Background information about the job or company

This role is within the rutsiro district, focusing on administrative and coordination duties at the Cell level. The Executive Secretary will play a crucial part in ensuring the smooth functioning of local governance and community development initiatives.

Responsibilities or duties

1. To coordinate and perform daily duties related to Cell administration;

2. To ensure safety and security of the citizens at cell level;

3. To coordinate development and innovation activities at cell level;

4. To mobilize citizens on participation in government programs at the Cell level;

5. To coordinate community policing related activities at cell level;

6. To coordinate revenue generation activities at cell level;

7. To coordinate and monitor activities of the land Committee at the Cell level;

8. To serve as a civil registrar and deliver services related to civil registration at cell level;

9. To coordinate the collection of basic statistical data on the state of the Cell and submit them to the Executive Secretary of the Sector;

10. Coordinate the planning and reporting activities at cell level;

11. Ensure timely submission of all reports requested from the Cell Administration;

12. Ensure effective coordination and reporting on the performance of Cell-level stakeholders, including volunteer groups, NGOs, FBOs, and other partners;

13. To keep all documents of the Cell;

14. To be a rapporteur of meetings of the Consultative Committee on Development of the Cell;

15. To ensure proper management of the government property in the Cell;

16. To coordinate the implementation of activities approved by competent higher authorities;

17. Support the proper use of land in accordance with the District Master Plan or physical plans and assist in preventing and eliminating illegal land use and unauthorized constructions within the Cell;

18. To perform other responsibilities as may be specified by other laws;

19. Perform any other duties assigned by the supervisor.

Qualifications or requirements

The specific qualifications are not detailed in the job posting, but it is implied that candidates should possess strong administrative, coordination, and communication skills. A background in public administration or a related field would be beneficial.

Experience needed

Experience in a similar administrative or governmental role is likely required, though specific years are not mentioned.

Any other provided details

This is a full-time position (38 hours per week) under Statute, Level 8.II, with 29 posts available. Exams will be conducted, including Psychometric Test, Written, and Oral assessments. The role reports to the Executive Secretary.

• To coordinate and perform daily duties related to Cell administration;
• To ensure safety and security of the citizens at cell level;
• To coordinate development and innovation activities at cell level;
• To mobilize citizens on participation in government programs at the Cell level;
• To coordinate community policing related activities at cell level;
• To coordinate revenue generation activities at cell level;
• To coordinate and monitor activities of the land Committee at the Cell level;
• To serve as a civil registrar and deliver services related to civil registration at cell level;
• To coordinate the collection of basic statistical data on the state of the Cell and submit them to the Executive Secretary of the Sector;
• Coordinate the planning and reporting activities at cell level;
• Ensure timely submission of all reports requested from the Cell Administration;
• Ensure effective coordination and reporting on the performance of Cell-level stakeholders, including volunteer groups, NGOs, FBOs, and other partners;
• To keep all documents of the Cell;
• To be a rapporteur of meetings of the Consultative Committee on Development of the Cell;
• To ensure proper management of the government property in the Cell;
• To coordinate the implementation of activities approved by competent higher authorities;
• Support the proper use of land in accordance with the District Master Plan or physical plans and assist in preventing and eliminating illegal land use and unauthorized constructions within the Cell;
• To perform other responsibilities as may be specified by other laws;
• Perform any other duties assigned by the supervisor.