Expression of Interest(EoI)

Provision transport Services for Mine Site Inspections Across Rwanda

Reference number: 83490398

Background

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development; Good Governance; Climate, Energy and Sustainable Urban Development; Digitalization and Digital Economy; and regional projects in the Great Lakes Region.

The mining sector in Rwanda is a growing contributor to the country’s development. Its economic impact is demonstrated by the share of minerals of the country’s exports as well as for job creation in rural areas, which in turn spurs economic growth and hence contributes to government revenues. Nevertheless, the mining sector is yet largely characterized by small-scale mining operations and the related low usage of modern technology. One of the major challenges remain the limited capacity to enforce compliance of private mining operators to mining regulations and to international standards related to mineral sourcing, environmental and social protection as well as the occupational health and safety at mine site.  

To address these challenges and enhance the socio-economic contribution of the mining sector to national development, German Technical Cooperation (GIZ), the Rwanda Mines, Petroleum and Gas Board (RMB) and Rwanda Polytechnic, Kigali College are jointly implementing a project titled “Sustainable Development of the Mining Sector in Rwanda.” It is co-financed by the European Union (EU) and the German Federal Ministry for Economic Cooperation and Development (BMZ) and running from December 2022 – July 2026. 

The project would like to reinforce RMB inspection capacity to verify and ensure that mining activities in Rwanda do not have adverse effects on the mining workforce, the environment, and the surrounding communities. Inspections will also enhance responsible mineral sourcing and assist in curbing illicit practices in the mining sector such as illegal mining and mineral smuggling. Besides, they will also help to collect data and that will be used for traceability purposes and licence management as well as collecting geological information  

It is against this background that GIZ Rwanda would like to hire transport services for inspectors who will carry out the inspections at the mine and quarry sites in Rwanda.

Expected services from the supplier

The main objective of this tender is to engage a professional company to supply four (4) suitable vehicles to transport inspectors across Rwanda for a duration of 82 days. The vehicles and services must meet the following conditions:

• Supply of 4x4 vehicles with at least 5 seats (e.g., Toyota Land Cruiser Prado), capable of navigating Rwanda’s varied terrain.
• Each vehicle must be in excellent working condition, covered by valid insurance and a valid vehicle inspection certificate, equipped with active air conditioning and free from any pending traffic fines.
• Vehicles must be supplied with drivers and fuel, both provided at the supplier’s expense.
• The supplier must promptly replace any vehicle experiencing mechanical or operational issues to ensure uninterrupted service.
• The supplier bears all driver-related costs, including, overnight accommodation and daily allowances and meals.
• GIZ reserves the right to inspect the supplied vehicles at any time and request replacement if vehicles are deemed unfit.

Period of the contract

The contract is expected to run from June - until October 2025.

Eligibility criteria

The bidders must provide the following administrative documents:

• Copy of Business Registration certificate or Certificate of domestic Company Registration from RDB
• Copy of VAT certificate from RRA
• Valid Original tax clearance certificate from RRA
• The transport Company should provide proof of Registration with RURA for offering transport business in Rwanda
• Proof of at least 5 vehicles meeting the requirements with contracts of hire agreement /Yellow cards as proof of ownership for vehicles at the disposal of the Service provider.
• At least 3 years of Experience in the same transport sector offering Transport service
• Three (3) Reference certificates submitted from national or international institutions.
• The company must have at least an annual turnover of 40.000.000RWF and 4 employees (the bidder must complete self declaration of eligibility form)

The Company that will not have filled any of aforesaid conditions will be eliminated and their bids will not be considered for the next evaluation stage.

Submission of the offer

Your offer must be submitted in PDF file to RW_Quotation@giz.de until latest 17.06.2025 with the subject: “83490398 -Company name”.

The offers must be sent in one email with two separate files in PDF format:

1. 83490398-Eligibility documents
2. 83490398-Financial offer: Since the contract to be concluded is a contract for works, we would ask you to offer your services at a lump sum price. Financial offer must indicate the unit price per vehicle per day and the total price for 82 days. The offer must be in RWF and VAT exclusive, if applicable. The amount of the offer will be regarded as exclusive of VAT in the case where there is no information about VAT (Price sheet must be used).

If the emails exceed the default email size of 30MB, offers can be exceptionally submitted through https://filetransfer.giz.de/, as indicated. The subject of recipient notification must be edited with the subject above mentioned and the notification message must include the password to access the files.

Offers submitted through any other sharing platform, as google documents or similar will not be considered.

Without the subject mentioned, your offer may not be considered

Offers submitted in hard copy will not be considered.

GIZ reserves all rights