An international Marine Construction Company is looking for is looking for a qualified and experienced Document Controller with proven experience in international Oil & Gas projects as well as familiarity with ADCI/ IMCA diving standards for an upcoming project in Lake Kivu, Rwanda to manage the critical flow of information and contractual documentation.

A Document Controller is essential for the timely, accurate, and efficient preparation and management of all project documentation. The successful candidate will control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced by technical teams and external parties.

Fundamental Duties will include, but not limited to;

The successful candidate will be the central gatekeeper for all project communication andtechnical records:

• Matrix Management: Implementation of the document control matrix in coordination with the client.
• Transmittals: Transmittal of official documents through the communication matrix and the timely submission of contractual documents in line with the contract schedule.
• Follow-Up: Follow up on received documents to ensure they are acted upon and answered by the appropriate project teams.
• Record Management: File documents in physical and digital records and ensure appropriate, secure storage.
• Accuracy & Maintenance: Review and maintain the accuracy of all records, editing where necessary to ensure they are up to date.
• Information Flow: Liaise with and distribute project-related information with all levels of the project team and potentially external parties.
• Request Management: Manage requests for documentation and manage the processes around documentation within the organization.
• Project Closeout: Assist in the Handover of Documentation at Project Close Out.
• Confidentiality: Maintain strict confidentiality around sensitive documentation.
• Reporting: Prepare ad-hoc reports on projects when required.

What We’re Looking For;

We are looking for a meticulous professional with a background in high-stakes construction environments:

• Experience: Proven experience in international Oil & Gas projects (Mandatory).
• Industry Experience: Must be having experience in marine works. Be familiar with Diving regulations (IMCA/ADCI) & reporting requirements.
• Methodology: Proficiency in Document Control Methodology.
• Approach: Precise, systematic, and proficient in approach to all project document control and files.
• Communication: Excellent spoken and written English, with familiarity with contractual terminology.

• Matrix Management: Implementation of the document control matrix in coordination with the client.
• Transmittals: Transmittal of official documents through the communication matrix and the timely submission of contractual documents in line with the contract schedule.
• Follow-Up: Follow up on received documents to ensure they are acted upon and answered by the appropriate project teams.
• Record Management: File documents in physical and digital records and ensure appropriate, secure storage.
• Accuracy & Maintenance: Review and maintain the accuracy of all records, editing where necessary to ensure they are up to date.
• Information Flow: Liaise with and distribute project-related information with all levels of the project team and potentially external parties.
• Request Management: Manage requests for documentation and manage the processes around documentation within the organization.
• Project Closeout: Assist in the Handover of Documentation at Project Close Out.
• Confidentiality: Maintain strict confidentiality around sensitive documentation.
• Reporting: Prepare ad-hoc reports on projects when required.

• Proficiency in Document Control Methodology.
• Precise, systematic, and proficient in approach to all project document control and files.
• Excellent spoken and written English, with familiarity with contractual terminology.

• Proven experience in international Oil & Gas projects (Mandatory).
• Must be having experience in marine works.
• Be familiar with Diving regulations (IMCA/ADCI) & reporting requirements.