JOB DETAILS:
HR & Logistics Officer
Level:6.III
Job description
Reporting channel: reports to the Director of Administration and Finance
Duties and Responsibilities :
• Assess client needs, interpret and apply HR strategy and policies, rules and regulations, approach and contributes to the maintenance of high staff morale;
• Ensures effective human resources management focusing on achievement of the objectives of the projects;
• Conduct capacity assessment and prepare capacity building plans to reinforce staff performance and career development focusing on achievement of the key targets; and
• Facilitate knowledge building and knowledge sharing in the RTDA and beyond focusing on achievements of key objectives.
• Monitor the entire RTDA project recruitment process
• Maintain personal files for all RTDA employees and a systematic filing system human resource reports, correspondence and other documents for the purpose of confidentiality;
• Prepare salary payments and all accompanied procedures (declarations to CSR, RSSB and tax declarations to Rwanda Revenue Authority), respecting always deadlines;
• Keep statistics on employees’ movements at work (leave for service, for medical reason, personal reason or annual leave) and their manner to respect the hour of starting and ending the work;
• Interpret and implement the terms and conditions of service for the RTDA’s employees to ensure that employees are properly rewarded for their services to the Agency;
• Maintain good working relationship with the local labour and other government/civil officials to facilitate communication with employees on matters affecting them and to gain their confidence and trust in the RTDA’s treatment of employees; and
• Ensure the maintenance of cleanliness and sanitation in the office premises and workplace and implements approved policies on the matter;
• Prepare plans and programs for the protection, preservation and maintenance of government properties, facilities and structures from any form of destructions/damages; and
• Study, prepare and respond to communications addressed to the RTDA on logistic matters.
• Manage logistics operations including all assets in order to ensure timely and cost-effective implementation of projects within RTDA;
• Determine the actual office equipment and supply requirements of all units in the RTDA;
• Perform any other relevant tasks as assigned by the SPIUC/ RTDA Management
Minimum Qualifications
• Bachelor's Degree in Economics
0 Year of relevant experience
• Bachelor’s Degree in Public Administration
0 Year of relevant experience
• Bachelor's Degree in Management
0 Year of relevant experience
• Bachelor's Degree in Human Resource Management
0 Year of relevant experience
• Bachelor's Degree in Store Management
0 Year of relevant experience
• Bachelor's Degree in Accounting
0 Year of relevant experience
• Bachelor's Degree in Finance
0 Year of relevant experience
• Bachelor’s Degree in Social Science
0 Year of relevant experience
Competency and Key Technical Skills
• Integrity
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Report writing and presentation skills
• Knowledge of management of material resources
• Knowledge of supply chain management
• Time management skills
• Knowledge of Management of Material Resources
• Team working Skills">
HR & Logistics Officer
Level:6.III
Job description
Reporting channel: reports to the Director of Administration and Finance
Duties and Responsibilities :
• Assess client needs, interpret and apply HR strategy and policies, rules and regulations, approach and contributes to the maintenance of high staff morale;
• Ensures effective human resources management focusing on achievement of the objectives of the projects;
• Conduct capacity assessment and prepare capacity building plans to reinforce staff performance and career development focusing on achievement of the key targets; and
• Facilitate knowledge building and knowledge sharing in the RTDA and beyond focusing on achievements of key objectives.
• Monitor the entire RTDA project recruitment process
• Maintain personal files for all RTDA employees and a systematic filing system human resource reports, correspondence and other documents for the purpose of confidentiality;
• Prepare salary payments and all accompanied procedures (declarations to CSR, RSSB and tax declarations to Rwanda Revenue Authority), respecting always deadlines;
• Keep statistics on employees’ movements at work (leave for service, for medical reason, personal reason or annual leave) and their manner to respect the hour of starting and ending the work;
• Interpret and implement the terms and conditions of service for the RTDA’s employees to ensure that employees are properly rewarded for their services to the Agency;
• Maintain good working relationship with the local labour and other government/civil officials to facilitate communication with employees on matters affecting them and to gain their confidence and trust in the RTDA’s treatment of employees; and
• Ensure the maintenance of cleanliness and sanitation in the office premises and workplace and implements approved policies on the matter;
• Prepare plans and programs for the protection, preservation and maintenance of government properties, facilities and structures from any form of destructions/damages; and
• Study, prepare and respond to communications addressed to the RTDA on logistic matters.
