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Terms of Reference (TORS) for hiring a supplier for office Stationaries and devices Tender at Forum for African Women Educationalists (FAWE)
1.Background
The Forum for African Women Educationalists (FAWE) is a Pan African women’s organization whose mission is to support girls’ and women acquire education for development. FAWE was founded in 1992 and its headquarters are in Nairobi, Kenya. FAWE Rwanda is one of the 34 chapters across Africa.
FAWE Rwanda was founded in 1997 by a group of Rwandese women whose common goal is to build the country and promote national development through girls’ and women’s education. Since its inception, FAWE Rwanda has grown to become a reputable partner and focal point on female education in Rwanda.
FAWE Rwanda is seeking to hire a competent supplier for office stationaries and office devices
2. Required documents for Administrative/ technical evaluation:
- Official letter to the Executive Director of FAWE Rwanda expressing the company’s interest to bid for this lot.
- Company Registration Certificate from RDB with core business supplying office stationaries and devices.
- Valid Tax Clearance from Rwanda Revenue Authority (RRA)
- At least 3 certificates of good completion of similar services from Non-Government Organizations
- Financial proposal in Rwandan Francs (all tax included) for delivering the items in the table below.
3. Instructions to bidders:
1. Failing to submit any of the requested documents will lead to the rejection of the bid.
2.The financial offer will be analyzed for only companies that will pass the administration/technical analysis.
3. The table below shows the list of items that needs to be quoted: The bidders are requested to provide quotations (unit cost) for each item, failure to quote for any item mentioned below will lead to the rejection of the bid.
|
S/N |
ITEMS DESCRIPTION & SPECIFICATION |
UNIT COST |
|
1 |
Reams of paper A4 ( a carton of 5 reams) |
|
|
2 |
Notebooks A5 (spiral)/piece |
|
|
3 |
Cartridge for HP LaserJet P1505n original /piece |
|
|
4 |
Cartridge for HP LaserJet Pro M102a original/piece |
|
|
5 |
Cartridge 410A original original/piece |
|
|
6 |
Cartridge for HP LaserJet promfpm428dn original |
|
|
7 |
Cartridge Office Jet Pro8710 original |
|
|
8 |
Cartridge ProMFP M477dw original |
|
|
9 |
Box file ALBA RADO/piece |
|
|
10 |
Box file in plastic /FIS RADO/piece |
|
|
11 |
Pen (crystal Bic original /box of 50 pieces) |
|
|
12 |
Post-it ( self-adhesive notes ) small size/piece |
|
|
13 |
Post-it ( self-adhesive notes ) big size/piece: 7.6&12.7cm 3"*5 |
|
|
14 |
Binder clips small size /a packet |
|
|
15 |
Binder clips medium size /a packet |
|
|
16 |
Binder clips big size/a packet |
|
|
17 |
Paper clips small size/packet |
|
|
18 |
Paper clips medium size/packet |
|
|
19 |
Paper clips big size/packet |
|
|
20 |
Envelopes A3 kaki /packet of 50 pieces |
|
|
21 |
Envelopes A4 kaki /packet of 50 pieces |
|
|
22 |
Envelopes A5 kaki/packet of 50 pieces |
|
|
23 |
Flipcharts of 25 sheets , size 810*158cm |
|
|
24 |
Flip chart stand 60*90 |
|
|
25 |
Manila paper/piece |
|
|
26 |
Note books A4 (spiral)/piece |
|
|
27 |
Exercise book squared 200 pages jambo or similar quality/piece |
|
|
28 |
Mathematical set OXFORD (boite mathematical)/piece |
|
|
29 |
Periodic table /piece |
|
|
30 |
Hard cover register book FIS original 210mm*330mm/piece |
|
|
31 |
Cartridge for HP LaserJet M101-m106/original (not refilled)/piece |
|
|
32 |
Snowman markers (mix colors)/box of 12 pieces |
|
|
33 |
White board markers /box of 12 pieces |
|
|
34 |
Scotch (masking tape small size)/piece |
|
|
35 |
Scotch (masking tape big size)/piece |
|
|
36 |
Scotch (transparent) big size/piece |
|
|
37 |
Spiral small size/1 piece |
|
|
38 |
Spiral medium size/1 piece |
|
|
39 |
Spiral big size/1 piece |
|
|
40 |
Blanco (correction fluid)/1 piece |
|
|
41 |
Stapling machine /agrafeuse Rapid E14 86 mm/piece |
|
|
42 |
Stapling machine FIS No 76/piece |
|
|
43 |
Stapling machine big size/piece |
|
|
44 |
Pencils HB (6621)/piece |
|
|
45 |
Dairy (agenda) big size/piece |
|
|
46 |
Dairy (agenda) small size/piece |
|
|
47 |
Calculator Casio medium size/piece |
|
|
48 |
Office trays (3 compartments)/piece |
|
|
49 |
Small white envelopes (DL110mm*220)/packet of 50 pieces |
|
|
50 |
Rulers (Haco) in plastic /original/piece |
|
|
51 |
Hanging folder king's with accessories/piece |
|
|
52 |
Power strip (multiplies) with 6 ports, Kadris original/piece |
|
|
53 |
Power strip (multiplies) with 6 ports, Legrand original/piece |
|
|
54 |
Glue UHU/a tube of 20ml |
|
|
55 |
Highlighters mix colors/a box of 12 pieces |
|
|
56 |
Punching machine medium size/original quality/piece |
|
|
57 |
Punching machine big size/original quality/piece |
|
|
58 |
Transparent binding covers A4/piece |
|
|
59 |
Hard binding covers A4/piece |
|
|
60 |
Paper request voucher book (50 pages) |
|
|
61 |
Signataire/piece |
|
|
62 |
Laptop stand |
4. Proposal submission
The interested Firms meeting the above criteria are requested to submit their proposals both in 2 separate sealed inner envelopes (one containing the technical offer and the other one the financial offer in Rwandan Francs). The following physical address of FAWE Rwanda Address: REB premises, Remera, B.P 6703, Kigali, Rwanda, and submitted by 19th January 2026 before 3 pm.
Done at Kigali on 22nd December 2025.
Approved by:
MUTESI B Alice
Executive Director
FAWE Rwanda
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