Background

This is a contract position within the City of Kigali.

Responsibilities

• Participate in the preparation of action plans and budgets;
• Reviews and finalizes final and mid-term budgets for all allotments including development of detailed justifications;
• Participate in budget negotiations with MINECOFIN;
• Consolidate revenue collection reports in collaboration with RRA;
• Coordinate the budget revision process
• Preparation of annual, quarterly and monthly cash plans of the City of Kigali in collaboration with other departments;
• Preparation of periodic fund requests from the Treasury;
• Generate purchase orders for internal approval.
• Processing commitments for different requests;
• Ensure all invoices and various requests received from the financial controller are well verified before payment;
• Check payment documents for further processing;
• Ensure all invoices from external parties (contractors, suppliers, etc.) are paid in due time and safe keep transaction supporting documents;
• Record all transactions properly in IFMIS or other accounting software and submit the monthly consolidated report within the stipulated deadlines;
• Maintain bank accounts, ensure monthly bank statements and account overviews are produced regularly;
• Prepare bank accounts reconciliation statements;
• Quarterly review of CoK expenditure vouchers to guide the next quarter disbursement;
• Implement strong internal control systems in decentralized entities to ensure transparency and accountability;
• Provide technical / financial assistance to all implementing decentralized entities in the CoK;
• Consolidate the financial reports and generate the accounting information of decentralised entities;
• Preparation of periodic budget execution and financial statement reports;
• Maintain and regularly update of CoK assets inventory register;
• Ensure that the preparation and review of periodic inventory and fixed asset report is timely produced;
• Monitor the implementation of the employees’ performance contracts and their appraisals in the finance department;
• Consolidate and submit the annual performance evaluation report of employees to DAF for further review;
• Monitor the preparation of the payroll lists, fringe benefits of all concerned staff at the finance department;
• Facilitate external and internal audit of the CoK;
• Facilitate process of internal and external audit of different NBAs under CoK supervision;
• Preparation and submission of activity plans and periodic reports;
• Perform any other duties assigned by the supervisor.

Qualifications

Not specified.

Experience

Not specified.

Other Details

Exams to be conducted: Psychometric Test, Written, Oral. Reports to Director of Finance Unit.

• Participate in the preparation of action plans and budgets;
• Reviews and finalizes final and mid-term budgets for all allotments including development of detailed justifications;
• Participate in budget negotiations with MINECOFIN;
• Consolidate revenue collection reports in collaboration with RRA;
• Coordinate the budget revision process
• Preparation of annual, quarterly and monthly cash plans of the City of Kigali in collaboration with other departments;
• Preparation of periodic fund requests from the Treasury;
• Generate purchase orders for internal approval.
• Processing commitments for different requests;
• Ensure all invoices and various requests received from the financial controller are well verified before payment;
• Check payment documents for further processing;
• Ensure all invoices from external parties (contractors, suppliers, etc.) are paid in due time and safe keep transaction supporting documents;
• Record all transactions properly in IFMIS or other accounting software and submit the monthly consolidated report within the stipulated deadlines;
• Maintain bank accounts, ensure monthly bank statements and account overviews are produced regularly;
• Prepare bank accounts reconciliation statements;
• Quarterly review of CoK expenditure vouchers to guide the next quarter disbursement;
• Implement strong internal control systems in decentralized entities to ensure transparency and accountability;
• Provide technical / financial assistance to all implementing decentralized entities in the CoK;
• Consolidate the financial reports and generate the accounting information of decentralised entities;
• Preparation of periodic budget execution and financial statement reports;
• Maintain and regularly update of CoK assets inventory register;
• Ensure that the preparation and review of periodic inventory and fixed asset report is timely produced;
• Monitor the implementation of the employees’ performance contracts and their appraisals in the finance department;
• Consolidate and submit the annual performance evaluation report of employees to DAF for further review;
• Monitor the preparation of the payroll lists, fringe benefits of all concerned staff at the finance department;
• Facilitate external and internal audit of the CoK;
• Facilitate process of internal and external audit of different NBAs under CoK supervision;
• Preparation and submission of activity plans and periodic reports;
• Perform any other duties assigned by the supervisor.