About Shagasha Tea Company

Shagasha Tea Company is a tea-producing company located in Giheke, Rusizi, Iburengerazuba, Rwanda. It was acquired by The Wood Foundation Africa in 2012. The company works with...

Who May Be Interested

Professionals seeking career advancement and individuals with relevant qualifications may be interested in this opportunity.

This opportunity is ideal for professionals interested in the role of Storekeeper based in Rusizi, Rwanda. Qualified and motivated candidates are encouraged to apply for this full-time opportunity.

About This Opportunity

The position of Storekeeper at Shagasha Tea Company located in Rusizi, Rwanda offers an opportunity for qualified professionals to contribute their knowledge and experience in a dynamic working environment. The organization seeks individuals who are motivated, reliable, and capable of performing their duties effectively while maintaining professional standards.

Common Skills Required

Communication, Teamwork, Management, Excel, Accounting, Audit, Budgeting, Planning, Marketing, Procurement

JOB OPPORTUNITY ANNOUNCEMENT

Shagasha Tea Company Ltd is one of Rwanda’s leading tea producers, located in the lush and fertile highlands of Rusizi District, Western Province. The company is dedicated to the cultivation, processing, and marketing of high-quality tea for both local and international markets, is seeking to recruit dynamic, self-motivated, and qualified individuals to fill the following vacant position:

Job Title: STOREKEEPER

Department: Operations / Factory

Reports to: Factory Accountant

Supervises: Assistant Storekeeper

Employment type: Permanent

Job Purpose

The Storekeeper will be tasked with the effective management and control of factory stores, ensuring the timely availability of materials and supplies, maintaining accurate inventory records, minimizing stock losses and supporting uninterrupted factory operations.

The successful candidate will ensure the proper receipt, storage, preservation and issuance of materials in accordance with approved company procedures, while maintaining high standards of accountability, food safety, hygiene, occupational health and safety, and environmental compliance.

Key Responsibilities:

The Storekeeper will perform the following duties and responsibilities:

Receiving and verification of materials

• Receive and inspect materials, supplies, spare parts, packaging materials, chemicals and other goods delivered to the factory stores.
• Verify deliveries against approved purchase orders, delivery notes, invoices where applicable, and other relevant documentation.
• Confirm the quantities, specifications, quality, condition and expiry dates of materials received
• Produce Goods Received Notes (GRNs) and promptly record all received materials.
• Detect, segregate where necessary, and report shortages, excess deliveries, damaged, expired or non-conforming materials to the Factory Accountant and relevant departments.

Stock control and inventory management

• Keep accurate, complete and up-to-date stock cards, inventory registers and electronic stock records.
• Track stock balances against approved minimum, maximum, reorder and safety stock levels.
• Make sure that stock is issued only against duly authorized requisitions and that all stock movements are properly documented.
• Apply First-In, First-Out (FIFO) and, where applicable, First-Expired, First-Out (FEFO) stock rotation principles.
• Perform regular physical stock counts and reconcile physical quantities against inventory records.
• Detect and report slow-moving, excess, obsolete, damaged, expired and near-expiry stock to the Factory Accountant.

Storage and preservation of materials

• Ensure proper storage, identification, labeling, preservation and security of materials in designated locations according to their nature and storage requirements.
• Store materials in designated locations according to their nature, storage requirements and safety considerations.
• Ensure the safe and appropriate segregation of chemicals, lubricants, cleaning agents and other potentially hazardous substances.

Stock issuance and distribution

• Issue materials only against authorized requisitions or approved store issue vouchers after verifying the items, quantities and authorization.
• Make sure that all stock issues, returns and transfers are recorded accurately.
• Track the consumption of materials and report unusual usage, wastage or potential misuse.
• Make sure that unused or surplus materials are returned to the stores are inspected, documented and appropriately recorded.

Stock replenishment and procurement coordination

• Track stock levels and initiate replenishment requests in accordance with approved reorder levels and operational requirements.
• Liaise with the Factory Accountant regarding material requirements and procurement follow-up.
• Recommend appropriate stock levels to minimize stock-outs, overstocking and avoidable inventory costs.

Inventory records, reporting and reconciliation

• Produce and submit timely inventory reports, including stock balances, stocktaking results, discrepancies and consumption summaries, to the Factory Accountant.
• Reconcile inventory records with physical stock and relevant accounting records.
• Make sure that stock adjustments are supported by appropriate documentation and approved by authorized personnel.
• Deliver relevant inventory information to assist procurement planning, budgeting and inventory valuation.
• Assist to Tea Factory Operations
• Ensure the timely availability of materials, packaging supplies and spare parts required for uninterrupted factory operations.
• Make sure that obsolete, defective or unapproved materials are not issued for production or maintenance use without the necessary authorization.

