Lead School Secretary
2025-05-21T10:28:53+00:00
Ntare Louisenlund Community Benefit Company
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FULL_TIME
kigali
Kigali
00000
Rwanda
Business Management and Administration
Admin & Office
2025-05-27T17:00:00+00:00
Rwanda
8
Ntare Louisenlund School (Rwanda) aspires to become the premier institution in Africa, dedicated to fostering excellence in education. Through the Rwanda plus-STEM program, the school aims to attract the finest talents in mathematics, computer science, natural sciences, and technology, serving as a catalyst for innovation, entrepreneurship, and future-shaping endeavors. Situated on a sprawling 60-hectare campus in Rwanda's Bugesera District, a brief forty-five-minute drive from Kigali, the school is designed to accommodate up to 1,000 boarding students.
Ntare Louisenlund School is committed to delivering an exceptional international education, empowering students to seek scholarships at the world's leading universities. The student body will comprise two halves, with a portion selected through a rigorous assessment and funded by appropriate scholarships (plus-STEM stream), and the remainder consisting of students from across Africa pursuing the IB Diploma with their families financing the education. Seeking candidacy as an IB World School, Ntare Louisenlund School plans to offer the IB Middle Years Programme and Diploma Programme.
Operated and managed by Ntare Louisenlund CBC, in collaboration with Stiftung Louisenlund, a renowned institution with over 70 years of experience running a secondary boarding school in Germany, Ntare Louisenlund School strives for comparable excellence at both locations in Germany and Rwanda. A strategic partnership with the Rwandan government is envisioned to identify plus-STEM students eligible for government scholarships.
Your challenge and responsibilities:
Ntare Louisenlund School is seeking a detail-oriented and proactive Lead School Secretary to support the day-to-day operations of Ntare Louisenlund School. This role requires strong organizational, communication, and multitasking skills, with a focus on administrative efficiency, document management, and work with other staff in support for school events and personnel coordination including visitors and Parents that visit NLS campus. This position will report to the Head of Finance and Administration.
Key Responsibilities:
- Greet Visitors, Parents, and students in a professional and welcoming manner, directing them to the appropriate personnel or resources as needed.
- Answer phone calls, respond to inquiries, and relay messages to staff members in a timely and courteous manner.
- Maintain the school's main office, including managing incoming and outgoing mail, filing systems, and office supplies inventory.
- Assist with student enrollment and registration processes, including collecting and processing necessary paperwork, maintaining student records, and updating student databases.
- Assist with school reporting
- Coordinate scheduling and logistics for meetings, appointments, and school events, including room reservations, equipment setup, and catering arrangements.
- Prepare and distribute communication materials, such as newsletters, bulletins, and announcements, to parents, staff, and students.
- Assist with the organization and implementation of school activities, such as parent-teacher conferences, orientations, and special events.
- Collaborate with teachers, administrators, and other staff members to support the efficient operation of the school and address administrative needs.
- Manage student attendance records, including tracking absences, tardiness, and early dismissals, and communicating with parents regarding attendance issues.
- Assist with basic financial tasks, such as processing payments, maintaining financial records, and reconciling accounts under the guidance of the school's financial administrator.
- Maintain confidentiality of sensitive information and adhere to data protection regulations when handling student and personnel records.
- Perform general clerical duties, including typing, photocopying, scanning, and filing documents as required.
- Provide administrative support to school leadership and staff members, including assisting with special projects, research, and data entry tasks.
- Uphold and promote the school's mission, values, and policies in all interactions with stakeholders.
Your Profile
- Bachelor’s degree business administration or equivalent qualification is required additional certification in office administration or secretarial studies is preferred with 5 years of practical work experience.
- Proven experience in a similar administrative role, preferably in an educational setting.
- Proficiency in computer applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database management software.
- Excellent interpersonal skills, with the ability to interact professionally with diverse stakeholders.
- Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
- Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
- Flexibility to adapt to changing priorities and work independently as well as part of a team.
- Customer service-oriented mindset with a positive attitude and willingness to assist others.
- Fluency in English and Kinyarwanda is required, additional language proficiency is an advantage.
- Knowledge of basic accounting procedures and experience with financial record-keeping is desirable.
We offer:
- An exceptional in-house professional development programme with travel opportunities for further professional development.
- Small learning groups.
- An extensive and diverse co-curricular programme and the possibility of taking part in or offering co-curricular experiences for students.
- Collaboration with an experienced, internationally recognized school in Germany.
- Various partnerships with external educational partners.
- A committed, dedicated, and team-oriented staff.
- An attractive compensation package based on your level of experience. All staff salaries are paid in Rwandan Francs.
Key Responsibilities: Greet Visitors, Parents, and students in a professional and welcoming manner, directing them to the appropriate personnel or resources as needed. Answer phone calls, respond to inquiries, and relay messages to staff members in a timely and courteous manner. Maintain the school's main office, including managing incoming and outgoing mail, filing systems, and office supplies inventory. Assist with student enrollment and registration processes, including collecting and processing necessary paperwork, maintaining student records, and updating student databases. Assist with school reporting Coordinate scheduling and logistics for meetings, appointments, and school events, including room reservations, equipment setup, and catering arrangements. Prepare and distribute communication materials, such as newsletters, bulletins, and announcements, to parents, staff, and students. Assist with the organization and implementation of school activities, such as parent-teacher conferences, orientations, and special events. Collaborate with teachers, administrators, and other staff members to support the efficient operation of the school and address administrative needs. Manage student attendance records, including tracking absences, tardiness, and early dismissals, and communicating with parents regarding attendance issues. Assist with basic financial tasks, such as processing payments, maintaining financial records, and reconciling accounts under the guidance of the school's financial administrator. Maintain confidentiality of sensitive information and adhere to data protection regulations when handling student and personnel records. Perform general clerical duties, including typing, photocopying, scanning, and filing documents as required. Provide administrative support to school leadership and staff members, including assisting with special projects, research, and data entry tasks. Uphold and promote the school's mission, values, and policies in all interactions with stakeholders.
Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively. Ability to maintain confidentiality and handle sensitive information with discretion and professionalism. Flexibility to adapt to changing priorities and work independently as well as part of a team. Customer service-oriented mindset with a positive attitude and willingness to assist others. Fluency in English and Kinyarwanda is required, additional language proficiency is an advantage. Knowledge of basic accounting procedures and experience with financial record-keeping is desirable.
Your Profile Bachelor’s degree business administration or equivalent qualification is required additional certification in office administration or secretarial studies is preferred with 5 years of practical work experience. Proven experience in a similar administrative role, preferably in an educational setting. Proficiency in computer applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database management software. Excellent interpersonal skills, with the ability to interact professionally with diverse stakeholders.
JOB-682daae5bd704
Vacancy title:
Lead School Secretary
[Type: FULL_TIME, Industry: Business Management and Administration, Category: Admin & Office]
Jobs at:
Ntare Louisenlund Community Benefit Company
Deadline of this Job:
Tuesday, May 27 2025
Duty Station:
kigali | Kigali | Rwanda
Summary
Date Posted: Wednesday, May 21 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Ntare Louisenlund School (Rwanda) aspires to become the premier institution in Africa, dedicated to fostering excellence in education. Through the Rwanda plus-STEM program, the school aims to attract the finest talents in mathematics, computer science, natural sciences, and technology, serving as a catalyst for innovation, entrepreneurship, and future-shaping endeavors. Situated on a sprawling 60-hectare campus in Rwanda's Bugesera District, a brief forty-five-minute drive from Kigali, the school is designed to accommodate up to 1,000 boarding students.
