Grants Management and Compliance Coordinator
2025-06-11T10:24:52+00:00
BRAC
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https://www.greatrwandajobs.com/jobs
FULL_TIME
Kigali
Kigali
00000
Rwanda
Finance
Accounting & Finance
2025-07-10T17:00:00+00:00
Rwanda
8
About the Role:
The Grants Management and Compliance Coordinator will be responsible for ensuring the effective financial management and compliance of all donor-funded projects in BRAC Rwanda. This includes donor reporting, budget monitoring, compliance with donor and internal policies, and coordinating with program and finance teams to support the successful delivery of grant-funded activities. The role ensures that all grant activities are compliant, well-documented, and aligned with both donor and internal requirements, supporting high-quality program delivery and donor relations.
Key Responsibilities:
Grant Management & Compliance
- Ensure all grants are implemented in compliance with donor regulations, BRAC policies, and local laws.
- Maintain up-to-date knowledge of donor rules and regulations.
- Support grant kick-off, review, and close-out processes with relevant stakeholders.
- Ensure adherence to BRAC’s grant and sub-grant management policies and all donor requirements, including those of major institutional donors (e.g., MasterCard Foundation, UNFPA and AFD).
- Monitor and communicate changes in donor regulations and internal policies, providing guidance and training to relevant staff.
- Identify compliance risks and develop mitigation plans in collaboration with relevant teams.
- Lead or support due diligence processes for partners and sub-grantees, advising on compliance and risk management.
Financial Reporting & Budgeting
- Work with the finance team to prepare accurate and timely donor financial reports.
- Review project expenditures and ensure alignment with approved budgets.
- Monitor burn rates and provide regular budget vs. actual analysis to program leads and the Head of Finance.
- Coordinate the drafting and submission of high-quality financial and narrative reports, ensuring deadlines are met.
- Liaise with donors and affiliates regarding reporting requirements, clarifications, and changes.
- Analyze grant performance, identify issues, and support resolution through collaboration with program and finance teams.
Donor Communication & Documentation
- Serve as the central point of contact for grant management communications with donors and the organization and also responsible for donor finance queries and audits.
- Maintain complete grant files including agreements, modifications, and correspondences.
- Coordinate and respond to donor audit requests and ensure audit readiness at all times.
- Participate in strategic meetings, grant review sessions, and donor engagements as required.
Capacity Building & Coordination
- Work closely with program teams to build awareness on grant compliance and financial management.
- Conduct training sessions for field staff on donor regulations and BRAC financial procedures.
- Collaborate with the Monitoring and Evaluation (M&E) and program staff to align financial and programmatic reporting.
- Develop and deliver training and capacity-building initiatives for finance and program staff
- Maintain and enhance grant management systems, ensuring data quality and adherence to system guidelines.
- Act as a focal point for grant management tools and reporting functions at the country office.
Risk Management
- Identify potential financial and compliance risks in grant implementation and propose mitigating strategies.
- Escalate significant concerns to the Head of Finance and Senior Management Team in a timely manner.
Safeguarding responsibilities:
- Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
- Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
- Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
- Promote a culture of safeguarding, compliance, and continuous improvement within the grants management team.
Academic Qualifications:
- Minimum bachelor’s degree in Finance, Accounting, Business Administration, or any related field. A Master’s degree is preferred.
- Professional certificate like CPA, ACCA is preferred.
Required Skills, Competencies & Knowledge:
- Strong understanding of major donor regulations (e.g., MCF, USAID, EU, DFID, UN).
- Excellent proficiency in Microsoft Excel and financial reporting tools.
- Strong analytical, interpersonal, and communication skills.
- High attention to detail, integrity, and ability to manage multiple tasks under tight deadlines.
- Fluency in English is required; proficiency in French or Kinyarwanda is an asset.
- Strong skills in budgeting, financial analysis, and financial reporting
- Experience in developing and reviewing grant proposals and donor reports
- Deep understanding of donor regulations, compliance requirements, and risk management
- Ability to collect, analyze, and interpret data for reporting and compliance purposes.
- Excellent written and verbal communication skills, with the ability to translate technical data into clear, compelling narratives for stakeholders.
- Strong organizational, time management, and multitasking abilities
- Ability to work both independently and as part of a diverse team, often across different time zones.
- Professional certifications in grant management, compliance, or project management can be an added advantage.
Experience Requirements:
- Minimum 3 -5 years of relevant experience in grant finance, donor compliance, or project accounting, preferably in an NGO or donor-funded environment.