Food safety, Quality and Hygiene

• Keep batch or lot identification and traceability records where required.
• Detect, segregate and report contaminated, damaged, expired or non-conforming materials.
• Report food safety hazards and any changes that could affect food safety to the Food Safety Team Leader or designated Food Safety Team.
• Cooperate with Quality Assurance and Food Safety personnel during inspections, audits and corrective actions.
• Comply with the company's food safety management system, hygiene requirements and applicable quality procedures.
• Track the condition, suitability and expiry dates of materials, and keep batch or lot traceability records where required.

Occupational health, safety and environmental compliance

• Comply with company health and safety policies, environmental procedures and applicable regulations.
• Ensure safe stacking and handling of materials and keep clear aisles, emergency exits and access to firefighting equipment.
• Ensure appropriate handling, labeling and storage of chemicals and hazardous materials.
• Use appropriate personal protective equipment when required.
• Report accidents, near misses, spills, fire hazards and unsafe working conditions promptly.
• Assist waste segregation, pest control, spill prevention and other environmental management activities.
• Make sure that expired, damaged and obsolete materials are handled or disposed of only through approved procedures.
• Promote safe working practices among the Assistant Storekeeper and other personnel accessing the stores.

Housekeeping and supervision

• Keep clean, orderly, secure and well-organized stores in accordance with approved housekeeping standards.
• Make sure that shelves, racks, bins and storage locations are clearly labeled and systematically arranged.
• Perform routine inspections to detect and correct housekeeping deficiencies.
• Supervise and guide the Assistant Storekeeper in receiving, storing, issuing and recording materials.
• Ensure compliance with approved stores procedures and promote teamwork, integrity and accountability.
• Perform any other relevant duties assigned by authorized management

Qualifications

Education

A bachelor’s degree in Purchasing and Supplies, Procurement and Supply Chain Management, Stores Management, Inventory management, Accounting, Finance or a related field from a recognized institution.

Experience

Minimum of 3 years of practical experience in stores management and inventory control.

Technical competencies

• Computer literacy, including proficiency in Microsoft Word, Excel and relevant inventory management systems.
• Good knowledge of inventory control, stocktaking, stock reconciliation and stores documentation.
• Understanding of stock replenishment, FIFO and FEFO principles.
• Ability to keep accurate stock records and produce inventory reports.
• Good numerical, analytical, organizational and problem-solving skills.
• Knowledge of proper storage practices, food safety, hygiene and occupational health and safety requirements.
• Ability to work effectively with different departments and keep proper documentation
• High integrity, honesty and accountability.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Good communication and interpersonal skills.
• Ability to work independently and collaboratively.
• Strong problem-solving and analytical abilities.
• Ability to prioritize urgent operational requirements and work under pressure.
• Commitment to safeguarding company assets and minimizing stock losses.
• A proactive approach to safety, quality and continuous improvement.

Working Experience

A minimum of three (3) years of relevant experience in stores management, inventory control, warehouse operations or a related position.

Experience in a tea factory, food processing plant or manufacturing environment will be an added advantage.

Practical experience in physical stocktaking, inventory reconciliation, computerized stock management and inventory reporting is desirable.