Ntare Louisenlund School is committed to delivering an exceptional international education, empowering students to seek scholarships at the world's leading universities. The student body will comprise two halves, with a portion selected through a rigorous assessment and funded by appropriate scholarships (plus-STEM stream), and the remainder consisting of students from across Africa pursuing the IB Diploma with their families financing the education. Seeking candidacy as an IB World School, Ntare Louisenlund School plans to offer the IB Middle Years Programme and Diploma Programme.
Operated and managed by Ntare Louisenlund CBC, in collaboration with Stiftung Louisenlund, a renowned institution with over 70 years of experience running a secondary boarding school in Germany, Ntare Louisenlund School strives for comparable excellence at both locations in Germany and Rwanda. A strategic partnership with the Rwandan government is envisioned to identify plus-STEM students eligible for government scholarships.
Your challenge and responsibilities:
Ntare Louisenlund School is seeking a detail-oriented and proactive Lead School Secretary to support the day-to-day operations of Ntare Louisenlund School. This role requires strong organizational, communication, and multitasking skills, with a focus on administrative efficiency, document management, and work with other staff in support for school events and personnel coordination including visitors and Parents that visit NLS campus. This position will report to the Head of Finance and Administration.
Key Responsibilities:
- Greet Visitors, Parents, and students in a professional and welcoming manner, directing them to the appropriate personnel or resources as needed.
- Answer phone calls, respond to inquiries, and relay messages to staff members in a timely and courteous manner.
- Maintain the school's main office, including managing incoming and outgoing mail, filing systems, and office supplies inventory.
- Assist with student enrollment and registration processes, including collecting and processing necessary paperwork, maintaining student records, and updating student databases.
- Assist with school reporting
- Coordinate scheduling and logistics for meetings, appointments, and school events, including room reservations, equipment setup, and catering arrangements.
- Prepare and distribute communication materials, such as newsletters, bulletins, and announcements, to parents, staff, and students.
- Assist with the organization and implementation of school activities, such as parent-teacher conferences, orientations, and special events.
- Collaborate with teachers, administrators, and other staff members to support the efficient operation of the school and address administrative needs.
- Manage student attendance records, including tracking absences, tardiness, and early dismissals, and communicating with parents regarding attendance issues.
- Assist with basic financial tasks, such as processing payments, maintaining financial records, and reconciling accounts under the guidance of the school's financial administrator.
- Maintain confidentiality of sensitive information and adhere to data protection regulations when handling student and personnel records.
- Perform general clerical duties, including typing, photocopying, scanning, and filing documents as required.
- Provide administrative support to school leadership and staff members, including assisting with special projects, research, and data entry tasks.
- Uphold and promote the school's mission, values, and policies in all interactions with stakeholders.
Your Profile
- Bachelor’s degree business administration or equivalent qualification is required additional certification in office administration or secretarial studies is preferred with 5 years of practical work experience.
- Proven experience in a similar administrative role, preferably in an educational setting.
- Proficiency in computer applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database management software.
- Excellent interpersonal skills, with the ability to interact professionally with diverse stakeholders.
- Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
- Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
- Flexibility to adapt to changing priorities and work independently as well as part of a team.
- Customer service-oriented mindset with a positive attitude and willingness to assist others.
- Fluency in English and Kinyarwanda is required, additional language proficiency is an advantage.
- Knowledge of basic accounting procedures and experience with financial record-keeping is desirable.
We offer:
- An exceptional in-house professional development programme with travel opportunities for further professional development.
- Small learning groups.
- An extensive and diverse co-curricular programme and the possibility of taking part in or offering co-curricular experiences for students.
- Collaboration with an experienced, internationally recognized school in Germany.
- Various partnerships with external educational partners.
- A committed, dedicated, and team-oriented staff.
- An attractive compensation package based on your level of experience. All staff salaries are paid in Rwandan Francs.
Work Hours: 8
Experience in Months: 60
Level of Education: bachelor degree
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