Tender for inviting service providers to establish vegetation on 144 hectares of progressive terraces in Mutuntu, Gitesi, and Murambi sectors of Karongi District:

TENDER NOTICE
Title: Establishment of Vegetation on 144 Hectares of Progressive Terraces in Karongi District
Tender Reference Number:
Location: Mutuntu, Gitesi, and Murambi Sectors, Karongi District, Rwanda
Date of Issue: 12/May/2025
Deadline for Submission: 20/May/2025

Background

The Scottish Government (SG) was the first Government globally to commit funds specifically to climate justice, launching the Climate Justice Fund (CJF) in 2012, and ensuring that this fund not only supports communities in partner developing countries to become more resilient to climate change but does so in way that acknowledges, and tackles embedded inequalities. The purpose of the 3-year Scottish Government funded CJC Programme is to implement effective climate justice interventions focusing on community voice and needs, prioritizing marginalized communities, women, and people with disabilities, and considering the Scottish Government’s pillars of climate justice.  The CJC Programme will be “of” and “for” the community: communities will be engaged in a participatory, culturally sensitive manner to identify climate-change-related needs (in their own terms) then design interventions (owned by them) to respond.  

The Programme will be implemented across 3 Districts (Gisagara, Karongi & Ngororero) and jointly in consortium with Trocaire (Principle Sub-Contractor) and local delivery partners including Rwanda Climate Change and Development Network (RCCDN), its member’s Organizations (DUTERIMBERE ONG, DUHAMIC-ADRI  as well as the National Union of Disabilities Organisation in Rwanda (NUDOR).

Soil erosion and land degradation are major environmental challenges in the hilly areas of Karongi District. To address this, progressive terraces have been developed across 144 hectares in Mutuntu, Gitesi, and Murambi sectors. To enhance the effectiveness of these terraces and promote long-term land stability, DUTERIMBERE ONG in partnership with Trocaire Rwanda is inviting qualified service providers to implement a comprehensive vegetation establishment activity on the terraces.

Objective

The main objective of this assignment is to stabilize soil on the progressive terraces by establishing appropriate vegetation, which includes:

• Grass plantation for immediate ground cover.
• Shrubs plantation to provide medium-term soil anchoring and erosion control.
• Agroforestry tree planting to offer long-term environmental and economic benefits.

Scope of Work

The successful bidder will undertake the following tasks:

Conduct a preliminary site assessment in collaboration with Duterimbere ONG Staff.

Prepare and implement a vegetation establishment plan covering:

• Grass species appropriate for ground cover and quick soil stabilization.
• Shrub species suitable for erosion control and soil improvement.
• Agroforestry trees that are ecologically suitable and provide long-term benefits (e.g., fruits).
• Site preparation, including marking and planting.
• Supervision and maintenance during the initial establishment phase (minimum 3 months).
• Engage with local community members for awareness and participation.
• Report on progress and challenges throughout the implementation period.

Deliverables

• Detailed vegetation establishment plan and work schedule.
• Record of species used and quantity planted per hectare.
• Photos on progress updates during planting and after establishment.

Final technical report detailing:

• Total area covered
• Planting success rate
• Community engagement activities
• Recommendations for maintenance and follow-up

Eligibility Criteria

Bidders must:

• Be a legally registered entity in Rwanda.
• Have proven experience in land restoration, agroforestry, or similar vegetation establishment projects.
• Demonstrate access to qualified technical staff (agronomist, forestry technician, etc.).
• Provide at least two references from previous similar assignments.
• Have the capacity to mobilize resources and implement the work within the specified timeframe.
• Proof of using EBM

Submission Requirements

Interested firms or organizations must submit the following:

Company profile and registration documents

Technical proposal including:

• Methodology and proposed species
• Implementation timeline
• Team composition and responsibilities
• Financial proposal with a clear breakdown of costs
• Evidence of similar previous work (attach photos or reports)
• At least two references

Submission Details

Proposals must be submitted in sealed envelopes or via email to:
info@duterimbere.org.rw 
Clearly marked: "TENDER – Vegetation Establishment on Progressive Terraces in Karongi District"
Deadline: 20/May/2025
Late or incomplete submissions will not be considered.

Evaluation Criteria

Contact for Clarifications

For further information or clarification, please contact:

Phone: +250 788 442 851
Email: info@duterimbere.org.rw 

DUTERIMBERE ONG reserves the right to accept or reject any proposal without providing reasons and is not bound to accept the lowest bid.