1. Summary

2. Background

EUCORD is an international NGO with headquarters based in Brussels (formally registered as a cooperative in the Netherlands) with offices in Africa and Kigali in particular. EUCORD’s vision is to nurture more prosperous and entrepreneurial rural communities in developing countries. Its mission is to help people living in poverty in developing countries improve their wellbeing, by increasing farmers’ capacity to sustainably grow quality crops matched to the commercial needs of the agribusiness sector and in doing so, increase food security, develop the private sector and improve the livelihoods of rural communities. To fulfil its mission, EUCORD focuses on supporting farmers increase their crop yields and to develop efficient value chains, while working with the private sector to guarantee a demand for produce and a supply of key inputs.

EUCORD helps farmers to reach their full potential while allowing businesses to rely on locally sourced crops. EUCORD provides end-to-end value chain development services, including: access to finance, capacity building, climate smart agriculture, enterprise, development, market assessment, nutrition and value chain development. 

In Rwanda EUCORD has successfully implemented several projects since 2014. In 2023, EUCORD has received a grant from the European Union under Kungahara Program to implement a project named PROFARM: Promoting an integrated farming system around sunflower, maize and vegetables to stimulate resilient agriculture and nutrition security for smallholder farmers in Rwanda.

The overall project objective is to ensure sufficient, sustainable food production and economic security in Rwanda. Specifically, the action will contribute to improving local production and availability of good quality and affordable food, as well as improved nutrition (Specific Objective 1), and will help to increase income by linking farmers to guaranteed markets and improve the livelihoods and nutritional status of local communities (Specific Objective 2).

Therefore, EUCORD is seeking suppliers to provide sprayer pumps and crates to project beneficiaries, with the aim of enhancing disease control and strengthening post-harvest handling practices.

Note: Crates will be supplied to three cooperatives that have received greenhouses, in order to improve post-harvest handling techniques. These cooperatives are located in Ruhango and Gicumbi districts

3. Technical Specification

Note: Bidders are required to submit bids for both lots. Submissions for only one lot will not be considered.

4. Quotation Requirements

Quotations must provide the following documents and information at a minimum

1. Full company name, physical and mailing address in Rwanda
2. Business Registration Certificate or Certificate of Domestic Company Registration from RDB
3. Valid original tax clearance certificate from Rwanda Revenue Authority for companies based in Rwanda.
4. Valid tax clearance certificate issued by Rwanda Social Security Board (RSSB).
5. Description of item, specifications, price per unit, and total price in Rwanda Francs
6. Delivery timing and terms
7. At least three (3) references from reputable organizations for similar activities, with the supply of the same quantity or more.
8. After supply warranty for both sprayer pumps and crates. 

5. Selection method
 

The selection will be based on demonstrated experience in business, fulfillment of the product technical specifications as per the Tender Notice, and cost.

6. Notification

The outcome of the selection shall be notified to the bidders through email and thereafter the successful bidder shall be invited for contract negotiation and signing.

7. Bids Validity
 

The validity of bids shall be 90 days starting from the deadline for submission of bids. EUCORD Rwanda may cancel the tender at any time before the signing of the contract.

8. Tender Submission Guidelines
Financial proposal: The supplier shall propose a reasonable cost estimate. The registered company shall be entirely responsible for all taxes.

Interested bidders may obtain further information and clarification by writing a clarification e-mail to the procurement team at inforwanda@eucord.org before deadline.

Well-prepared bids, written in English, must be submitted in two hard copies—one original and one duplicate—within a single sealed envelope. The financial proposal should be enclosed separately, clearly labeled "Financial Proposal." All documents should be submitted to the EUCORD-Rwanda office at the address specified above not later 06th Octobert 2025 at 10:00 Kigali time. 

Offers must be valid for 90 calendar days counted from the deadline of bid submission.