• Manage logistics operations including all assets in order to ensure timely and cost-effective implementation of projects within RTDA;
• Determine the actual office equipment and supply requirements of all units in the RTDA;
• Perform any other relevant tasks as assigned by the SPIUC/ RTDA Management
Minimum Qualifications
• Bachelor's Degree in Economics
0 Year of relevant experience
• Bachelor’s Degree in Public Administration
0 Year of relevant experience
• Bachelor's Degree in Management
0 Year of relevant experience
• Bachelor's Degree in Human Resource Management
0 Year of relevant experience
• Bachelor's Degree in Store Management
0 Year of relevant experience
• Bachelor's Degree in Accounting
0 Year of relevant experience
• Bachelor's Degree in Finance
0 Year of relevant experience
• Bachelor’s Degree in Social Science
0 Year of relevant experience
Competency and Key Technical Skills
• Integrity
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Report writing and presentation skills
• Knowledge of management of material resources
• Knowledge of supply chain management
• Time management skills
• Knowledge of Management of Material Resources
• Team working Skills">
JOB DETAILS:
RECRUITMENT NOTICE Nº 011/12/2022
MUGANGA SACCO is a Savings and Credit Cooperative for Health sector staff in Rwanda headquartered in Kicukiro District (KK 15 Rd, Kigali Silverback Mall,1st F). Its primary objective is to improve members’ socio-economic conditions and promote access to finance, by assisting them to make savings and access low-rate loans, therefore contributing significantly to their retention. It is a legally registered SACCO by Rwanda Cooperative Agency (RCA) and licensed by the National Bank of Rwanda (BNR).
Muganga SACCO wishes to recruit the competent and self-driven staff on the position of HR and Administration Manager on permanent basis regardless the gender, and other kind of discriminations.
RECRUITMENT DETAILS:
Position: HR and Administration Manager
Number of needed staff: One
Employment period: Open-ended period (Full-time)
Working place: Head Office
JOB PURPOSE STATEMENT
Reporting to Director of Finance and Administration, the HR and Administration Manager position is responsible for Planning, organizing, directing, coordinating all HR, logistics, asset management, and fleet management activities and ensure effective implementation of the HR and Administration policies and procedures.
KEY RESPONSIBILITIES
• Contribute to the development of human management capital policy and strategy, ensuring that the business leverages on all information and data in developing a responsive human capital strategy;
• Recommend improvements to the existing policies, procedures and processes on human capital management, to ensure the guidelines are reflective of the day to day needs;
• Coordinate the performance management process across the business, capturing user feedback, timeliness and quality in the process
• Conduct Capacity needs assessment,
• develop and implement the training programs, and ensure calendars are submitted to users in a timely manner, suppliers identified and contracted, and training reports submitted in a timely manner
• Contribute to the development of an organization-wide strategy for recruiting and onboarding a high quality and diverse workforce through effective processes for staff screening and selection.
• Create staffing plans to guide the Muganga SACCO in filling various positions and address staffing concerns as and when need arises
• Develop and implement recruitment plans, providing cost efficiency in the resourcing process, and ensuring responsiveness to the business talent needs
• Determine staff selection criteria in collaboration with respective hiring managers as a yardstick for shortlisting job application
• Coordinate onboarding of new hires including to ensure quick familiarization with the work environment and fast settlement;
• Coordinate the maintenance of human resource records, both online and physical, for ease of reference when need arises.
• Coordinate the processing of payroll and all other benefits by reviewing salary adjustment reports, verifying payroll and deductions to ensure accuracy of staff pay;
KEY MEASURABLE GOALS
• Staff evaluated on time
• Up-to-date HR Manual – Internal Rules and Regulations
• Training plans executed and evaluated
• Training Needs Assessment Report;
• Training Impact Evaluation Report
• Payroll
• Staff file well maintained
• Annual Leave Plan
• Availability of office supplies and proper maintenance of equipment
• Working office facilities and surroundings well maintained
• Compliance with up to date administrative systems, policies and procedures
• Satisfactory services rendered by the service providers
SKILLS & COMPETENCIES
• Knowledge in Resources Management
• Knowledge of the Rwanda Labour Laws and regulations as well as international labour laws
• Knowledge and skills in performance management
• Knowledge of Rwanda's financial management standards and procedures
• Budgeting and Expenditure management skills
• Judgment &decision making skills
• Assets management
• Supervisory skills
• Planning and organization skills
• Report writing & presentation skills
• Knowledge of office administration
• Knowledge in conflict management
REQUIREMENTS
• Being Rwandan aged between 30 and 45 years’ old;( Copy of ID required)
• Bachelor’s degree in accounting, business administration, finance or related field with at least 10 years working experience or Master in Business Administration, Human Resources Management, Management or related field with Specialization in Human Resource or Administration with 7 years working experience (Proof of experience required)
• Having an experience of 7 years in financial institution (BANK, MFI or SACCO) or 10 years of experience in other institution and at least 3 years of experience to the similar managerial position is an added advantage;
• Fluent in Kinyarwanda and English (Knowledge of French is an added advantage);
• Ready to work (most of the time) on field and traveling in the provinces outside Kigali.