• Receive and inspect materials, supplies, spare parts, packaging materials, chemicals and other goods delivered to the factory stores.
• Verify deliveries against approved purchase orders, delivery notes, invoices where applicable, and other relevant documentation.
• Confirm the quantities, specifications, quality, condition and expiry dates of materials received
• Produce Goods Received Notes (GRNs) and promptly record all received materials.
• Detect, segregate where necessary, and report shortages, excess deliveries, damaged, expired or non-conforming materials to the Factory Accountant and relevant departments.
• Keep accurate, complete and up-to-date stock cards, inventory registers and electronic stock records.
• Track stock balances against approved minimum, maximum, reorder and safety stock levels.
• Make sure that stock is issued only against duly authorized requisitions and that all stock movements are properly documented.
• Apply First-In, First-Out (FIFO) and, where applicable, First-Expired, First-Out (FEFO) stock rotation principles.
• Perform regular physical stock counts and reconcile physical quantities against inventory records.
• Detect and report slow-moving, excess, obsolete, damaged, expired and near-expiry stock to the Factory Accountant.
• Ensure proper storage, identification, labeling, preservation and security of materials in designated locations according to their nature and storage requirements.
• Store materials in designated locations according to their nature, storage requirements and safety considerations.
• Ensure the safe and appropriate segregation of chemicals, lubricants, cleaning agents and other potentially hazardous substances.
• Issue materials only against authorized requisitions or approved store issue vouchers after verifying the items, quantities and authorization.
• Make sure that all stock issues, returns and transfers are recorded accurately.
• Track the consumption of materials and report unusual usage, wastage or potential misuse.
• Make sure that unused or surplus materials are returned to the stores are inspected, documented and appropriately recorded.
• Track stock levels and initiate replenishment requests in accordance with approved reorder levels and operational requirements.
• Liaise with the Factory Accountant regarding material requirements and procurement follow-up.
• Recommend appropriate stock levels to minimize stock-outs, overstocking and avoidable inventory costs.
• Produce and submit timely inventory reports, including stock balances, stocktaking results, discrepancies and consumption summaries, to the Factory Accountant.
• Reconcile inventory records with physical stock and relevant accounting records.
• Make sure that stock adjustments are supported by appropriate documentation and approved by authorized personnel.
• Deliver relevant inventory information to assist procurement planning, budgeting and inventory valuation.
• Ensure the timely availability of materials, packaging supplies and spare parts required for uninterrupted factory operations.
• Make sure that obsolete, defective or unapproved materials are not issued for production or maintenance use without the necessary authorization.
• Keep batch or lot identification and traceability records where required.
• Detect, segregate and report contaminated, damaged, expired or non-conforming materials.
• Report food safety hazards and any changes that could affect food safety to the Food Safety Team Leader or designated Food Safety Team.
• Cooperate with Quality Assurance and Food Safety personnel during inspections, audits and corrective actions.
• Comply with the company's food safety management system, hygiene requirements and applicable quality procedures.
• Track the condition, suitability and expiry dates of materials, and keep batch or lot traceability records where required.
• Comply with company health and safety policies, environmental procedures and applicable regulations.
• Ensure safe stacking and handling of materials and keep clear aisles, emergency exits and access to firefighting equipment.
• Ensure appropriate handling, labeling and storage of chemicals and hazardous materials.
• Use appropriate personal protective equipment when required.
• Report accidents, near misses, spills, fire hazards and unsafe working conditions promptly.
• Assist waste segregation, pest control, spill prevention and other environmental management activities.
• Make sure that expired, damaged and obsolete materials are handled or disposed of only through approved procedures.
• Promote safe working practices among the Assistant Storekeeper and other personnel accessing the stores.
• Keep clean, orderly, secure and well-organized stores in accordance with approved housekeeping standards.
• Make sure that shelves, racks, bins and storage locations are clearly labeled and systematically arranged.
• Perform routine inspections to detect and correct housekeeping deficiencies.
• Supervise and guide the Assistant Storekeeper in receiving, storing, issuing and recording materials.
• Ensure compliance with approved stores procedures and promote teamwork, integrity and accountability.
• Perform any other relevant duties assigned by authorized management

• Communication
• Teamwork
• Management
• Excel
• Accounting
• Audit
• Budgeting
• Planning
• Marketing
• Procurement
• Computer literacy
• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Relevant inventory management systems
• Inventory control
• Stocktaking
• Stock reconciliation
• Stores documentation
• Stock replenishment
• FIFO
• FEFO principles
• Accurate stock records
• Inventory reports
• Numerical skills
• Analytical skills
• Organizational skills
• Problem-solving skills
• Proper storage practices
• Food safety
• Hygiene
• Occupational health and safety requirements
• High integrity
• Honesty
• Accountability
• Attention to detail
• Accuracy
• Excellent organizational skills
• Time-management skills
• Good communication skills
• Interpersonal skills
• Ability to work independently
• Ability to work collaboratively
• Strong problem-solving abilities
• Strong analytical abilities
• Ability to prioritize urgent operational requirements
• Ability to work under pressure
• Commitment to safeguarding company assets
• Minimizing stock losses
• Proactive approach to safety
• Proactive approach to quality
• Proactive approach to continuous improvement

• Bachelor’s degree in Purchasing and Supplies, Procurement and Supply Chain Management, Stores Management, Inventory management, Accounting, Finance or a related field from a recognized institution.
• Minimum of 3 years of practical experience in stores management and inventory control.
• Computer literacy, including proficiency in Microsoft Word, Excel and relevant inventory management systems.
• Good knowledge of inventory control, stocktaking, stock reconciliation and stores documentation.
• Understanding of stock replenishment, FIFO and FEFO principles.
• Ability to keep accurate stock records and produce inventory reports.
• Good numerical, analytical, organizational and problem-solving skills.
• Knowledge of proper storage practices, food safety, hygiene and occupational health and safety requirements.
• Ability to work effectively with different departments and keep proper documentation
• High integrity, honesty and accountability.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Good communication and interpersonal skills.
• Ability to work independently and collaboratively.
• Strong problem-solving and analytical abilities.
• Ability to prioritize urgent operational requirements and work under pressure.
• Commitment to safeguarding company assets and minimizing stock losses.
• A proactive approach to safety, quality and continuous improvement.
• A minimum of three (3) years of relevant experience in stores management, inventory control, warehouse operations or a related position.
• Experience in a tea factory, food processing plant or manufacturing environment will be an added advantage.
• Practical experience in physical stocktaking, inventory reconciliation, computerized stock management and inventory reporting is desirable.