Background information about the job or company:

Rwanda Ultimate Golf Course is a private company created to position Rwanda as the best golfing destination in Africa and one of the greatest in the world. The first project of Rwanda Ultimate Golf Course, to reach this goal, is the Kigali Golf Resort & Villas. The golf course is a real estate masterpiece designed by the worldwide famous Gary Player. The facility will also include a five-star Clubhouse and other amenities.

Responsibilities or duties:

• Receive, review, and process purchase requests from departments in line with approved budgets and specifications.
• Solicit quotations from approved suppliers and assist in bid analysis.
• Prepare purchase orders and ensure timely approvals and deliveries.
• Follow up with vendors to ensure timely and accurate fulfillment of orders.
• Maintain communication with suppliers regarding pricing, delivery timelines, and product specifications.
• Support in identifying new suppliers and updating the vendor database.
• Assist in evaluating supplier performance and ensuring compliance with RUGC standards.
• Maintain accurate procurement records including purchase requests, quotations, approvals, and delivery notes.
• Ensure all procurement activities are properly documented and filed.
• Support preparation of reports and audits as needed.
• Work closely with the Stores and Finance departments to reconcile orders, deliveries, and payments.
• Ensure that procurement supports cost efficiency without compromising quality.
• Participate in periodic stock verification and supplier performance reviews.
• Ensure all procurement activities comply with RUGC’s internal control policies and procedures.
• Maintain confidentiality and integrity in all procurement dealings.

Qualifications or requirements:

• Bachelor’s degree in Procurement, Supply Chain, Business Administration, or related field.
• Minimum 3 years of experience in procurement, preferably in hospitality or resort operations.
• Familiarity with procurement and inventory management systems such as MC/Material Control or ERP platforms.
• Good knowledge of sourcing procedures, vendor management, and purchasing ethics.

Experience needed:

Minimum 3 years of experience in procurement, preferably in hospitality or resort operations.

• Receive, review, and process purchase requests from departments in line with approved budgets and specifications.
• Solicit quotations from approved suppliers and assist in bid analysis.
• Prepare purchase orders and ensure timely approvals and deliveries.
• Follow up with vendors to ensure timely and accurate fulfillment of orders.
• Maintain communication with suppliers regarding pricing, delivery timelines, and product specifications.
• Support in identifying new suppliers and updating the vendor database.
• Assist in evaluating supplier performance and ensuring compliance with RUGC standards.
• Maintain accurate procurement records including purchase requests, quotations, approvals, and delivery notes.
• Ensure all procurement activities are properly documented and filed.
• Support preparation of reports and audits as needed.
• Work closely with the Stores and Finance departments to reconcile orders, deliveries, and payments.
• Ensure that procurement supports cost efficiency without compromising quality.
• Participate in periodic stock verification and supplier performance reviews.
• Ensure all procurement activities comply with RUGC’s internal control policies and procedures.
• Maintain confidentiality and integrity in all procurement dealings.

• Strong attention to detail and accuracy
• Excellent communication and coordination skills.
• Time management and ability to multitask in a fast-paced environment.
• Integrity, reliability, and team spirit.
• Good computer literacy (Excel, Word, and procurement systems).

• Bachelor’s degree in Procurement, Supply Chain, Business Administration, or related field.
• Minimum 3 years of experience in procurement, preferably in hospitality or resort operations.
• Familiarity with procurement and inventory management systems such as MC/Material Control or ERP platforms.
• Good knowledge of sourcing procedures, vendor management, and purchasing ethics.