- Minimum Experience: At least 5–6 years of professional experience in grant management, compliance, project management, fundraising, or financial management is typically expected for this role.
- Sector Experience: Experience working in international development, with NGOs, or on projects funded by institutional donors (e.g., USAID, UN, foundations) is highly valued.
- Project Management: Demonstrated ability to manage multiple grants and coordinate across teams and departments.
- Reporting and Compliance: Proven experience in preparing financial and narrative reports, ensuring compliance with donor and internal regulations, and supporting audits.
Grant Management & Compliance Ensure all grants are implemented in compliance with donor regulations, BRAC policies, and local laws. Maintain up-to-date knowledge of donor rules and regulations. Support grant kick-off, review, and close-out processes with relevant stakeholders. Ensure adherence to BRAC’s grant and sub-grant management policies and all donor requirements, including those of major institutional donors (e.g., MasterCard Foundation, UNFPA and AFD). Monitor and communicate changes in donor regulations and internal policies, providing guidance and training to relevant staff. Identify compliance risks and develop mitigation plans in collaboration with relevant teams. Lead or support due diligence processes for partners and sub-grantees, advising on compliance and risk management. Financial Reporting & Budgeting Work with the finance team to prepare accurate and timely donor financial reports. Review project expenditures and ensure alignment with approved budgets. Monitor burn rates and provide regular budget vs. actual analysis to program leads and the Head of Finance. Coordinate the drafting and submission of high-quality financial and narrative reports, ensuring deadlines are met. Liaise with donors and affiliates regarding reporting requirements, clarifications, and changes. Analyze grant performance, identify issues, and support resolution through collaboration with program and finance teams. Donor Communication & Documentation Serve as the central point of contact for grant management communications with donors and the organization and also responsible for donor finance queries and audits. Maintain complete grant files including agreements, modifications, and correspondences. Coordinate and respond to donor audit requests and ensure audit readiness at all times. Participate in strategic meetings, grant review sessions, and donor engagements as required. Capacity Building & Coordination Work closely with program teams to build awareness on grant compliance and financial management. Conduct training sessions for field staff on donor regulations and BRAC financial procedures. Collaborate with the Monitoring and Evaluation (M&E) and program staff to align financial and programmatic reporting. Develop and deliver training and capacity-building initiatives for finance and program staff Maintain and enhance grant management systems, ensuring data quality and adherence to system guidelines. Act as a focal point for grant management tools and reporting functions at the country office. Risk Management Identify potential financial and compliance risks in grant implementation and propose mitigating strategies. Escalate significant concerns to the Head of Finance and Senior Management Team in a timely manner. Safeguarding responsibilities: Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment. Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action. Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so. Promote a culture of safeguarding, compliance, and continuous improvement within the grants management team.
Strong understanding of major donor regulations (e.g., MCF, USAID, EU, DFID, UN). Excellent proficiency in Microsoft Excel and financial reporting tools. Strong analytical, interpersonal, and communication skills. High attention to detail, integrity, and ability to manage multiple tasks under tight deadlines. Fluency in English is required; proficiency in French or Kinyarwanda is an asset. Strong skills in budgeting, financial analysis, and financial reporting Experience in developing and reviewing grant proposals and donor reports Deep understanding of donor regulations, compliance requirements, and risk management Ability to collect, analyze, and interpret data for reporting and compliance purposes. Excellent written and verbal communication skills, with the ability to translate technical data into clear, compelling narratives for stakeholders. Strong organizational, time management, and multitasking abilities Ability to work both independently and as part of a diverse team, often across different time zones. Professional certifications in grant management, compliance, or project management can be an added advantage.
Minimum bachelor’s degree in Finance, Accounting, Business Administration, or any related field. A Master’s degree is preferred. Professional certificate like CPA, ACCA is preferred.
JOB-68495974c5dc4
Vacancy title:
Grants Management and Compliance Coordinator
[Type: FULL_TIME, Industry: Finance, Category: Accounting & Finance]
Jobs at:
BRAC
Deadline of this Job:
Thursday, July 10 2025
Duty Station:
Kigali | Kigali | Rwanda
Summary
Date Posted: Wednesday, June 11 2025, Base Salary: Not Disclosed
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JOB DETAILS:
About the Role:
The Grants Management and Compliance Coordinator will be responsible for ensuring the effective financial management and compliance of all donor-funded projects in BRAC Rwanda. This includes donor reporting, budget monitoring, compliance with donor and internal policies, and coordinating with program and finance teams to support the successful delivery of grant-funded activities. The role ensures that all grant activities are compliant, well-documented, and aligned with both donor and internal requirements, supporting high-quality program delivery and donor relations.
