Supply And Delivery of Communication Materials Under a One-Year Framework Agreement Tender at Partners in Health (PIH)

SOURCING METHOD: DOMESTIC OPEN COMPETITION 

Partners In Health (PIH) is a nonprofit organization with its headquarters in Boston, Massachusetts, whose mission is to provide quality health care for poor and most in need populations around the world. Since 2005, the Ministry of Health in Rwanda has worked with PIH Rwanda, also known as Inshuti Mu Buzima, to improve the quality of care in the country and increase health care access for Rwanda most in need populations. PIH/IMB have since helped to bring high-quality health care to three districts namely: Kayonza, Burera and Kirehe. 

Partners In Health / Inshuti Mu Buzima is seeking for proposals from domestic qualified and authorized business entities and service providers for the following tenders: 

• PIH-IMB-9446-M12-FY26: Supply and delivery of communication materials under a one-year framework agreement.

Interested, qualified and authorized business entities should submit their proposals bearing the following requirements:

Compulsory requirements: 

1. The Bidder should not be suspended or blacklisted by PIH-IMB or One PIH nor blacklisted or revoked licenses by the Rwanda Public Procurement Authority or other relevant regulatory bodies. 
2. The Bidder should not have any ongoing contracts with PIH-IMB that demonstrates poor performance. 

1. PIH or One PIH must not employ the Vendors or business entities within five past years, unless PIH seeks their expertise for consultancy services based on proven specialized knowledge.
2. The Bidder must provide the company name; location details, showing a well-known physical address building; Street number Emails, contacts. 
3. Any bidder that owns operates, or exercises controlling shareholding in more than one company is strictly prohibited from submitting more than one bid under this tender. Submission of multiple bids by related or affiliated entities under the same beneficial ownership shall constitute a breach of tender participation rules.
4. Non-compliance with the above provision shall result in the annulment of any contract awarded, should such violation be identified after procurement award.

Administrative requirement: 

1. The Bidders should submit Proof of business registration in the same field issued by Rwanda Development Board (RDB Certificate).
2. The Bidders should submit VAT registration certificate
3. The Bidders should submit valid RRA tax clearance certificate 
4. The bidders must submit Business License tax (Patente) for the last six months. 

Technical requirements:

 Interested bidders should consider ToRs and technical specification available in Partners In Health/Inshuti Mu Buzima e-Procurement System following this link: (https://pih-imb.org.rw/eprocurement/index.php)

Financially, the bid shall indicate:

1. The financial proposals shall be submitted using Rwandan Francs currency 
2. The financial proposals shall include all applicable taxes and charges 
3. The financial proposals shall indicate the estimated shortest delivery time for confirmed orders. 
4. The bidders must provide clear information on terms and conditions of payment (preferable after service delivery).
5. The offer validity shall not be lower than 120 calendar days from the day of the bids submission.

Note on tender award 

The tenders will be awarded item-by-item based on the bidder’s capacity to fulfil compulsory, administrative, technical compliance, best competitive advantages as well as optimal terms and conditions of the bids. 

1. Submission of bids to PIH:

All proposals from interested bidders must be electronically submitted to Partners In Health/Inshuti Mu Buzima e-Procurement System (https://pih-imb.org.rw/eprocurement/index.php) before January 23, 2026 at 11: 59 pm (closing time) Kigali time prompt – Failing to follow this instruction proposals will not be considered.

The results of public opening will be available in the PIH E - procurement system from January 24, 2026 00: 00 am.

• Special Notes:

• There is no fee paid to obtain the Tender document. 

• Partners In Health is not obliged to purchase or to pay for any costs incurred by the bidder in preparation of his/her proposal in response to this tender notice.

• PIH/IMB employees are restricted from participating in any PIH tender.

• For more information about this tender interested bidders shall contact Partners In Health team using following email address: imbprocurement@pih.org/procurement.pih@gmail.com

• PIH Team will provide to bidders any technical support in regard with this tender during working hours from 9:00 am to 4: 00 pm. 

• PIH e-procurement bidding processes tutorial is available on following link : 

https://pih-imb.org.rw/eprocurement/biddingvideo.html

Done at Kigali on December 17, 2025

Senior Director of Procurement & Logistics 

Partners In Health / Inshuti Mu Buzima