Plan International is a rights-based development and humanitarian organisation working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children's rights and equality for girls. We have been building powerful partnerships for children for more than 80 years and are now active in more than 80 countries.

Our global strategy specifically focuses on girls, as they are often the most marginalised and often left behind. We have committed ourselves to the ambitious target of reaching 200 million girls over five years to ensure they can learn, lead, decide and thrive. This is our contribution to achieving sustainable development goals and the goals of gender equality.

In Rwanda, we started our actions in 2007 tackling root causes of the challenges girls and vulnerable children face, at both national and local levels in Bugesera, Gatsibo, and Nyaruguru Districts, and extended to 10 new Districts.

ROLE PURPOSE

The Senior Internal Controller will be accountable for objectively assessing the internal control environment, actions, methods, and practices of Plan International Rwanda (PIR). This includes keeping a record of all company finances to ensure that no funds are misplaced because of a lack of organisation or individual greed. S/he will be responsible for formulating appropriate audit programs, assigning and directing resources to complete the audit plans as scheduled and generating the final audit reports for internal and regulatory agency review. They will also ensure that thorough follow-up audits on previously identified issues are carried out.

S/he will lead all internal audit and assurance activities in PIR and coordinate and assist audits implemented by 3rd party audit firms and external/regulatory auditors. The senior internal auditor will work closely with all PIR departments while maintaining necessary auditor independence.

S/he will be responsible for fraud investigation in Rwanda, in collaboration with the Counter Fraud Unit.

Management scope, reporting lines, key relationships

Reports to: Country Director

Member of the Extended Country Management Team (ECMT)

Key relationships

Internal:

• Country Director – Line Manager
• Country Management Team
• Extended Country Management Team
• Finance team
• Program Leadership Team

External:

• Partners.
• Other INGO audit staff and networks.
• Audit and compliance leads at RH, GH, NOs and in-country donor offices.

Level of contact with children

Low contact: No contact or very low frequency of interaction

Physical Environment

The position is typical office environment

Accountabilities and MAIN WORK ACTIVITIES

Typical Responsibilities - Key End Results of Position

• Develop PIR's annual audit plan to assess controls, operational efficiencies and compliance with all policies, procedures and regulations.
• Perform different audit tasks, including preparation, paperwork, and other associated reports.
• Audit all PIR departments and locations, including partners, to determine the nature of operations and adequacy of the internal control system to achieve established objectives.
• Maintain a comprehensive system for recording all audit plans, work papers, findings, reports, and follow-up audits.
• Ensure the verification of financial transactions is executed quarterly to assure the correctness and accuracy of liabilities, assets, expenditures and receipts.
• Lead the coordination of audit assignments and ensure good interactions with Global Assurance, staff, external auditors and legal or statutory agencies.
• Recommend different methods that could help to enhance and improve internal control procedures.
• Work with the management to resolve issues that may have been identified through audit findings.
• Conduct research on the latest trends and other issues relating to audit practice.
• Recommend revisions and additions to policies and procedures to improve operations as well as internal controls.
• Conduct investigation on reported fraud cases in PIR, in coordination with the Counter Fraud Unit.
• Create audit finding presentations to be presented to the Country Management Team.
• Respond to ad hoc requests to address control issues on new business processes, policies and procedures, and provide consultative services to management.
• Perform other related assignments as assigned by management.

Risk Management

• Lead the risk management in PIR by organizing the quarterly discussion with the ECMT on risks, and monitoring the anchorage of risk management at all levels of PIR.
• Track the implementation of the risk register.
• Ensure that all inherent risks in PIR, including safeguarding children & young people, safety & security and fraud & corruption, are given top priority by management and all staff.
• Provide risk management and anti-fraud & corruption training to staff, new employees and partners as required.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Promotes and abides by internal policies and procedures including but not limited to: Child Protection Policy; Code of Conduct; mandatory reporting responsibility.
• Ensures that all staff signed safeguarding policies;
• Implement Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.

LEADERSHIP AND BUSINESS MANAGEMENT COMPETENCIES

LEADERSHIP COMPETENCIES

• Setting and communicating ambitious but realistic work goals and priorities, explaining how these contribute to Plan International's purpose.
• Setting high standards for self and others' behaviour, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
• Holding self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.
• Creating a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.
• Collaborating with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
• Motivating and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential.
• Positive about change and supporting others in adjusting to it, helping them understand.

BUSINESS MANAGEMENT COMPETENCIES

• Understands responsibilities, level of decision making and how my role contributes to the wider team.
• Works in accordance to the policies and procedures relevant to my role and responsibilities
• Uses the personal development tools available
• Creates channels of communication with other individuals and teams.
• Identifies with the Plan International logo and brand and understand what they represent.
• Applies the brand guidelines to all forms of written and verbal communication
• Considers the audience, purpose and accessibility of all communications, taking the local context and culture into account. Where necessary, adjusts the tone, style, complexity and level of technical detail of communication accordingly.
• Evidence-based management: Understands the importance of high-quality data and the implications of poor data. Understands what data Plan International needs to inform decision-making. Interprets a range of sources to inform evidence-based decisions relevant to my role.
• Digital working: Identifies ways to use digital to improve the effectiveness of work activities. Understands how digital enablers can contribute to achieving Plan International’s purpose. Utilises the digital tools available in line with privacy and safeguarding guidelines.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/ experience essential:

