The Executive Secretary role is based in Ruhango District and operates at Level 8.II. This is a full-time position under statute, with 9 posts available. The role involves coordinating and performing daily administrative duties at the Cell level, ensuring citizen safety and security, and coordinating development and innovation activities. The Executive Secretary is also responsible for mobilizing citizens for government programs, coordinating community policing, revenue generation, and monitoring the land committee. Additionally, the role serves as a civil registrar, collects basic statistical data, coordinates planning and reporting, and ensures timely submission of all reports from Cell Administration. The position requires effective coordination and reporting on the performance of Cell-level stakeholders, including volunteer groups, NGOs, FBOs, and other partners. Maintaining Cell documents, acting as a rapporteur for meetings, and ensuring proper management of government property are key duties. The Executive Secretary will coordinate the implementation of approved activities, support proper land use in accordance with the District Master Plan, and assist in preventing illegal land use and unauthorized constructions. The role also involves performing other responsibilities as specified by law or assigned by the supervisor.

• To coordinate and perform daily duties related to Cell administration;
• To ensure safety and security of the citizens at cell level;
• To coordinate development and innovation activities at cell level;
• To mobilize citizens on participation in government programs at the Cell level;
• To coordinate community policing related activities at cell level;
• To coordinate revenue generation activities at cell level;
• To coordinate and monitor activities of the land Committee at the Cell level;
• To serve as a civil registrar and deliver services related to civil registration at cell level;
• To coordinate the collection of basic statistical data on the state of the Cell and submit them to the Executive Secretary of the Sector;
• Coordinate the planning and reporting activities at cell level;
• Ensure timely submission of all reports requested from the Cell Administration;
• Ensure effective coordination and reporting on the performance of Cell-level stakeholders, including volunteer groups, NGOs, FBOs, and other partners;
• To keep all documents of the Cell;
• To be a rapporteur of meetings of the Consultative Committee on Development of the Cell;
• To ensure proper management of the government property in the Cell;
• To coordinate the implementation of activities approved by competent higher authorities;
• Support the proper use of land in accordance with the District Master Plan or physical plans and assist in preventing and eliminating illegal land use and unauthorized constructions within the Cell;
• To perform other responsibilities as may be specified by other laws;
• Perform any other duties assigned by the supervisor.