RECRUITMENT NOTICE Nº 011/12/2022
MUGANGA SACCO is a Savings and Credit Cooperative for Health sector staff in Rwanda headquartered in Kicukiro District (KK 15 Rd, Kigali Silverback Mall,1st F). Its primary objective is to improve members’ socio-economic conditions and promote access to finance, by assisting them to make savings and access low-rate loans, therefore contributing significantly to their retention. It is a legally registered SACCO by Rwanda Cooperative Agency (RCA) and licensed by the National Bank of Rwanda (BNR).
Muganga SACCO wishes to recruit the competent and self-driven staff on the position of HR and Administration Manager on permanent basis regardless the gender, and other kind of discriminations.
RECRUITMENT DETAILS:
Position: HR and Administration Manager
Number of needed staff: One
Employment period: Open-ended period (Full-time)
Working place: Head Office
JOB PURPOSE STATEMENT
Reporting to Director of Finance and Administration, the HR and Administration Manager position is responsible for Planning, organizing, directing, coordinating all HR, logistics, asset management, and fleet management activities and ensure effective implementation of the HR and Administration policies and procedures.
KEY RESPONSIBILITIES
• Contribute to the development of human management capital policy and strategy, ensuring that the business leverages on all information and data in developing a responsive human capital strategy;
• Recommend improvements to the existing policies, procedures and processes on human capital management, to ensure the guidelines are reflective of the day to day needs;
• Coordinate the performance management process across the business, capturing user feedback, timeliness and quality in the process
• Conduct Capacity needs assessment,
• develop and implement the training programs, and ensure calendars are submitted to users in a timely manner, suppliers identified and contracted, and training reports submitted in a timely manner
• Contribute to the development of an organization-wide strategy for recruiting and onboarding a high quality and diverse workforce through effective processes for staff screening and selection.
• Create staffing plans to guide the Muganga SACCO in filling various positions and address staffing concerns as and when need arises
• Develop and implement recruitment plans, providing cost efficiency in the resourcing process, and ensuring responsiveness to the business talent needs
• Determine staff selection criteria in collaboration with respective hiring managers as a yardstick for shortlisting job application
• Coordinate onboarding of new hires including to ensure quick familiarization with the work environment and fast settlement;
• Coordinate the maintenance of human resource records, both online and physical, for ease of reference when need arises.
• Coordinate the processing of payroll and all other benefits by reviewing salary adjustment reports, verifying payroll and deductions to ensure accuracy of staff pay;
KEY MEASURABLE GOALS
• Staff evaluated on time
• Up-to-date HR Manual – Internal Rules and Regulations
• Training plans executed and evaluated
• Training Needs Assessment Report;
• Training Impact Evaluation Report
• Payroll
• Staff file well maintained
• Annual Leave Plan
• Availability of office supplies and proper maintenance of equipment
• Working office facilities and surroundings well maintained
• Compliance with up to date administrative systems, policies and procedures
• Satisfactory services rendered by the service providers
SKILLS & COMPETENCIES
• Knowledge in Resources Management
• Knowledge of the Rwanda Labour Laws and regulations as well as international labour laws
• Knowledge and skills in performance management
• Knowledge of Rwanda's financial management standards and procedures
• Budgeting and Expenditure management skills
• Judgment &decision making skills
• Assets management
• Supervisory skills
• Planning and organization skills
• Report writing & presentation skills
• Knowledge of office administration
• Knowledge in conflict management
REQUIREMENTS
• Being Rwandan aged between 30 and 45 years’ old;( Copy of ID required)
• Bachelor’s degree in accounting, business administration, finance or related field with at least 10 years working experience or Master in Business Administration, Human Resources Management, Management or related field with Specialization in Human Resource or Administration with 7 years working experience (Proof of experience required)
• Having an experience of 7 years in financial institution (BANK, MFI or SACCO) or 10 years of experience in other institution and at least 3 years of experience to the similar managerial position is an added advantage;
• Fluent in Kinyarwanda and English (Knowledge of French is an added advantage);
• Ready to work (most of the time) on field and traveling in the provinces outside Kigali.