• 4 years of experience in auditing with at least 2 years' experience in audit management.
• Have a CPA, CIA or ACCA qualification. Having a Certified Fraud Examiner (CFE) certificate is a distinct advantage.
• Proven experience in audit leadership in INGO or professional auditing firm environment.
• Proven understanding of "child rights" and "gender in development" concepts and the promotion of girls' rights in the context of relevant International Conventions (Convention of the Rights of the Child, Convention for the Eradication of Discrimination against Women) and the Global Goals (SDGs).
• Possess advanced knowledge of internal controls across the various business functions cycles (e.g. finance reporting, procurement, HR and payroll, etc.)
• Excellent written & spoken English and Kinyarwanda.
• Excellent communication, interpersonal, representation and negotiation skills.
• Sound planning, time management and administrative skills.
• Ability to work under pressure, in a team, and for extended hours if required.
• Excellent computer skills with proficiency in Microsoft Word, Excel, PPT and DB Software.
• Experience in working in a culturally diverse setting.
• Skill in examining and re-engineering operations and procedures, formulating policies, and developing and implementing new strategies and procedures.
• Ability to develop, plan, and implement short- and long-range goals.
• Knowledge of auditing concepts and principles.
• Knowledge of financial recordkeeping procedures, laws, regulations, and standards.
• Ability to persuade and influence others.
• Understanding of the IT control environment.
• Acute devotion to detail and having a meticulous nature are preferred qualities.

Qualifications/ experience desirable:

• Relevant bachelor's degree in accounting, finance, auditing or business management/administration.
• Management experience is desirable.
• Knowledge of auditing best practices, such as GAAP and internal control measures.
• An in-depth understanding of tax, business compliance, and financial regulations.
• Experience working in a humanitarian or NGO environment.
• Proven track record of coaching and capacity building.

• Develop PIR's annual audit plan to assess controls, operational efficiencies and compliance with all policies, procedures and regulations.
• Perform different audit tasks, including preparation, paperwork, and other associated reports.
• Audit all PIR departments and locations, including partners, to determine the nature of operations and adequacy of the internal control system to achieve established objectives.
• Maintain a comprehensive system for recording all audit plans, work papers, findings, reports, and follow-up audits.
• Ensure the verification of financial transactions is executed quarterly to assure the correctness and accuracy of liabilities, assets, expenditures and receipts.
• Lead the coordination of audit assignments and ensure good interactions with Global Assurance, staff, external auditors and legal or statutory agencies.
• Recommend different methods that could help to enhance and improve internal control procedures.
• Work with the management to resolve issues that may have been identified through audit findings.
• Conduct research on the latest trends and other issues relating to audit practice.
• Recommend revisions and additions to policies and procedures to improve operations as well as internal controls.
• Conduct investigation on reported fraud cases in PIR, in coordination with the Counter Fraud Unit.
• Create audit finding presentations to be presented to the Country Management Team.
• Respond to ad hoc requests to address control issues on new business processes, policies and procedures, and provide consultative services to management.
• Perform other related assignments as assigned by management.
• Lead the risk management in PIR by organizing the quarterly discussion with the ECMT on risks, and monitoring the anchorage of risk management at all levels of PIR.
• Track the implementation of the risk register.
• Ensure that all inherent risks in PIR, including safeguarding children & young people, safety & security and fraud & corruption, are given top priority by management and all staff.
• Provide risk management and anti-fraud & corruption training to staff, new employees and partners as required.
• Promotes and abides by internal policies and procedures including but not limited to: Child Protection Policy; Code of Conduct; mandatory reporting responsibility.
• Ensures that all staff signed safeguarding policies;
• Implement Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.

• Excellent written & spoken English and Kinyarwanda.
• Excellent communication, interpersonal, representation and negotiation skills.
• Sound planning, time management and administrative skills.
• Ability to work under pressure, in a team, and for extended hours if required.
• Excellent computer skills with proficiency in Microsoft Word, Excel, PPT and DB Software.
• Experience in working in a culturally diverse setting.
• Skill in examining and re-engineering operations and procedures, formulating policies, and developing and implementing new strategies and procedures.
• Ability to develop, plan, and implement short- and long-range goals.
• Knowledge of auditing concepts and principles.
• Knowledge of financial recordkeeping procedures, laws, regulations, and standards.
• Ability to persuade and influence others.
• Understanding of the IT control environment.
• Acute devotion to detail and having a meticulous nature are preferred qualities.

• 4 years of experience in auditing with at least 2 years' experience in audit management.
• Have a CPA, CIA or ACCA qualification. Having a Certified Fraud Examiner (CFE) certificate is a distinct advantage.
• Proven experience in audit leadership in INGO or professional auditing firm environment.
• Proven understanding of "child rights" and "gender in development" concepts and the promotion of girls' rights in the context of relevant International Conventions (Convention of the Rights of the Child, Convention for the Eradication of Discrimination against Women) and the Global Goals (SDGs).
• Possess advanced knowledge of internal controls across the various business functions cycles (e.g. finance reporting, procurement, HR and payroll, etc.)
• Relevant bachelor's degree in accounting, finance, auditing or business management/administration.
• Management experience is desirable.
• Knowledge of auditing best practices, such as GAAP and internal control measures.
• An in-depth understanding of tax, business compliance, and financial regulations.
• Experience working in a humanitarian or NGO environment.
• Proven track record of coaching and capacity building.