About Kivu Choice:

Kivu Choice is Rwanda’s largest protein producer and one of the fastest-growing aquaculture companies in Africa. Founded in 2022, Kivu Choice is the sister company to Victory Farms, East Africa’s leading aquaculture platform based in Kenya. The company operates a fully vertically integrated aquaculture model, encompassing hatchery operations, cage-based grow-out, processing, distribution, and sales. Kivu Choice is also one of the country’s largest employers with over 700 employees, and plans to grow to 1,200 employees within the next three years, reflecting its strong commitment to job creation and inclusive economic development. Over the next five years, Kivu Choice aims to scale into Africa’s largest and most sustainable protein producer, producing and distributing 30,000 tons of fish annually for the Rwandan market and for export across the region.

Job Purpose:

The Talent Operations Officer provides the operational and administrative backbone of the Talent Development function. This role ensures seamless execution of recruitment coordination, onboarding and off boarding administration, learning and development logistics, and performance management processes. The position plays a critical role in supporting a rapidly scaling workforce by ensuring people processes are timely, accurate, compliant, and employee-centered.

Key Responsibilities:

1. Recruitment & Hiring Coordination

• Post job advertisements and manage applicant tracking systems.
• Screen CVs against defined criteria.
• Coordinate interviews, assessments, and candidate communication.
• Prepare offer letters and employment contracts.
• Maintain accurate recruitment trackers and hiring documentation.

2. Onboarding & Off boarding Administration

• Coordinate onboarding schedules, induction sessions, and system access.
• Ensure onboarding documentation is completed within the first three working days.
• Track probation review timelines.
• Manage structured off boarding processes and clearance documentation.
• Maintain accurate and compliant employee files.

3. Learning & Development Coordination

• Manage logistics for internal and external trainings.
• Track attendance and maintain training records.
• Administer evaluation forms and compile summaries.
• Support onboarding program scheduling and materials coordination.

4. Performance Management Administration

• Track performance review cycles and submission deadlines.
• Follow up with managers on overdue reviews.
• Maintain records of objectives, check-ins, and annual reviews.
• Support calibration preparation and documentation.

Qualifications & Experience:

• Bachelor's degree in Human Resource Management, Business Administration, Industrial Psychology, or a related field.
• 1–3 years of experience in a Human Resources or HR administrative/support role.
• Proficiency in Microsoft Office Suite (especially Excel, Word, and Outlook)
• Ability to work in a fast-paced, dynamic environment, especially relevant for a scaling, mission-driven company like Kivu Choice.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks and meet deadlines.
• High level of confidentiality and professionalism in handling sensitive employee information.
• Strong problem-solving skills and a process-oriented approach.
• Ability to work under pressure and manage multiple priorities

• Post job advertisements and manage applicant tracking systems.
• Screen CVs against defined criteria.
• Coordinate interviews, assessments, and candidate communication.
• Prepare offer letters and employment contracts.
• Maintain accurate recruitment trackers and hiring documentation.
• Coordinate onboarding schedules, induction sessions, and system access.
• Ensure onboarding documentation is completed within the first three working days.
• Track probation review timelines.
• Manage structured off boarding processes and clearance documentation.
• Maintain accurate and compliant employee files.
• Manage logistics for internal and external trainings.
• Track attendance and maintain training records.
• Administer evaluation forms and compile summaries.
• Support onboarding program scheduling and materials coordination.
• Track performance review cycles and submission deadlines.
• Follow up with managers on overdue reviews.
• Maintain records of objectives, check-ins, and annual reviews.
• Support calibration preparation and documentation.

• Proficiency in Microsoft Office Suite (especially Excel, Word, and Outlook)
• Ability to work in a fast-paced, dynamic environment
• Strong organizational skills
• Attention to detail
• Ability to manage multiple tasks and meet deadlines
• High level of confidentiality and professionalism
• Strong problem-solving skills
• Process-oriented approach
• Ability to work under pressure

• Bachelor's degree in Human Resource Management, Business Administration, Industrial Psychology, or a related field.
• 1–3 years of experience in a Human Resources or HR administrative/support role.