Key Responsibilities:
Grant Management & Compliance
- Ensure all grants are implemented in compliance with donor regulations, BRAC policies, and local laws.
- Maintain up-to-date knowledge of donor rules and regulations.
- Support grant kick-off, review, and close-out processes with relevant stakeholders.
- Ensure adherence to BRAC’s grant and sub-grant management policies and all donor requirements, including those of major institutional donors (e.g., MasterCard Foundation, UNFPA and AFD).
- Monitor and communicate changes in donor regulations and internal policies, providing guidance and training to relevant staff.
- Identify compliance risks and develop mitigation plans in collaboration with relevant teams.
- Lead or support due diligence processes for partners and sub-grantees, advising on compliance and risk management.
Financial Reporting & Budgeting
- Work with the finance team to prepare accurate and timely donor financial reports.
- Review project expenditures and ensure alignment with approved budgets.
- Monitor burn rates and provide regular budget vs. actual analysis to program leads and the Head of Finance.
- Coordinate the drafting and submission of high-quality financial and narrative reports, ensuring deadlines are met.
- Liaise with donors and affiliates regarding reporting requirements, clarifications, and changes.
- Analyze grant performance, identify issues, and support resolution through collaboration with program and finance teams.
Donor Communication & Documentation
- Serve as the central point of contact for grant management communications with donors and the organization and also responsible for donor finance queries and audits.
- Maintain complete grant files including agreements, modifications, and correspondences.
- Coordinate and respond to donor audit requests and ensure audit readiness at all times.
- Participate in strategic meetings, grant review sessions, and donor engagements as required.
Capacity Building & Coordination
- Work closely with program teams to build awareness on grant compliance and financial management.
- Conduct training sessions for field staff on donor regulations and BRAC financial procedures.
- Collaborate with the Monitoring and Evaluation (M&E) and program staff to align financial and programmatic reporting.
- Develop and deliver training and capacity-building initiatives for finance and program staff
- Maintain and enhance grant management systems, ensuring data quality and adherence to system guidelines.
- Act as a focal point for grant management tools and reporting functions at the country office.
Risk Management
- Identify potential financial and compliance risks in grant implementation and propose mitigating strategies.
- Escalate significant concerns to the Head of Finance and Senior Management Team in a timely manner.
Safeguarding responsibilities:
- Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
- Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
- Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
- Promote a culture of safeguarding, compliance, and continuous improvement within the grants management team.
Academic Qualifications:
- Minimum bachelor’s degree in Finance, Accounting, Business Administration, or any related field. A Master’s degree is preferred.
- Professional certificate like CPA, ACCA is preferred.
Required Skills, Competencies & Knowledge:
- Strong understanding of major donor regulations (e.g., MCF, USAID, EU, DFID, UN).
- Excellent proficiency in Microsoft Excel and financial reporting tools.
- Strong analytical, interpersonal, and communication skills.
- High attention to detail, integrity, and ability to manage multiple tasks under tight deadlines.
- Fluency in English is required; proficiency in French or Kinyarwanda is an asset.
- Strong skills in budgeting, financial analysis, and financial reporting
- Experience in developing and reviewing grant proposals and donor reports
- Deep understanding of donor regulations, compliance requirements, and risk management
- Ability to collect, analyze, and interpret data for reporting and compliance purposes.
- Excellent written and verbal communication skills, with the ability to translate technical data into clear, compelling narratives for stakeholders.
- Strong organizational, time management, and multitasking abilities
- Ability to work both independently and as part of a diverse team, often across different time zones.
- Professional certifications in grant management, compliance, or project management can be an added advantage.
Experience Requirements:
- Minimum 3 -5 years of relevant experience in grant finance, donor compliance, or project accounting, preferably in an NGO or donor-funded environment.
- Minimum Experience: At least 5–6 years of professional experience in grant management, compliance, project management, fundraising, or financial management is typically expected for this role.
- Sector Experience: Experience working in international development, with NGOs, or on projects funded by institutional donors (e.g., USAID, UN, foundations) is highly valued.
- Project Management: Demonstrated ability to manage multiple grants and coordinate across teams and departments.
- Reporting and Compliance: Proven experience in preparing financial and narrative reports, ensuring compliance with donor and internal regulations, and supporting audits.
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
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