context, company overview)

The Store In-Charge will be responsible for the overall management of the paint warehouse/store, ensuring accurate stock control, proper handling of materials, compliance with FIFO principles, and safeguarding company inventory. The role demands a high level of integrity, discipline, and operational control.

Responsibilities or duties

Inventory & Store Operations

• Manage stock inwards and outwards of paints, thinners, and related materials
• Verify goods received against delivery notes, GRNs, batch numbers, and expiry dates
• Ensure strict FIFO (First In First Out) and FEFO practices where applicable
• Maintain accurate stock bin cards for each item and batch
• Ensure proper labeling, stacking, and segregation of materials by batch and expiry
• Monitor slow-moving, near-expiry, and obsolete stock and report timely

Documentation & Controls

• Prepare and maintain Goods Receipt Notes (GRNs) and Store Issue Notes (SINs)
• Coordinate with accounts for stock reconciliation and month-end closing
• Support physical stock counts, cycle counts, and audits
• Ensure discrepancies, damages, shortages, and leakages are promptly reported
• Maintain proper filing of all store-related documents

Compliance & Safety

• Ensure storage complies with paint safety, fire, and environmental standards
• Maintain cleanliness, safety, and orderliness of the warehouse
• Ensure restricted access to store areas and control key materials
• Adhere to company SOPs and internal control policies

Coordination & Reporting

• Coordinate with sales, logistics, and production teams for timely dispatches
• Provide daily, weekly, and monthly stock movement and balance reports
• Assist in system-based stock updates (ERP / accounting software)
• Ensure accurate handover during shifts or leave periods

Qualifications or requirements (e.g., education, skills)

Qualifications & Experience:

• Bachelor’s Degree or Diploma in Supply Chain, Logistics, Business Administration, or related field
• Minimum 4–6 years of experience as Store In-Charge / Warehouse Supervisor (preferably in paints, chemicals, or FMCG)
• Strong hands-on experience in batch-wise stock management and expiry control
• Experience working with FIFO/FEFO systems and bin cards is mandatory
• Experience with inventory modules in ERP or accounting software is an advantage

Skills & Competencies:

• High level of integrity, honesty, and accountability
• Strong attention to detail and record accuracy
• Ability to manage teams, workloads, and deadlines
• Good communication skills in English (knowledge of Kinyarwanda is an advantage)
• Basic computer skills (Excel, inventory systems)
• Physically fit and able to manage warehouse operations

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Salary & Benefits:

• Salary will be as per industry standards and commensurate with experience
• Other benefits as per company policy

• Manage stock inwards and outwards of paints, thinners, and related materials
• Verify goods received against delivery notes, GRNs, batch numbers, and expiry dates
• Ensure strict FIFO (First In First Out) and FEFO practices where applicable
• Maintain accurate stock bin cards for each item and batch
• Ensure proper labeling, stacking, and segregation of materials by batch and expiry
• Monitor slow-moving, near-expiry, and obsolete stock and report timely
• Prepare and maintain Goods Receipt Notes (GRNs) and Store Issue Notes (SINs)
• Coordinate with accounts for stock reconciliation and month-end closing
• Support physical stock counts, cycle counts, and audits
• Ensure discrepancies, damages, shortages, and leakages are promptly reported
• Maintain proper filing of all store-related documents
• Ensure storage complies with paint safety, fire, and environmental standards
• Maintain cleanliness, safety, and orderliness of the warehouse
• Ensure restricted access to store areas and control key materials
• Adhere to company SOPs and internal control policies
• Coordinate with sales, logistics, and production teams for timely dispatches
• Provide daily, weekly, and monthly stock movement and balance reports
• Assist in system-based stock updates (ERP / accounting software)
• Ensure accurate handover during shifts or leave periods

• High level of integrity, honesty, and accountability
• Strong attention to detail and record accuracy
• Ability to manage teams, workloads, and deadlines
• Good communication skills in English (knowledge of Kinyarwanda is an advantage)
• Basic computer skills (Excel, inventory systems)
• Physically fit and able to manage warehouse operations

• Bachelor’s Degree or Diploma in Supply Chain, Logistics, Business Administration, or related field
• Minimum 4–6 years of experience as Store In-Charge / Warehouse Supervisor (preferably in paints, chemicals, or FMCG)
• Strong hands-on experience in batch-wise stock management and expiry control
• Experience working with FIFO/FEFO systems and bin cards is mandatory
• Experience with inventory modules in ERP or accounting software is an advantage