The National Agricultural Export Development Board (NAEB) would like to recruit self-motivated and qualified candidates to fill the following position.

Responsibilities or duties

Under direct supervision of the Chief Finance Officer with the daily supervision of the SPIU Coordinator, the accountant will perform the specific duties which are as follows:

• Ensure all PSAC financial transactions are accurately approved and adequately supported according to IFAD and GOR Financial Management policies and for project and grant purpose in accordance with relevant PSAC financing agreement;
• Ensures invoices, cheque runs are processed in timely manner;
• Record all project and grant transaction into IFMIS accounting software in timely manner;
• Responsible to prepare month ends closing, petty cash and bank reconciliations;
• Monitor and track the use of project and grant assets, and report back to the chief accountants, the CFO and the coordinator of SPIU;
• Assist with the preparation of withdrawal application for replenishment/direct payment, etc;
• Assist with the preparation of the Interim unaudited financial report and other reports as required for the project and grant;
• Capture in the books and file all supporting documents of expenditures paid from the petty cash;
• Prepare all documents that are required for the payment of suppliers’ invoices duly approved by his supervisors;
• Take delivery of documents forwarded to the Accounting Department for payment;
• Monthly declaration of withholding tax deducted from suppliers’ invoices;
• Any other assignment or relevant duties in the field of his/her competences as may be assigned by his supervisors.
• Verification of supplier’s invoices for payment;
• Timely posting of all project accounting vouchers on the accounting software;
• Exercise proper custody of all posted vouchers and other accounting documents;
• Verification and checking of bank statements and accounting software printouts;
• Supervise and direct the accounting and logistical functions, to ensure efficiency;
• Preparation and submission of periodical financial reports on deadlines;
• Preparation of Withdrawal Applications;
• Regular spot check of petty cash fund and other reconciliation reports;
• Timely replenishment of operation account with project bank account;
• Authorization of payments vouchers;
• Facilitate financial audits and implementation support missions;
• Regular follow up of smooth functioning of the accounting software, and make contact with ICT staff and software suppliers;
• Submission of account printouts by components to the heads of components for analysis and comments;
• Give advice to management on accounting and administration matters;
• Liaise with bankers for bank matters;
• Any other relevant duties as may reasonably be assigned by the Chief Finance Officer.

Qualifications or requirements

• A minimum Bachelor’s degree in accounting or Finance from a recognized University;
• Should be part of ACCA or CPA;
• Recognized professional accounting qualifications is an advantage;
• Adequate knowledge of basic accounting procedures and policies;
• Adequate knowledge in generating financial statements;
• Proficiency in accounting software;
• good knowledge of computer applications in accounting
• Good analytical financial skills;
• Communicate effectively orally and in writing;
• Team work spirit;
• A Fluency in English or French (reading, writing and speaking) with a very good knowledge of the second language (French or English)

Experience needed

Practical experience of at least 5 years in a financial management unit and acquainted with accounting procedures in the public administration sector in or with internationally recognized financial institutions;

Previous experience with IFAD procedures and financial regulations would be an added advantage;

• Ensure all PSAC financial transactions are accurately approved and adequately supported according to IFAD and GOR Financial Management policies and for project and grant purpose in accordance with relevant PSAC financing agreement;
• Ensures invoices, cheque runs are processed in timely manner;
• Record all project and grant transaction into IFMIS accounting software in timely manner;
• Responsible to prepare month ends closing, petty cash and bank reconciliations;
• Monitor and track the use of project and grant assets, and report back to the chief accountants, the CFO and the coordinator of SPIU;
• Assist with the preparation of withdrawal application for replenishment/direct payment, etc;
• Assist with the preparation of the Interim unaudited financial report and other reports as required for the project and grant;
• Capture in the books and file all supporting documents of expenditures paid from the petty cash;
• Prepare all documents that are required for the payment of suppliers’ invoices duly approved by his supervisors;
• Take delivery of documents forwarded to the Accounting Department for payment;
• Monthly declaration of withholding tax deducted from suppliers’ invoices;
• Any other assignment or relevant duties in the field of his/her competences as may be assigned by his supervisors.
• Verification of supplier’s invoices for payment;
• Timely posting of all project accounting vouchers on the accounting software;
• Exercise proper custody of all posted vouchers and other accounting documents;
• Verification and checking of bank statements and accounting software printouts;
• Supervise and direct the accounting and logistical functions, to ensure efficiency;
• Preparation and submission of periodical financial reports on deadlines;
• Preparation of Withdrawal Applications;
• Regular spot check of petty cash fund and other reconciliation reports;
• Timely replenishment of operation account with project bank account;
• Authorization of payments vouchers;
• Facilitate financial audits and implementation support missions;
• Regular follow up of smooth functioning of the accounting software, and make contact with ICT staff and software suppliers;
• Submission of account printouts by components to the heads of components for analysis and comments;
• Give advice to management on accounting and administration matters;
• Liaise with bankers for bank matters;
• Any other relevant duties as may reasonably be assigned by the Chief Finance Officer.

• Adequate knowledge of basic accounting procedures and policies;
• Adequate knowledge in generating financial statements;
• Proficiency in accounting software;
• good knowledge of computer applications in accounting
• Good analytical financial skills;
• Communicate effectively orally and in writing;
• Team work spirit;
• A Fluency in English or French (reading, writing and speaking) with a very good knowledge of the second language (French or English)

• A minimum Bachelor’s degree in accounting or Finance from a recognized University;
• Should be part of ACCA or CPA;
• Recognized professional accounting qualifications is an advantage;
• Previous experience with IFAD procedures and financial regulations would be an added advantage;